Interagency Onboarding Training 2/6-2/7

[kkale25]

Checklist for prep work for Onboarding Training 2/6-2/7

Registration

• Finalize Registration @kkale25 COB 1/16
• Draft registration email @kkale25 COB 1/16
• ICPI@state.gov to send out registration link to huddle listserv @jleehurst COB 1/17
• Share registration information with Leads @kkale25 COB 1/17

Agenda creation

• Send first draft to Leads @kkale25 COB 1/17
• Get agenda approval by Leads @kkale25 COB 1/21
• Send final agenda to facilitators @kkale25 COB 1/22

Communication with participants

• Registration confirmation email @jleehurst sent out confirmations as registrations come in
• Final email with final agenda/all logistics info/pre-work/etc @kkale25 to draft, @jleehurst to send out by 2/3
• After training- email all materials, feedback forms, etc. @jleehurst COB 2/12
• Send out Day-long calendar invites to participants @jleehurst by 1/31 to those who've registered
• Register participants for PVA course once confirmed attending @jleehurst

Communication with facilitators

• Calendar invites for individual facilitators after agenda is finalized @jleehurst by COB 1/23
• Day long calendar invites for facilitators @jleehurst

Logistics

• Sign in sheet @jleehurst
• Location reservations @kkale25
• Registration tracking @jleehurst
• Debrief questions @kkale25
• Post-training evaluation @kkale25
• Sharepoint folder organization @jleehurst by COB 1/16

Day-of Logistics

• Organize tables
• Registration/sign-in sheet
• Breakfast logistics
• Turn on/off projectors

[kkale25]

@jleehurst and @kimisatoPC - I didn't see an email come out about the Onboarding Training registration. Do either of you have time to send it today?

[jleehurst]

@jleehurst and @kimisatoPC - I didn't see an email come out about the Onboarding Training registration. Do either of you have time to send it today?

@kkale25 Yes! It has been sent.

[jleehurst]

Attendee Confirmation Email @kkale25

Dear ICPI Onboarding Attendee,

This email confirms your place in the ICPI Interagency Onboarding Training from February 6-7th, 2020. We’re looking forward to hosting you! Please see below for important information and preparation for the training. In addition, please find the agenda attached. Please let us know if you have any questions in the meantime.

• The training will be held from 9AM-4:30PM on Thursday, 02.06, and Friday, 02.07.
• Both days of training will occur at the ICPI/OGAC Office at 1800 G St NW, Washington DC (10th Floor).
• ACTION: Please ensure you have access to the following systems before you arrive at ICPI

1. Panorama – you can request a new account on the main login page: https://pepfar-panorama.org
2. DATIM – you can request an account here: https://register.datim.org/ (If you haven’t logged into your DATIM account for several months, it may be deactivated so please reactive your account!)
3. PEPFAR Sharepoint – you can request account access directly through https://www.pepfar.net/
   • ACTION: Review the ICPI Visitor Guide attached for instructions on getting through building security, location, etc.
   • ACTION: Please bring your laptops and mobile hotspots to the training if you have them. There is no wifi in the building and we only have a few hotspots.
   • REQUIRED ACTION: Complete Onboarding Pre-work on the PEPFAR Virtual Academy (PVA), learn.pepfar.net—
   Pre-Work Instructions:
   Follow your student invitation PVA link to create an account on learn.PEPFAR.net Required Modules: The seven required onboarding pre-work modules will take approximate 80 mins. Please follow your student invitation PVA link to create an account on learn.pepfar.net. Then, you will have access to each of the seven modules. Within each module, a number of “knowledge checks” will give you the opportunity to test your learning and stay engaged. These “knowledge checks” are not graded. At the end of each module, a “completion check” question will ensure you have completed all module exercises. This “completion check” is required to generate your certificate of completion. Please take a screen shot or save your certificate for the onboarding training. Good luck and have fun!
4. Introduction
5. ICPI Overview
6. PEPFAR 101 and COP
7. Introduction to Data Streams and Processes
8. Introduction to Panorama
9. Introduction to SharePoint
10. Introduction to DATIM

• Optional Technical Modules: You are invited to complete any modules related to technical work that you are interested in or may not get the opportunity to attend during the in-person training. While there may be overlap in the in-person technical sessions and the optional PVA modules, these modules are designed to have familiarize you with a technical area and its related tools.

1. DREAMS Analytics
2. HTS Analytics
3. SIMS
4. MER Structured Datasets
5. Key Population Analytics
6. 3rd 90 Analytics
7. Treatment Analytics

Please email ICPI@state.gov if you have any questions!

Thanks,
ICPI
Interagency Collaborative for Program Improvement (ICPI)
Office of the Global AIDS Coordinator (OGAC)
President’s Emergency Plan for AIDS Relief (PEPFAR)
1800 G Street NW, Washington DC
ICPI@state.gov

[jleehurst]

ICPI Onboarding Agenda
DAY ONE

Session	Time	Presenter(s)	Contact Info
Check-In	9 – 9:30AM	Jenny Hurst	jhurst@peacecorps.gov
Welcome and Review of Online Content	9:30 – 10AM	Jamie Houston Kashmira Kale	vie3@cdc.gov kkale@cdc.gov
MER Overview and Clinical Cascade	10 – 11AM	Jamie Houston Kimi Sato	vie3@cdc.gov ksato@peacecorps.gov
Intro to DATIM	11AM – 12PM	Imran Mujawar Kristin Roha	Lrz5@cdc.gov rohakm@state.gov
LUNCH	12 – 1PM
SELECT ONE SESSION FROM: ·      Viral Load Analytics (Shared Conf) ·      DREAMS Analytics (Latin)	1 – 2:30PM	Anubhuti Mishra Kimi Sato	nme1@cdc.gov ksato@peacecorps.gov
BREAK	2:30 – 2:45PM
SELECT ONE SESSION FROM: ·      TB/HIV Analytics (Shared Conf) ·      OVC Analytics (Latin Am)	2:45 – 4PM	Meaghan Peterson   Erin Schelar Caroline Cooney	odt4@cdc.gov   eschelar@usaid.gov cooneyca@state.gov
Debrief/Recap	4 – 4:30PM	Kashmira Kale Jenny Hurst	kkale@cdc.gov jhurst@peacecorps.gov

DAY TWO

Session	Time	Presenter(s)	Contact Info
Data Systems Overview	9AM-10AM	Shazad Ahmed	lqa9@cdc.gov
MER Structured Dataset Review	10AM – 11:30AM	Keifer Gonzalez Shazad Ahmad Dorothy Lee	pqn8@cdc.gov lqa9@cdc.gov dolee@usaid.gov
SIMS 4.0	11:30AM – 12PM	Shaylee Mehta	Shaylee.p.mehta.ctr@mail.mil
Expenditure Reporting	12:00-12:30PM	Ramona Godbole	rgodbole@usaid.gov
LUNCH	12:30 – 1:30PM
SELECT ONE SESSION FROM: ·      Treatment (Shared Conf) ·      Key Populations (Latin Am)	1:30 – 2:45PM	Nicole Carloni Mala Narasimhan	ovu3@cdc.gov ovu4@cdc.gov
BREAK	2:45 – 3PM
SELECT ONE SESSION FROM: ·      PMTCT (Shared Conf) ·      HTS (Latin Am)	3 – 4:15PM	Katie Battey Shazad Ahmad	iyo6@cdc.gov lqa9@cdc.gov
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Recap and Closing	4:15 – 4:30PM	ICPI Leads