diff --git a/docs/articles/expensify-classic/bank-accounts-and-payments/payments/Create-and-Pay-Bills.md b/docs/articles/expensify-classic/bank-accounts-and-payments/payments/Create-and-Pay-Bills.md index aff11c059d81..b231984f61e2 100644 --- a/docs/articles/expensify-classic/bank-accounts-and-payments/payments/Create-and-Pay-Bills.md +++ b/docs/articles/expensify-classic/bank-accounts-and-payments/payments/Create-and-Pay-Bills.md @@ -11,7 +11,7 @@ You can receive bills in three ways: - Manual Upload: For physical bills, create a Bill in Expensify from the Reports page. # Bill Pay Workflow -1. When a vendor or supplier sends a bill to Expensify, the document is automatically SmartScanned, and a Bill is created. This Bill is managed by the primary domain contact, who can view it on the Reports page within their default group policy. +1. When a vendor or supplier sends a bill to Expensify, the document is automatically SmartScanned, and a Bill is created. This Bill is managed by the primary domain contact, who can view it on the Reports page within their default group workspace. 2. Once the Bill is ready for processing, it follows the established approval workflow. As each person approves it, the Bill appears in the next approver’s Inbox. The final approver will pay the Bill using one of the available payment methods. diff --git a/docs/articles/expensify-classic/connect-credit-cards/Personal-Credit-Cards.md b/docs/articles/expensify-classic/connect-credit-cards/Personal-Credit-Cards.md index 05149ebf868e..36717a421c67 100644 --- a/docs/articles/expensify-classic/connect-credit-cards/Personal-Credit-Cards.md +++ b/docs/articles/expensify-classic/connect-credit-cards/Personal-Credit-Cards.md @@ -8,7 +8,7 @@ Welcome to the world of effortless expense tracking! Connecting your personal cr ## How to connect your personal card to import expenses Importing your card or bank via Account Settings will: Automatically sync your bank/card transactions with your Expensify account. These will merge seamlessly with any SmartScanned expenses in your account. -Generate IRS-compliant eReceipts, provided your Policy Admin has enabled this feature. +Generate IRS-compliant eReceipts, provided your Workspace Admin has enabled this feature. Discover below the numerous ways to easily bring your personal card expenses into Expensify below. ### *Important terms to know:* @@ -45,7 +45,7 @@ _Please note: an OFX file type will require no editing but not all banks' OFX fi 6. Set the date format to match your CSV and adjust the currency to match your bank account currency. 7. If you've previously imported expenses for the same card, choose the default layout of a previously uploaded spreadsheet. 8. Scroll down and select which columns map to the merchant, date and amount (as a number without a currency symbol) – these are required presets which must be assigned. -9. If applicable, you can also map specific Categories and Tags as long as you don't have an integration connection to your default group policy. If you have an integration connected, you'll want to add the Categories and Tags to the expense after the expense is uploaded. +9. If applicable, you can also map specific Categories and Tags as long as you don't have an integration connection to your default group workspace. If you have an integration connected, you'll want to add the Categories and Tags to the expense after the expense is uploaded. 10. Check the preview of your selection under *Output Preview*. If everything looks good, you can then select *Add Expenses*. 11. For checking accounts, you may need to "Flip Amount Sign" as transactions are often exported as negative amounts. diff --git a/docs/articles/expensify-classic/connect-credit-cards/company-cards/Company-Card-Settings.md b/docs/articles/expensify-classic/connect-credit-cards/company-cards/Company-Card-Settings.md index 0fde76c8fa92..553171d73dde 100644 --- a/docs/articles/expensify-classic/connect-credit-cards/company-cards/Company-Card-Settings.md +++ b/docs/articles/expensify-classic/connect-credit-cards/company-cards/Company-Card-Settings.md @@ -29,9 +29,9 @@ Personal Liability: Users are allowed to delete company card expenses. If you update the settings on an existing company card feed, the changes will apply to expenses imported after the date the setting is saved. The update will not affect previously imported expenses. -## Preferred policy +## Preferred workspace -Setting a preferred policy for a