Room-Specific Video Conference Links

[ZeinebSfaxi]

I would like to request a new feature that assigns a unique video conference link (e.g., Microsoft Teams link) to each room within Eventyay. This link would remain consistent for every session scheduled in that particular room.

Use Case:

• Simplifies the process for attendees and speakers by providing a single, consistent link for all sessions in a given room.
• Reduces confusion and ensures that participants can easily join the sessions without needing to find a new link for each session.
• Streamlines the event management process, making it easier for organizers to manage and distribute session links.

Proposed Implementation:

1. Room Configuration:

• Allow event organizers to assign a unique video conference link to each room during the event creation in the sessions and speakers tab.

2. Session Integration:

• Automatically link each session scheduled in a room to the room's video conference link.
• Display the room-specific link prominently on each session's detail page and in session reminder emails.

3. User Interface:

• Add a field in the room configuration section for the video conference link.
• Ensure that this link is displayed on the session pages, both on the website and in the event app.

Benefits:

• Enhances user experience by reducing the number of unique links attendees need to manage.
• Ensures consistency and reliability in joining sessions.
• Eases the administrative burden on event organizers.

Additional Notes:

• The feature should support various video conferencing platforms, with a default preference for Microsoft Teams.
• Consider adding a validation step to ensure that the video conference link is correctly formatted and accessible.

Thank you for considering this feature request. I believe it will greatly improve the usability and efficiency of the Eventyay platform for both organizers and participants.