diff --git a/docs/articles/expensify-classic/bank-accounts-and-payments/Business-Bank-Accounts-AUD.md b/docs/articles/expensify-classic/bank-accounts-and-payments/Business-Bank-Accounts-AUD.md deleted file mode 100644 index 8c5ead911da4..000000000000 --- a/docs/articles/expensify-classic/bank-accounts-and-payments/Business-Bank-Accounts-AUD.md +++ /dev/null @@ -1,51 +0,0 @@ ---- -title: Add a Business Bank Account -description: This article provides insight on setting up and using an Australian Business Bank account in Expensify. ---- - -# How to add an Australian business bank account (for admins) -A withdrawal account is the business bank account that you want to use to pay your employee reimbursements. - -_Your policy currency must be set to AUD and reimbursement setting set to Indirect to continue. If your main policy is used for something other than AUD, then you will need to create a new one and set that policy to AUD._ - -To set this up, you’ll run through the following steps: - -1. Go to **Settings > Your Account > Payments** and click **Add Verified Bank Account** -![Click the Verified Bank Account button in the bottom right-hand corner of the screen](https://help.expensify.com/assets/images/add-vba-australian-account.png){:width="100%"} - -2. Enter the required information to connect to your business bank account. If you don't know your Bank User ID/Direct Entry ID/APCA Number, please contact your bank and they will be able to provide this. -![Enter your information in each of the required fields](https://help.expensify.com/assets/images/add-vba-australian-account-modal.png){:width="100%"} - -3. Link the withdrawal account to your policy by heading to **Settings > Policies > Group > [Policy name] > Reimbursement** -4. Click **Direct reimbursement** -5. Set the default withdrawal account for processing reimbursements -6. Tell your employees to add their deposit accounts and start reimbursing. - -# How to delete a bank account -If you’re no longer using a bank account you previously connected to Expensify, you can delete it by doing the following: - -1. Navigate to Settings > Accounts > Payments -2. Click **Delete** -![Click the Delete button](https://help.expensify.com/assets/images/delete-australian-bank-account.png){:width="100%"} - -You can complete this process either via the web app (on a computer), or via the mobile app. - -# Deep Dive -## Bank-specific batch payment support - -If you are new to using Batch Payments in Australia, to reimburse your staff or process payroll, you may want to check out these bank-specific instructions for how to upload your .aba file: - -- ANZ Bank - [Import a file for payroll payments](https://www.anz.com.au/support/internet-banking/pay-transfer-business/payroll/import-file/) -- CommBank - [Importing and using Direct Entry (EFT) files](https://www.commbank.com.au/business/pds/003-279-importing-a-de-file.pdf) -- Westpac - [Importing Payment Files](https://www.westpac.com.au/business-banking/online-banking/support-faqs/import-files/) -- NAB - [Quick Reference Guide - Upload a payment file](https://www.nab.com.au/business/online-banking/nab-connect/help) -- Bendigo Bank - [Bulk payments user guide](https://www.bendigobank.com.au/globalassets/documents/business/bulk-payments-user-guide.pdf) -- Bank of Queensland - [Payments file upload facility FAQ](https://www.boq.com.au/help-and-support/online-banking/ob-faqs-and-support/faq-pfuf) - -**Note:** Some financial institutions require an ABA file to include a *self-balancing transaction*. If you are unsure, please check with your bank to ensure whether to tick this option or not, as selecting an incorrect option will result in the ABA file not working with your bank's internet banking platform. - -## Enable Global Reimbursement - -If you have employees in other countries outside of Australia, you can now reimburse them directly using Global Reimbursement. - -To do this, you’ll first need to delete any existing Australian business bank accounts. Then, you’ll want to follow the instructions to enable Global Reimbursements diff --git a/docs/articles/expensify-classic/bank-accounts-and-payments/Business-Bank-Accounts-USD.md b/docs/articles/expensify-classic/bank-accounts-and-payments/Business-Bank-Accounts-USD.md deleted file mode 100644 index 4ae2c669561f..000000000000 --- a/docs/articles/expensify-classic/bank-accounts-and-payments/Business-Bank-Accounts-USD.md +++ /dev/null @@ -1,161 +0,0 @@ ---- -title: Business Bank Accounts - USD -description: How to add/remove Business Bank Accounts (US) ---- -# Overview -Adding a verified business bank account unlocks a myriad of features and automation in Expensify. -Once you connect your business bank account, you can: -- Pay employee expense reports via direct deposit (US) -- Settle company bills via direct transfer -- Accept invoice payments through direct transfer -- Access the Expensify Card - -# How to add a verified business bank account -To connect a business bank