company card feed will ensure that the imported transactions are added to a report on the policy you set. This setting is useful when members are on multiple policies and need to ensure their company card expenses are reported to a particular policy. +Setting a preferred workspace for a company card feed will ensure that the imported transactions are added to a report on the workspace you set. This setting is useful when members are on multiple workspaces and need to ensure their company card expenses are reported to a particular workspace. # How to use Scheduled Submit with company cards All expenses must be placed on a report if they need to be approved; with Scheduled Submit, you no longer need to worry about the arduous task of employees creating their expenses, adding them to a report, and submitting them manually. All they need to do is SmartScan their receipts and Concierge will take care of the rest, on a variety of schedules that you can set according to your preferences! @@ -41,11 +41,11 @@ Concierge won't automatically submit expenses on reports that have Expense Viola An employee can add comments in the Expense Comment field or at the bottom of the report to clarify any details. ## Enable Scheduled Submit -Scheduled Submit is enabled in the Group Policy by navigating to Settings > Policies > Group > Policy Name > Reports > Scheduled Submit +Scheduled Submit is enabled in the Group Workspace by navigating to Settings > Workspaces > Group > Workspace Name > Reports > Scheduled Submit Use the toggle to enable Scheduled Submit Choose your desired frequency -If Scheduled Submit is disabled on the group policy level (or set to a manual frequency), and you have noticed expense reports are still automatically submitted to the group policy, it's likely Scheduled Submit is enabled on the user’s Individual Policy settings. +If Scheduled Submit is disabled on the group workspace level (or set to a manual frequency), and you have noticed expense reports are still automatically submitted to the group workspace, it's likely Scheduled Submit is enabled on the user’s Individual Workspace settings. # How to connect company cards to an accounting integration @@ -59,7 +59,7 @@ You're all done. After the account is set, exported expenses will be mapped to t ## Pooled GL account To export credit card expenses to a pooled GL account: -Go to Settings > Policies > Group > Policy Name > Connections > Accounting Integrations > Configure +Go to Settings > Workspaces > Group > Workspace Name > Connections > Accounting Integrations > Configure Select Credit Card / Charge Card / Bank Transaction as your Non-reimbursable export option. Please review the Export Settings page for exporting Expense Reports to NetSuite Select the Vendor/liability account you want to export all non-reimbursable expenses to. @@ -86,7 +86,7 @@ It's important to note that eReceipts are not generated for lodging expenses. Mo {% include faq-begin.md %} ## What plan/subscription is required in order to manage corporate cards? -Group Policy (Collect or Control plan only) +Group Workspace (Collect or Control plan only) ## When do my company card transactions import to Expensify? Credit card transactions are imported to Expensify once they’re posted to the bank account. This usually takes 1-3 business days between the point of purchase and when the transactions populate in your account. diff --git a/docs/articles/expensify-classic/connections/Deel.md b/docs/articles/expensify-classic/connections/Deel.md index 12e616d9657f..bdc4b89206ca 100644 --- a/docs/articles/expensify-classic/connections/Deel.md +++ b/docs/articles/expensify-classic/connections/Deel.md @@ -5,7 +5,7 @@ description: Automatically sync expenses from Expensify to Deel # Overview -This guide is for business clients who want to set up policies and synchronize expenses from Expensify to Deel. This one-way synchronization ensures that Expensify becomes the definitive source for all employee expenses. +This guide is for business clients who want to set up workspaces and synchronize expenses from Expensify to Deel. This one-way synchronization ensures that Expensify becomes the definitive source for all employee expenses. If you are a contractor or employee working for a company using Expensify, please refer to: @@ -16,7 +16,7 @@ If you are a contractor or employee working for a company using Expensify, pleas By integrating Expensify with Deel, you can utilize Expensify’s approval workflows