SETUP.md

Checklist for Astropy Workshop Set Up

Before the workshop

• Have USB drives ready with installers (e.g. Anaconda or Miniconda) and workbook materials.

• Have USB-C to USB adaptor.

Morning of the workshop

• What is the WiFi network and password?

• Projector set up; test HDMI cable.

• Are tables, chairs, and power outlets set up?

• Set up a white board or paper pad for writing static info (e.g., WiFi, URLs).

• Is catering set up?

• Set up a table in the back with stickers and other Astropy swag; put some chairs there for facilitators.

As people arrive

• Hand out sticky notes (two colors).

• Make sure that everyone has the most up-to-date version of the workshop materials (via git pull or USB).

During breaks

• Troubleshoot any catering issues.

• Mingle with participants and help with any issues.

End of workshop

• Give the participant survey.

• Encourage participants to take stickers and swags.

• Return USBs and other supporting hardware to their owners.

• Clean up sticker/swag table.

• Open issues on the astropy-workshop Github to reflect on lessons learned (e.g., #7 and #9).