account to Expensify, follow the below steps: -1. Go to **Settings > Account > Payments** -2. Click **Add Verified Bank Account** -3. Click **Log into your bank** -4. Click **Continue** -5. When you hit the **Plaid** screen, you'll be shown a list of compatible banks that offer direct online login access -6. Login to the business bank account -- If the bank is not listed, click the X to go back to the connection type -- Here you’ll see the option to **Connect Manually** -- Enter your account and routing numbers -7. Enter your bank login credentials. -- If your bank requires additional security measures, you will be directed to obtain and enter a security code -- If you have more than one account available to choose from, you will be directed to choose the desired account -Next, to verify the bank account, you’ll enter some details about the business as well as some personal information. - -## Enter company information -This is where you’ll add the legal business name as well as several other company details. - -### Company address -The company address must: -- Be located in the US -- Be a physical location -If you input a maildrop address (PO box, UPS Store, etc.), the address will likely be flagged for review and adding the bank account to Expensify will be delayed. - -### Tax Identification Number -This is the identification number that was assigned to the business by the IRS. -### Company website -A company website is required to use most of Expensify’s payment features. When adding the website of the business, format it as, https://www.domain.com. -### Industry Classification Code -You can locate a list of Industry Classification Codes here. -## Enter personal information -Whoever is connecting the bank account to Expensify, must enter their details under the Requestor Information section: -- The address must be a physical address -- The address must be located in the US -- The SSN must be US-issued -This does not need to be a signor on the bank account. If someone other than the Expensify account holder enters their personal information in this section, the details will be flagged for review and adding the bank account to Expensify will be delayed. - -## Upload ID -After entering your personal details, you’ll be prompted to click a link or scan a QR code so that you can do the following: -1. Upload the front and back of your ID -2. Use your device to take a selfie and record a short video of yourself -It’s required that your ID is: -- Issued in the US -- Unexpired - -## Additional Information -Check the appropriate box under **Additional Information**, accept the agreement terms, and verify that all of the information is true and accurate: -- A Beneficial Owner refers to an **individual** who owns 25% or more of the business. -- If you or another **individual** owns 25% or more of the business, please check the appropriate box -- If someone else owns 25% or more of the business, you will be prompted to provide their personal information -If no individual owns more than 25% of the company you do not need to list any beneficial owners. In that case, be sure to leave both boxes unchecked under the Beneficial Owner Additional Information section. - -# How to validate the bank account -The account you set up can be found under **Settings > Account > Payment > Bank Accounts** section in either **Verifying** or **Pending** status. -If it is **Verifying**, then this means we sent you a message and need more information from you. Please check your Concierge chat which should include a message with specific details about what we require to move forward. -If it is **Pending**, then in 1-2 business days Expensify will administer 3 test transactions to your bank account. Please check your Concierge chat for further instructions. If you do not see these test transactions -After these transactions (2 withdrawals and 1 deposit) have been processed in your account, visit your Expensify Inbox, where you'll see a prompt to input the transaction amounts. -Once you've finished these steps, your business bank account is ready to use in Expensify! - -# How to share a verified bank account -Only admins with access to the verified bank account can reimburse employees or pay vendor bills. To grant another admin access to the bank account in Expensify, go to **Settings > Account > Payments > Bank Accounts** and click **"Share"**. Enter their email address, and they will receive instructions from us. Please note, they must be a policy admin on a policy you also have access to in order to share the bank account with them. -When a bank account is shared, it must be revalidated with three new microtransactions to ensure the shared admin has access. This process takes 1-2 business days. Once received, the shared admin can enter the transactions via their Expensify account's Inbox tab. - -Note: A report is shared with all individuals with access to the same business bank account in Expensify for audit purposes. - - -# How to remove