to ensure timely payment through Deel for your team. -This process involves aligning user profiles and expense policies between Expensify and Deel. Once connected, Deel will scan for approved expenses from matched users included in selected workspaces for integration, allowing Deel to import these expenses for reimbursement. +This process involves aligning user profiles and expense workspaces between Expensify and Deel. Once connected, Deel will scan for approved expenses from matched users included in selected workspaces for integration, allowing Deel to import these expenses for reimbursement. This synchronization is one-way. Expenses and receipts logged and approved in Expensify will sync to Deel. Expenses logged in Deel will not sync to Expensify. @@ -27,7 +27,7 @@ This synchronization is one-way. Expenses and receipts logged and approved in Ex To establish a connection, make sure you have the following: - Deel Organization Manager permissions -- Expensify Admin permissions for policies you wish to integrate with Deel +- Expensify Admin permissions for workspaces you wish to integrate with Deel - A paid Expensify subscription to approve expenses and sync them to Deel Expensify Admin permissions can be intricate. Refer to [Expensify’s Introduction to Integration]([https://example.com](https://integrations.expensify.com/Integration-Server/doc/#introduction)) for more details. diff --git a/docs/articles/expensify-classic/connections/Greenhouse.md b/docs/articles/expensify-classic/connections/Greenhouse.md index b44e5a090d17..282ba33fd607 100644 --- a/docs/articles/expensify-classic/connections/Greenhouse.md +++ b/docs/articles/expensify-classic/connections/Greenhouse.md @@ -38,6 +38,6 @@ Expensify's direct integration with Greenhouse allows you to automatically send ## In Expensify: -1. Navigate to **Settings > Policies > Group > _[Workspace Name]_ > Members** +1. Navigate to **Settings > Workspaces > Group > _[Workspace Name]_ > Members** 2. The candidate you just sent to Expensify should be listed in the workspace members list 3. If the Recruiter (or Recruiting Coordinator) field was filled in in Greenhouse, the candidate will already be configured to submit reports to that recruiter for approval. If no Recruiter was selected, then the candidate will submit based on the Expensify workspace approval settings. diff --git a/docs/articles/expensify-classic/connections/QuickBooks-Time.md b/docs/articles/expensify-classic/connections/QuickBooks-Time.md index 5bbd2c4b583c..bcc06e171d4f 100644 --- a/docs/articles/expensify-classic/connections/QuickBooks-Time.md +++ b/docs/articles/expensify-classic/connections/QuickBooks-Time.md @@ -1,6 +1,6 @@ --- title: Expensify and TSheets/QuickBooks Time Integration Guide -description: This help document explains how to connect TSheets/QuickBooks Time to your Expensify policy +description: This help document explains how to connect TSheets/QuickBooks Time to your Expensify workspace --- # Overview diff --git a/docs/articles/expensify-classic/connections/netsuite/Configure-Netsuite.md b/docs/articles/expensify-classic/connections/netsuite/Configure-Netsuite.md index aecf21acfc3f..068e4dd5bca9 100644 --- a/docs/articles/expensify-classic/connections/netsuite/Configure-Netsuite.md +++ b/docs/articles/expensify-classic/connections/netsuite/Configure-Netsuite.md @@ -40,18 +40,18 @@ The three options for the date your report will export with are: **Expense Reports:** Expensify transactions will export reimbursable expenses as expense reports by default, which will be posted to the payables account designated in NetSuite. -**Vendor Bills:** Expensify transactions export as vendor bills in NetSuite and will be mapped to the subsidiary associated with the corresponding policy. Each report will be posted as payable to the vendor associated with the employee who submitted the report. You can also set an approval level in NetSuite for vendor bills. +**Vendor Bills:** Expensify transactions export as vendor bills in NetSuite and will be mapped to the subsidiary associated with the corresponding workspace. Each report will be posted as payable to the vendor associated with the employee who submitted the report. You can also set an approval level in NetSuite for vendor bills. -**Journal Entries:** Expensify transactions that are set to export as journal entries in NetSuite will be mapped to the subsidiary associated with this policy. All the transactions will be posted to