Global media & Tags for all users (staff account inheritance issue)

[cocarrig]

Discussed in #1792

^{Originally posted by USMAJIM April 3, 2023}
Hi, I would like to request Global "tags" for all users. Uploaded media that users tag is not persistent across all accounts. A new admin2 was added after another admin1 created tags; none of the tags were visible to the new admin2. Also, the tags created by the new admin were not visible to the old admin. Image collaboration via the use of Tags is a much-needed feature in our workflow.

Also, media seems only to be accessible by users whose account has been created and accessed before media has been uploaded. Media uploaded before users are created is not visible. As long as permissions allow, all media should be viewable to assigned users if possible.

I appreciate your consideration.

Description:
We will look to address both of these to as bugs. A staff user with access to view all media should inherit access to media and all tags created prior to their existence.

[cocarrig]

Only for account-holder(defined by main account subscription level=Pro) or staff member type accounts:

• Add new option to the kebab-menu of a Personal tag: "Move to All Staff Tags" (An irreversible operation)
• Display "All Staff Tags" and "Personal Tags" sections anywhere tag lists show up

Add a new "Staff Tags" section under "Settings" Permissions tab, with the following options following current designs for other privileges:

• (C)reate allows "Move to All Staff Tags" menu option to show
• (U)pdate allows renaming of Staff Tags
• (D)elete allows removal of Staff Tags
  Note: (R)ead is always permitted for all members, so no toggle

[Dan-Peck]

Workaround:

Existing shared media may not show in the list for newer staff members due to initial staff permission defaults having a small variable-type issue that causes the User Media page to fail recognizing the Media View permission having been set. While a correction is being prepared, account administrators may navigate to the new staff account permissions settings and click "Save". This re-save operation will correct the type issue on that account and allow the staff member to see all existing shared media.

[Dan-Peck]

Merged in @ 82e42ff and added to the queue for upcoming release to the live site.
Once released, there will be a new Staff Accounts Settings option for them to migrate their tags into "Global" tags, and then manage them globally while that privilege is enabled on their account.