access to a verified bank account -This step is important when accountants and staff leave your business. -To remove an admin's access to a shared bank account, go to **Settings > Account > Payments > Shared Business Bank Accounts**. -You'll find a list of individuals who have access to the bank account. Next to each user, you'll see the option to Unshare the bank account. - -# How to delete a verified bank account -If you need to delete a bank account from Expensify, run through the following steps: -1. Head to **Settings > Account > Payments** -2. Click the red **Delete** button under the corresponding bank account - -Be cautious, as if it hasn't been shared with someone else, the next user will need to set it up from the beginning. - -If the bank account is set as the settlement account for your Expensify Cards, you’ll need to designate another bank account as your settlement account under **Settings > Domains > Company Cards > Settings** before this account can be deleted. - -# Deep Dive - -## Verified bank account requirements - -To add a business bank account to issue reimbursements via ACH (US), to pay invoices (US) or utilize the Expensify Card: -- You must enter a physical address for yourself, any Beneficial Owner (if one exists), and the business associated with the bank account. We **cannot** accept a PO Box or MailDrop location. -- If you are adding the bank account to Expensify, you must add it from **your** Expensify account settings. -- If you are adding a bank account to Expensify, we are required by law to verify your identity. Part of this process requires you to verify a US issued photo ID. For utilizing features related to US ACH, your idea must be issued by the United States. You and any Beneficial Owner (if one exists), must also have a US address -- You must have a valid website for your business to utilize the Expensify Card, or to pay invoices with Expensify. - -## Locked bank account -When you reimburse a report, you authorize Expensify to withdraw the funds from your account. If your bank rejects Expensify’s withdrawal request, your verified bank account is locked until the issue is resolved. - -Withdrawal requests can be rejected due to insufficient funds, or if the bank account has not been enabled for direct debit. -If you need to enable direct debits from your verified bank account, your bank will require the following details: -- The ACH CompanyIDs (1270239450 and 4270239450) -- The ACH Originator Name (Expensify) -To request to unlock the bank account, click **Fix** on your bank account under **Settings > Account > Payments > Bank Accounts**. -This sends a request to our support team to review exactly why the bank account was locked. -Please note, unlocking a bank account can take 4-5 business days to process. - -## Error adding ID to Onfido -Expensify is required by both our sponsor bank and federal law to verify the identity of the individual that is initiating the movement of money. We use Onfido to confirm that the person adding a payment method is genuine and not impersonating someone else. - -If you get a generic error message that indicates, "Something's gone wrong", please go through the following steps: - -1. Ensure you are using either Safari (on iPhone) or Chrome (on Android) as your web browser. -2. Check your browser's permissions to make sure that the camera and microphone settings are set to "Allow" -3. Clear your web cache for Safari (on iPhone) or Chrome (on Android). -4. If using a corporate Wi-Fi network, confirm that your corporate firewall isn't blocking the website. -5. Make sure no other apps are overlapping your screen, such as the Facebook Messenger bubble, while recording the video. -6. On iPhone, if using iOS version 15 or later, disable the Hide IP address feature in Safari. -7. If possible, try these steps on another device -8. If you have another phone available, try to follow these steps on that device -If the issue persists, please contact your Account Manager or Concierge for further troubleshooting assistance. - -{% include faq-begin.md %} -## What is a Beneficial Owner? - -A Beneficial Owner refers to an **individual** who owns 25% or more of the business. If no individual owns 25% or more of the business, the company does not have a Beneficial Owner. - - -## What do I do if the Beneficial Owner section only asks for personal details, but our business is owned by another company? - - -Please only indicate you have a Beneficial Owner, if it is an individual that owns 25% or more of the business. - -## Why can’t I input my address or upload my ID? - - -Are you entering a US address? When adding a verified business bank account in Expensify, the individual adding the account, and any beneficial owner (if one exists) are required to have a US address, US photo ID, and a US SSN. If you do not meet these requirements, you’ll need to have another admin add the bank account, and then share access with you once verified. - - -## Why am I