the payable account specified in the policy. You can also set an approval level in NetSuite for the journal entries. +**Journal Entries:** Expensify transactions that are set to export as journal entries in NetSuite will be mapped to the subsidiary associated with this workspace. All the transactions will be posted to the payable account specified in the workspace. You can also set an approval level in NetSuite for the journal entries. - Journal entry forms by default do not contain a customer column, so it is not possible to export customers or projects with this export option - The credit line and header level classifications are pulled from the employee record ## Export Settings for Non-Reimbursable Expenses -**Vendor Bills:** Non-reimbursable expenses will be posted as a vendor bill payable to the default vendor specified in your policy's connection settings. If you centrally manage your company cards through Domains, you can export expenses from each card to a specific vendor in NetSuite. You can also set an approval level in NetSuite for the bills. +**Vendor Bills:** Non-reimbursable expenses will be posted as a vendor bill payable to the default vendor specified in your workspace's connection settings. If you centrally manage your company cards through Domains, you can export expenses from each card to a specific vendor in NetSuite. You can also set an approval level in NetSuite for the bills. -**Journal Entries:** Non-reimbursable expenses will be posted to the Journal Entries posting account selected in your policy's connection settings. If you centrally manage your company cards through Domains, you can export expenses from each card to a specific account in NetSuite. +**Journal Entries:** Non-reimbursable expenses will be posted to the Journal Entries posting account selected in your workspace's connection settings. If you centrally manage your company cards through Domains, you can export expenses from each card to a specific account in NetSuite. - Expensify Card expenses will always export as Journal Entries, even if you have Expense Reports or Vendor Bills configured for non-reimbursable expenses on the Export tab - Journal entry forms do not contain a customer column, so it is not possible to export customers or projects with this export option diff --git a/docs/articles/expensify-classic/connections/netsuite/Netsuite-Troubleshooting.md b/docs/articles/expensify-classic/connections/netsuite/Netsuite-Troubleshooting.md index 01aa21a28b80..6e3e9beef144 100644 --- a/docs/articles/expensify-classic/connections/netsuite/Netsuite-Troubleshooting.md +++ b/docs/articles/expensify-classic/connections/netsuite/Netsuite-Troubleshooting.md @@ -97,8 +97,8 @@ This can happen if the employee’s subsidiary in NetSuite doesn’t match what - Ensure the email on the employee record in NetSuite matches the email address of the report submitter in Expensify. - In NetSuite, make sure the employee's hire date is in the past and/or the termination date is in the future. 4. **Currency Match for Journal Entries:** - - If exporting as Journal Entries, ensure the currency for the NetSuite employee record, NetSuite subsidiary, and Expensify policy all match. - - In NetSuite, go to the **Human Resources** tab > **Expense Report Currencies**, and add the subsidiary/policy currency if necessary. + - If exporting as Journal Entries, ensure the currency for the NetSuite employee record, NetSuite subsidiary, and Expensify workspace all match. + - In NetSuite, go to the **Human Resources** tab > **Expense Report Currencies**, and add the subsidiary/workspace currency if necessary. # ExpensiError NS0024: Invalid Customer or Project Tag diff --git a/docs/articles/expensify-classic/domains/SAML-SSO.md b/docs/articles/expensify-classic/domains/SAML-SSO.md index a6032afe8d24..da4bd5639120 100644 --- a/docs/articles/expensify-classic/domains/SAML-SSO.md +++ b/docs/articles/expensify-classic/domains/SAML-SSO.md @@ -88,7 +88,7 @@ Before getting started, you will need a verified domain and Control plan to set 6. The new trust is now created. Highlight the trust, then click *Edit claim rules* on the right. 7. Click *Add a Rule*. 