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CiliumCon

CiliumCon is organized with the help of the CNCF as a KubeCon co-located event, so that dictates most of the process. This document describes how Cilium community members can get involved to assist as co-chairs and program committee members. The CNCF defines most of the requirements and responsibilities of these roles, and this document clarifies how those roles are assigned within the Cilium community.

Roles

Applying to hold CiliumCon

The Cilium Community Team take responsibility for completing the CNCF's application form for holding co-located events. (This form is sent out to all CNCF maintainers.)

Program Co-chairs

Program co-chairs work with the CNCF to select the program committee, and to put together the schedule for the event. While CNCF staff take care of the logistics, CiliumCon program co-chairs have responsibility for the content and are expected to take an active role in ensuring the overall success of the event.

  • Qualifications

    • Committer in the Cilium organization
    • Experience of participating in and/or reviewing talks for similar conferences is preferred
    • The two co-chairs must be from different companies/organizations
    • Co-chairs may remain in role for up to three consecutive CiliumCon events (preferably two, but allowing for three ensures we can have continuity as described in the next bullet)
    • Where possible, there should be at least one co-chair who has fulfilled the role on a previous occasion, so that learnings from previous events are carried forward

  • Responsibilities

    • Encouraging volunteers from the Cilium community to apply to be program committee members
    • Selecting the program committee from applications
    • Writing the CFP brief which describes the overall program and the types of submissions the program committee is looking for
    • Encouraging CFP submissions from across the community
    • Answering queries from the program committee
    • Answering CNCF staff queries and ensuring logistics are in place (for example, making sure the Code of Conduct is clearly linked in the Slack channel)
    • Building a balanced program schedule based on the feedback from the program committee and within the CNCF guidelines. The program co-chairs have final discretion on the schedule (for example, they can choose to reject a highly rated talk to avoid duplicate or very similar content)

  • Process

    • The selection of program co-chairs is done through discussion in the private Cilium Committers' Slack channel, preferably by consensus (but using our standard voting process if necessary)

CiliumCon Hosts

By default the program co-chairs also host CiliumCon on the day, but they could choose to ask another member of the Cilium community to take this on if they prefer.

  • Qualifications

    • Comfortable to speak on stage and to facilitate audience Q&A

  • Responsibilities

    • Building slides for welcome and closing remarks
    • Introducing speakers and facilitating audience Q&A
    • Time management, keeping the event on schedule, in co-ordination with CNCF staff/volunteers
    • Playing an active role in ensuring the event is successful on the day

  • Process

    • If one or both the co-chairs don't want to take the hosting role, it is at their discretion who they approach to take on this role. Both co-chairs should agree on the selected host(s)

Program Committee members

Anyone with an interest in Cilium can apply to be a program committee member. The CNCF staff manage the application process and work with the program co-chairs to build the committee. The CNCF manage limits on how many PC members can come from a single organization (in 2023 it was two, and co-chairs do not count against this limit unless they also rank talk submissions.)

  • Responsibilities
    • Rating CFP submissions and providing feedback, according to CNCF-provided guidelines

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