being asked for documentation when adding my bank account? -When a bank account is added to Expensify, we complete a series of checks to verify the information provided to us. We conduct these checks to comply with both our sponsor bank's requirements and federal government regulations, specifically the Bank Secrecy Act / Anti-Money Laundering (BSA / AML) laws. Expensify also has anti-fraud measures in place. -If automatic verification fails, we may request manual verification, which could involve documents such as address verification for your business, a letter from your bank confirming bank account ownership, etc. - -If you have any questions regarding the documentation request you received, please contact Concierge and they will be happy to assist. - - -## I don’t see all three microtransactions I need to validate my bank account. What should I do? - -It's a good idea to wait till the end of that second business day. If you still don’t see them, please reach out to your bank and ask them to whitelist our ACH ID's **1270239450** and **4270239450**. Expensify’s ACH Originator Name is "Expensify". - -Make sure to reach out to your Account Manager or to Concierge once you have done so and our team will be able to re-trigger those 3 transactions! - - -{% include faq-end.md %} diff --git a/docs/articles/expensify-classic/bank-accounts-and-payments/Deposit-Accounts-AUD.md b/docs/articles/expensify-classic/bank-accounts-and-payments/Deposit-Accounts-AUD.md deleted file mode 100644 index e274cb3d5b60..000000000000 --- a/docs/articles/expensify-classic/bank-accounts-and-payments/Deposit-Accounts-AUD.md +++ /dev/null @@ -1,21 +0,0 @@ ---- -title: Deposit Accounts (AUD) -description: Expensify allows you to add a personal bank account to receive reimbursements for your expenses. We never take money out of this account — it is only a place for us to deposit funds from your employer. This article covers deposit accounts for Australian banks. ---- - -## How-to add your Australian personal deposit account information -1. Confirm with your Policy Admin that they’ve set up Global Reimbursment -2. Set your default policy (by selecting the correct policy after clicking on your profile picture) before adding your deposit account. -3. Go to **Settings > Account > Payments** and click **Add Deposit-Only Bank Account** -![Click the Add Deposit-Only Bank Account button](https://help.expensify.com/assets/images/add-australian-deposit-only-account.png){:width="100%"} - -4. Enter your BSB, account number and name. If your screen looks different than the image below, that means your company hasn't enabled reimbursements through Expensify. Please contact your administrator and ask them to enable reimbursements. - -![Fill in the required fields](https://help.expensify.com/assets/images/add-australian-deposit-only-account-modal.png){:width="100%"} - -# How-to delete a bank account -Bank accounts are easy to delete! Simply click the red **Delete** button in the bank account under **Settings > Account > Payments**. - -![Click the Delete button](https://help.expensify.com/assets/images/delete-australian-bank-account.png){:width="100%"} - -You can complete this process on a computer or on the mobile app. diff --git a/docs/articles/expensify-classic/bank-accounts-and-payments/Deposit-Accounts-USD.md b/docs/articles/expensify-classic/bank-accounts-and-payments/Deposit-Accounts-USD.md deleted file mode 100644 index 0e195d5e3f1c..000000000000 --- a/docs/articles/expensify-classic/bank-accounts-and-payments/Deposit-Accounts-USD.md +++ /dev/null @@ -1,77 +0,0 @@ ---- -title: Deposit Accounts - USD -description: How to add a deposit account to receive payments for yourself or your business (US) ---- -# Overview - -There are two types of deposit-only accounts: - -1. If you're an employee seeking reimbursement for expenses you’ve incurred, you’ll add a **Personal deposit-only bank account**. -2. If you're a vendor seeking payment for goods or services, you’ll add a **Business deposit-only account**. - -# How to connect a personal deposit-only bank account - -**Connect a personal deposit-only bank account if you are:** - -- An employee based in the US who gets reimbursed by their employer -- An employee based in Australia who gets reimbursed by their company via batch payments -- An international (non-US) employee whose US-based employers send international reimbursements - -**To establish the connection to a personal bank account, follow these steps:** - -1. Navigate to your **Settings > Account > Payments** and click the **Add Deposit-Only Bank Account** button. -2. Click **Log into your bank** button and click **Continue** on the Plaid connection pop-up window. -3. Search for your bank account in the list of banks and follow the prompts to sign-in to your bank account. -4. Enter your bank login credentials when prompted. - - If your bank doesn't appear, click the 'x' in the upper right corner of the Plaid pop-up window and click **Connect