8. The default option should be *Send LDAP Attributes as Claims*. Click Next. -9. Depending upon how your Active Directory is set up, you may or may not have a useful email address associated with each user, or you may have a policy to use the UPN as the user attribute for authentication. If so, using the UPN user attribute may be appropriate for you. If not, you can use the email address attribute. +9. Depending upon how your Active Directory is set up, you may or may not have a useful email address associated with each user, or you may have a workspace to use the UPN as the user attribute for authentication. If so, using the UPN user attribute may be appropriate for you. If not, you can use the email address attribute. 10. Give the rule a name like *Get email address from AD*. Choose Active Directory as the attribute store from the dropdown list. Choose your source user attribute to pass to Expensify that has users’ email address info in it, usually either *E-Mail-Address* or *User-Principal-Name*. Select the outgoing claim type as “E-Mail Address”. Click OK. 11. Add another rule; this time, we want to *Transform an Incoming Claim*. Click Next. 12. Name the rule *Send email address*. The Incoming claim type should be *E-Mail Address*. The outgoing claim type should be *Name ID*, and the outgoing name ID format should be *Email*. Click OK. diff --git a/docs/articles/expensify-classic/expensify-billing/Change-Plan-Or-Subscription.md b/docs/articles/expensify-classic/expensify-billing/Change-Plan-Or-Subscription.md index b245a26d10a0..0c0153522af3 100644 --- a/docs/articles/expensify-classic/expensify-billing/Change-Plan-Or-Subscription.md +++ b/docs/articles/expensify-classic/expensify-billing/Change-Plan-Or-Subscription.md @@ -80,7 +80,7 @@ Once you’ve successfully downgraded to a free Expensify account, your Workspac ## Will I be charged for a monthly subscription even if I don't use SmartScans? Yes, the Monthly Subscription is prepaid and not based on activity, so you'll be charged regardless of usage. -## I'm on a group policy; do I need the monthly subscription too? -Probably not. Group policy members already have unlimited SmartScans, so there's usually no need to buy the subscription. However, you can use it for personal use if you leave your company's Workspace. +## I'm on a group workspace; do I need the monthly subscription too? +Probably not. Group workspace members already have unlimited SmartScans, so there's usually no need to buy the subscription. However, you can use it for personal use if you leave your company's Workspace. {% include faq-end.md %} diff --git a/docs/articles/expensify-classic/getting-started/Create-a-workspace-for-yourself.md b/docs/articles/expensify-classic/getting-started/Create-a-workspace-for-yourself.md index 69dea87ad8ea..5d64a9de3df5 100644 --- a/docs/articles/expensify-classic/getting-started/Create-a-workspace-for-yourself.md +++ b/docs/articles/expensify-classic/getting-started/Create-a-workspace-for-yourself.md @@ -39,7 +39,7 @@ Here’s how to determine whether a personal or group workspace might be best fo
  1. Hover over Settings, then click Workspaces.
  2. Click the Individual tab on the left.
    3. -
  3. Select the policy type that best fits your needs.
    4. +
  4. Select the workspace type that best fits your needs.
  5. Set up your workspace details including the workspace name, expense rules, categories, and more.
diff --git a/docs/articles/expensify-classic/getting-started/playbooks/Expensify-Playbook-For-US-Based-Bootstrapped-Startups.md b/docs/articles/expensify-classic/getting-started/playbooks/Expensify-Playbook-For-US-Based-Bootstrapped-Startups.md index bded231d1daa..66466b57c854 100644 --- a/docs/articles/expensify-classic/getting-started/playbooks/Expensify-Playbook-For-US-Based-Bootstrapped-Startups.md +++ b/docs/articles/expensify-classic/getting-started/playbooks/Expensify-Playbook-For-US-Based-Bootstrapped-Startups.md @@ -90,4 +90,4 @@ To view and pay bills: When you have bills to pay you can click *View all bills* under the *Manage your bills* box and we’ll keep a neatly organized list of all of the bills you can pay via ACH directly from your Expensify account. # You’re all set! -Congrats, you are all set up! If you need any assistance with anything mentioned above, reach out to either your Concierge directly in *[new.expensify.com](https://new.expensify.com/concierge)*, or email concierge@expensify.com. Create a Collect or Control Policy, and we’ll automatically assign a dedicated Setup Specialist to you. +Congrats, you are all set up! If you need any assistance with anything mentioned above, reach out to either your Concierge directly in *[new.expensify.com](https://new.expensify.com/concierge)*, or email concierge@expensify.com. Create a Collect or Control Workspace, and we’ll automatically assign a dedicated Setup Specialist to you. diff --git a/docs/articles/expensify-classic/reports/Automatic-Receipt-Audit.md b/docs/articles/expensify-classic/reports/Automatic-Receipt-Audit.md index f0d112b86e9f..61640ce69b77 100644 --- a/docs/articles/expensify-classic/reports/Automatic-Receipt-Audit.md +++ b/docs/articles/expensify-classic/reports/Automatic-Receipt-Audit.md @@ -17,5 +17,5 @@ All Expensify Control plans automatically come with Concierge Receipt Audit. If **Can I disable Concierge Receipt Audit?