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--- | ||
title: Receive and Pay Bills | ||
description: Expensify bill management and payment methods. | ||
--- | ||
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Easily receive and pay vendor or supplier bills directly in Expensify. Your vendors don’t even need an Expensify account! Manage everything seamlessly in one place. | ||
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# Receiving Bills | ||
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Expensify makes it easy to receive bills in three simple ways: | ||
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### 1. Directly from Vendors | ||
Share your Expensify billing email with vendors to receive bills automatically. | ||
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- Set a Primary Contact under **Settings > Domains > Domain Admins**. | ||
- Ask vendors to email bills to your billing address: `domainname@expensify.cash` (e.g., for *expensify.com*, use `expensify@expensify.cash`). | ||
- Once emailed, the bill is automatically created in Expensify, ready for payment. | ||
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### 2. Forwarding Emails | ||
Received a bill in your email? Forward it to Expensify. | ||
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- Ensure your Primary Contact is set under **Settings > Domains > Domain Admins**. | ||
- Forward bills to `domainname@expensify.cash`. Example: `domainname@expensify.cash` (e.g., for *expensify.com*, use `expensify@expensify.cash`). | ||
- Expensify will create a bill automatically, ready for payment. | ||
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### 3. Manual Upload | ||
Got a paper bill? Create a bill manually in [Expensify](https://www.expensify.com/): | ||
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1. Log in to [Expensify](https://www.expensify.com). | ||
2. Go to **Reports > New Report > Bill**. | ||
3. Enter the invoice details: sender’s email, merchant name, amount, and date. | ||
4. Upload the invoice as a receipt. | ||
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# Paying Bills in Expensify | ||
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Expensify makes it easy to manage and pay vendor bills with a straightforward workflow and flexible payment options. Here’s how it works: | ||
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## Bill Pay Workflow | ||
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1. **SmartScan & Create**: When a vendor sends a bill, Expensify automatically SmartScans the document and creates a bill. | ||
2. **Submission to Primary Contact**: The bill is submitted to the primary contact, who can review it on the Reports page under their default group policy. | ||
3. **Communication**: If the approver needs clarification, they can communicate directly with the sender via the invoice linked to the bill. | ||
4. **Approval Workflow**: Once reviewed, the bill follows your workspace’s approval process. The final approver handles the payment. | ||
5. **Accounting Integration**: During approval, the bill is coded with the correct GL codes from your connected accounting software. Once approved, it can be exported back to your accounting system. | ||
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## Payment Methods | ||
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Expensify offers several ways to pay bills. Choose the method that works best for you: | ||
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### 1. ACH Bank-to-Bank Transfer | ||
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Fast and fee-free, this method requires a connected [business bank account](https://help.expensify.com/articles/expensify-classic/bank-accounts-and-payments/bank-accounts/Connect-US-Business-Bank-Account). | ||
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**How to Pay via ACH:** | ||
1. Log in to your [Expensify web account](https://www.expensify.com/). | ||
2. Find the bill on the Home or Reports page. | ||
3. Click **Pay** and select the ACH option. | ||
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**Fees:** None. | ||
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--- | ||
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### 2. Credit or Debit Card | ||
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Pay vendors using a credit or debit card. This option is available for US and international customers paying US vendors with a US business bank account. | ||
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**How to Pay with a Card:** | ||
1. Log in to your [Expensify web account](https://www.expensify.com/). | ||
2. Open the bill details and click **Pay**. | ||
3. Enter your card information to complete the payment. | ||
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**Fees:** 2.9% of the total amount paid. | ||
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--- | ||
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### 3. Venmo | ||
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If both you and the vendor have Venmo accounts connected to Expensify, you can pay through Venmo. Learn how to set up Venmo [here](https://help.expensify.com/articles/expensify-classic/bank-accounts-and-payments/Third-Party-Payments#setting-up-third-party-payments). | ||
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**Fees:** Venmo charges a 3% sender’s fee. | ||
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--- | ||
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### 4. Pay Outside Expensify | ||
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If you prefer to pay outside Expensify, you can still track the payment within the platform. | ||
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**How to Mark as Paid Outside Expensify:** | ||
1. Log in to your [Expensify web account](https://www.expensify.com/). | ||
2. Open the bill details and click **Pay**. | ||
3. Select **Mark as Paid** to update its status. | ||
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**Fees:** None. | ||
{% include faq-begin.md %} | ||
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## Who receives vendor bills in Expensify? | ||
bills are sent to the Primary Contact listed under **Settings > Domains > [Domain Name] > Domain Admins**. | ||
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## Who can view and pay a bill? | ||
Only the primary domain contact can view and pay a bill. | ||
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## How can others access bills? | ||
The primary contact can share bills or grant Copilot access for others to manage payments. | ||
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## Is bill Pay supported internationally? | ||
Currently, payments are only supported in USD. | ||
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## What's the difference between a bill and an Invoice in Expensify? | ||
A bill represents a payable amount owed to a vendor, while an Invoice is a receivable amount owed to you. | ||
{% include faq-end.md %} |
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