Manually**. - - Enter your account information, then click **Save & Continue**. - -You should be all set! You’ll receive reimbursement for your expense reports directly to this bank account. - -# How to connect a business deposit-only bank account - -**Connect a business deposit-only bank account if you are:** - -- A US-based vendor who wants to be paid directly for bills sent to customers/clients -- A US-based vendor who wants to pay invoices directly via Expensify - -**To establish the connection to a business bank account, follow these steps:** - -1. Navigate to your **Settings > Account > Payments and click the Add Deposit-Only Bank Account** button. -2. Click **Log into your bank** button and click **Continue** on the Plaid connection pop-up window. -3. Search for your bank account in the list of banks and follow the prompts to sign-in to your bank account. -4. Enter your bank login credentials when prompted. - - If your bank doesn't appear, click the 'x' in the upper right corner of the Plaid pop-up window and click **Connect Manually**. - - Enter your account information, then click **Save & Continue**. -5. If you see the option to “Switch to Business” after entering the account owner information, click that link. -6. Enter your Company Name and FEIN or TIN information. -7. Enter your company’s website formatted as https://www.domain.com. - -You should be all set! The bank account will display as a deposit-only business account, and you’ll be paid directly for any invoices you submit for payment. - -# How to delete a deposit-only bank account - -**To delete a deposit-only bank account, do the following:** - -1. Navigate to **Settings > Account > Payments > Bank Accounts** -2. Click the **Delete** next to the bank account you want to remove - -{% include faq-begin.md %} - -## **What happens if my bank requires an additional security check before adding it to a third-party?** - -If your bank account has 2FA enabled or another security step, you should be prompted to complete this when adding the account. If not, and you encounter an error, you can always select the option to “Connect Manually”. Either way, please double check that you are entering the correct bank account details to ensure successful payments. - -## **What if I also want to pay employees with my business bank account?** - -If you’ve added a business deposit-only account and also wish to also pay employees, vendors, or utilize the Expensify Card with this bank account, select “Verify” on the listed bank account. This will take you through the additional verification steps to use this account to issue payments. - -## **I connected my deposit-only bank account – Why haven’t I received my reimbursement?** - -There are a few reasons a reimbursement may be unsuccessful. The first step is to review the estimated deposit date on the report. If it’s after that date and you still haven’t seen the funds, it could have been unsuccessful because: - - The incorrect account was added. If you believe you may have entered the wrong account, please reach out to Concierge and provide the Report ID for the missing reimbursement. - - Your account wasn’t set up for Direct Deposit/ACH. You may want to contact your bank to confirm. - -If you aren’t sure, please reach out to Concierge and we can assist! - -{% include faq-end.md %} diff --git a/docs/articles/expensify-classic/bank-accounts-and-payments/Global-Reimbursements.md b/docs/articles/expensify-classic/bank-accounts-and-payments/Global-Reimbursements.md deleted file mode 100644 index 0fd47f1341fa..000000000000 --- a/docs/articles/expensify-classic/bank-accounts-and-payments/Global-Reimbursements.md +++ /dev/null @@ -1,86 +0,0 @@ ---- -title: International Reimbursements -description: International Reimbursements ---- -# Overview - -If your company’s business bank account is in the US, Canada, the UK, Europe, or Australia, you now have the option to send direct reimbursements to nearly any country across the globe! -The process to enable global reimbursements is dependent on the currency of your reimbursement bank account, so be sure to review the corresponding instructions below. - -# How to verify the bank account for sending international payments - -The steps for USD accounts and non-USD accounts differ slightly. - -## The reimbursement account is in USD - -First, confirm the workspace settings are set up correctly by doing the following: -1. Head to **Settings > Workspaces > Group > _[Workspace Name]_ > Reports** and check that the workspace currency is USD -2. Under **Settings > Workspaces > Group > _[Workspace Name]_ > Reimbursements**, set the reimbursement method to direct -3. Under **Settings > Workspaces > Group > _[Workspace Name]_ > Reimbursements**, set the USD bank account to the default account - -Once that’s all set, head to **Settings > Account > Payments**, and click **Enable Global Reimbursement** on the bank account. - -From there, you’ll fill out a form via DocuSign. Once the