** -All Control plan policies automatically include Concierge Receipt Audit. At this time, it cannot be disabled. +All Control plan workspaces automatically include Concierge Receipt Audit. At this time, it cannot be disabled. {% include faq-end.md %} diff --git a/docs/articles/expensify-classic/workspaces/Enable-and-set-up-expense-violations.md b/docs/articles/expensify-classic/workspaces/Enable-and-set-up-expense-violations.md index 7c3d8077c14d..1d5814138f6e 100644 --- a/docs/articles/expensify-classic/workspaces/Enable-and-set-up-expense-violations.md +++ b/docs/articles/expensify-classic/workspaces/Enable-and-set-up-expense-violations.md @@ -29,7 +29,7 @@ If your workspace has automations set to automatically submit reports for approv - **Receipt required amount**: How much a single expense can cost before a receipt is required {% include info.html %} -Expensify includes certain system mandatory violations that can't be disabled, even if your policy has violations turned off. +Expensify includes certain system mandatory violations that can't be disabled, even if your workspace has violations turned off. {% include end-info.html %} # Set category rules diff --git a/docs/articles/expensify-classic/workspaces/Set-up-your-individual-workspace.md b/docs/articles/expensify-classic/workspaces/Set-up-your-individual-workspace.md index c8be9a2728d5..04f2688eee90 100644 --- a/docs/articles/expensify-classic/workspaces/Set-up-your-individual-workspace.md +++ b/docs/articles/expensify-classic/workspaces/Set-up-your-individual-workspace.md @@ -10,7 +10,7 @@ To set up your individual workspace, 1. Hover over Settings, then click **Workspaces**. 2. Click the **Individual** tab on the left. -3. Select the policy type that best fits your needs. +3. Select the workspace type that best fits your needs. 4. Set up your workspace details including the workspace name, expense rules, categories, and more. {% include info.html %} diff --git a/docs/articles/expensify-classic/workspaces/Tax-Tracking.md b/docs/articles/expensify-classic/workspaces/Tax-Tracking.md index 7b859c5101b1..c47e5ed51f32 100644 --- a/docs/articles/expensify-classic/workspaces/Tax-Tracking.md +++ b/docs/articles/expensify-classic/workspaces/Tax-Tracking.md @@ -11,9 +11,9 @@ Expensify’s tax tracking feature allows you to: # How to Enable Tax Tracking Tax tracking can be enabled in the Tax section of the Workspace settings of any Workspace, whether group or individual. ## If Connected to an Accounting Integration -If your group Workspace is connected to Xero, QuickBooks Online, Sage Intacct, or NetSuite, make sure to first enable tax via the connection configuration page (Settings > Policies > Group > [Workspace Name] > Connections > Configure) and then sync the connection. Your tax rates will be imported from the accounting system and indicated by its logo. +If your group Workspace is connected to Xero, QuickBooks Online, Sage Intacct, or NetSuite, make sure to first enable tax via the connection configuration page (Settings > Workspaces > Group > [Workspace Name] > Connections > Configure) and then sync the connection. Your tax rates will be imported from the accounting system and indicated by its logo. ## Not Connected to an Accounting Integration -If your Workspace is not connected to an accounting system, go to Settings > Policies > Group > [Workspace Name] > Tax to enable tax. +If your Workspace is not connected to an accounting system, go to Settings > Workspaces > Group > [Workspace Name] > Tax to enable tax. # Tracking Tax by Expense Category To set a different tax rate for a specific expense type in the Workspace currency, go to Settings > Workspaces > Group > [Workspace Name] > Categories page. Click "Edit Rules" next to the desired category and set the "Category default tax". This will be applied to new expenses, overriding the default Workspace currency tax rate.