form is complete, it is automatically sent to our Compliance Team for review. If additional information is required, our Support Team will contact you with more details. - -## The reimbursement account is in AUD, CAD, GBP, EUR - -First, confirm the workspace currency corresponds with the currency of the reimbursement bank account. You can do this under **Settings > Workspaces > Group > _[Workspace Name]_ > Reports**. It should be AUD, CAD, GBP, or EUR. - -Next, add the bank account to Expensify: -1. Head to **Settings > Workspaces > Group > _[Workspace Name]_ > Reimbursements** and set the reimbursement method to direct (this button may not show for up to 60 minutes after the Expensify team confirms international reimbursements are available on your account) -2. Click **Add Business Bank Account** -3. If the incorrect country shows as the default, click **Switch Country** to select the correct country -4. Enter the bank account details -5. Click **Save & Continue** - -From there, you’ll fill out a form via DocuSign. Once the form is complete, it is automatically sent to our Compliance Team for review. If additional information is required, our Support Team will contact you with more details. - -# How to start reimbursing internationally - -After the bank account is verified for international payments, set the correct bank account as the reimbursement account. - -You can do this under **Settings > Workspaces > Group > _[Workspace Name]_ > Reimbursements** by selecting the reimbursement account as the default account. - -Finally, have your employees add their deposit-only bank accounts. They can do this by logging into their Expensify accounts, heading to **Settings > Account > Payments**, and clicking **Add Deposit-Only Bank Account**. - -# Deep Dive - -## Documents requested - -Our Compliance Team may ask for additional information depending on who initiates the verification or what information you provide on the DocuSign form. - -Examples of additional requested information: -- The reimburser’s proof of address and ID -- Company directors’ proofs of address and IDs -- An authorization letter -- An independently certified documentation such as shareholder agreement from a lawyer, notary, or public accountant if an individual owns more than 25% of the company - -{% include faq-begin.md %} - -## How many people can send reimbursements internationally? - -Once your company is authorized to send global payments, the individual who verified the bank account can share it with additional admins on the workspace. That way, multiple workspace members can send international reimbursements. - -## How long does it take to verify an account for international payments? - -It varies! The verification process can take a few business days to several weeks. It depends on whether or not the information in the DocuSign form is correct if our Compliance Team requires any additional information, and how responsive the employee verifying the company’s details is to our requests. - -## If I already have a USD bank account connected to Expensify, do I need to go through the verification process again to enable international payments? - -If you’ve already connected a US business bank account, you can request to enable global reimbursements by contacting Expensify Support immediately. However, additional steps are required to verify the bank account for international payments. - -## My employee says they don’t have the option to add their non-USD bank account as a deposit account – what should they do? - -Have the employee double-check that their default workspace is set as the workspace that's connected to the bank you're using to send international payments. - -An employee can confirm their default workspace is under **Settings > Workspaces > Group**. The default workspace has a green checkmark next to it. They can change their default workspace by clicking **Default Workspace** on the correct workspace. - -## Who is the “Authorized User” on the International Reimbursement DocuSign form? - -This is the person who will process international reimbursements. The authorized user should be the same person who manages the bank account connection in Expensify. - -## Who should I enter as the “User” on the International Reimbursement form? - -You can leave this form section blank since the “User” is Expensify. - -{% include faq-end.md %} diff --git a/docs/articles/expensify-classic/bank-accounts-and-payments/bank-accounts/Add-Personal-Australian-Bank-Account.md b/docs/articles/expensify-classic/bank-accounts-and-payments/bank-accounts/Add-Personal-Australian-Bank-Account.md new file mode 100644 index 000000000000..84d8cb6b10a1 --- /dev/null +++ b/docs/articles/expensify-classic/bank-accounts-and-payments/bank-accounts/Add-Personal-Australian-Bank-Account.md @@ -0,0 +1,33 @@ +--- +title: Add personal Australian bank account +description: Receive AUD reimbursements from an Australian employer by adding your banking information +--- +