Weekly Audit of labels and milestones

[jbubar]

Overview

We need to perform a weekly check on issues to make sure they all conform to our label and milestone schema.

Details

Label series are:

• Role
• Size
• Feature
• Missing

Action Items

Prep for Label Audit

Confirm/Fix all issues to make sure they have (at minimum) 1 label for each series, by checking each of the following links to make sure that they are all either have a label from the series or that they have the corresponding missing label (e.g., this issue has no milestone, so it has a milestone: missing label, and it has feature, role and size labels).

• Go to Role if there are any issues showing up under open
  • review them to see if they have role labels that are not being excluded via our search string
  • if there are new role labels, update the search to exclude them
  • update the URL above
  • test the URL
  • add the role: missing label to any issues that remain without one
• Go to size if there are any issues showing up under open
  • review them to see if they have size labels that are not being excluded via our search string
  • if there are new size labels, update the search to exclude them
  • update the URL above
  • test the URL
  • add the size: missing label to any issues that remain without one
• Go to feature if there are any issues showing up under open
  • review them to see if they have feature labels that are not being excluded via our search string
  • if there are new feature labels, update the search to exclude them
  • update the URL above
  • test the URL
  • add the feature: missing label to any issues that remain without one

How to add labels to all the visible issues at the same time

When you have verified the URL above is free from new labels in the series you are checking, you will want to label them all at once. In order to do that, you have to

• select the checkbox on the top left
• select the labels drop down
• type missing
• choose the appropriate missing label
  • missing: role
  • missing: size
  • missing: feature

• Go to no:project board and add any issues that are there to the project board. They have to be added manually, by opening this issue and choosing the gear next to project
• Go to no:milestone and add the milestone: missing label to any issues that are missing a milestone.
• If you had to make changes to the URLs above, go check them again, to be certain they are working properly (its all exclusion, no inclusion) and the results are showing up as 0 open issues.

Audit our progress

After we finish prepping the issues, we are going to count them to see how far we have gotten each week, so that we know if we are making progress on labeling issues, or we need to devote more time on the agenda to issue cleanup.

• Copy this audit report format to a comment below

Date: YYYY-MM-DD
- [ ] Did you have to update the 0/0 links above?  if yes, please say what you did (e.g, Added features to the features check above or added an issue to the project board that has not been added yet).
- [ ] Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
   - [ ] _role_, ending at
   - [ ] _size_, ending at
   - [ ] _feature_, ending at
   - [ ] _milestone_, ending at
   - [ ] issues in _Icebox_ with no dependency 
   - [ ] issues in _Prioritized Backlog_ that have an assignee
 - [ ] Check issues _In Progress_ with no assignee
 - [ ] GitHub issues assigned to inactive team members

• Use the following links to check the numbers and record them in the comment you just created
  • Role Missing
  • Size Missing
  • Feature Missing
  • Milestone Missing
  • Icebox with no dependency label
  • Issue in Prioritized backlog that have an assignee
  • In Progress issues that are unassigned
  • GitHub issues assigned to inactive team members

[JackHaeg]

Date: 2024-06-03

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/669

[JackHaeg]

Date: 2024-06-10

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/671

[JackHaeg]

Date: 2024-06-17

• Did you have to update the 0/0 links above? YES - added filter for: "feature: recruiting"
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/671

[JackHaeg]

Date: 2024-06-24

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/672

[ExperimentsInHonesty]

@JackHaeg We need to update this issue with some new things to check.

[JackHaeg]

Date: 2024-08-01

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/673

[JackHaeg]

Date: 2024-08-05

• Did you have to update the 0/0 links above? YES - added new feature label: "feature: Internship"
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/673

[JackHaeg]

Per discussion with Bonnie:

New Issue Approval Recommendations:

• If an issue is being drafted, assign a team member to finish the draft.
• If you have questions while you are drafting an issue, add the question as a comment and @ the team lead you are requesting assistance from & add a "ready for" label to the issue.
• Once a team member has finished drafting a new issue, add a "ready for" label if they need a review from a team lead, or a "ready for prioritization" label if the issue is ready to go.
• Any draft issue should have the "draft" label, and any issue that is a draft cannot also be labeled as "ready for prioritization"

Questions column:

• Every issue in the Questions column should have a "ready for" label to ensure that the team leaders know who should be answering the question.

[JackHaeg]

Date: 2024-08-12

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/673
  • issues in Icebox with no dependency 1
  • issues in Prioritized Backlog that have an assignee 0
• Check issues In Progress with no assignee

[JackHaeg]

Date: 2024-08-26

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/673
  • issues in Icebox with no dependency 2 (however one issue will likely be closed thanks to a new PR, and the other will be moved back to the prioritized backlog after further discussion with the lead developer).
  • issues in Prioritized Backlog that have an assignee 0
• Check issues In Progress with no assignee

[JackHaeg]

Date: 2024-09-05

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/673
  • issues in Icebox with no dependency 0
  • issues in Prioritized Backlog that have an assignee 0
• Check issues In Progress with no assignee

[JackHaeg]

Date: 2024-09-16

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/674
  • issues in Icebox with no dependency 0
  • issues in Prioritized Backlog that have an assignee 0
• Check issues In Progress with no assignee

[JackHaeg]

Date: 2024-09-24

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/674
  • issues in Icebox with no dependency 0
  • issues in Prioritized Backlog that have an assignee 0
• Check issues In Progress with no assignee

[JackHaeg]

Date: 2024-09-30

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/674
  • issues in Icebox with no dependency 0
  • issues in Prioritized Backlog that have an assignee 0
• Check issues In Progress with no assignee

[JackHaeg]

Date: 2024-10-07

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/674
  • issues in Icebox with no dependency 0
  • issues in Prioritized Backlog that have an assignee 0
• Check issues In Progress with no assignee

[JackHaeg]

Date: 2024-10-17

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/674
  • issues in Icebox with no dependency 0
  • issues in Prioritized Backlog that have an assignee 0
• Check issues In Progress with no assignee

[JackHaeg]

Date: 2024-10-28

• Did you have to update the 0/0 links above? YES - added "p-feature: accomplishments" to features filter
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/674
  • issues in Icebox with no dependency 0
  • issues in Prioritized Backlog that have an assignee: (3 issues assigned - refining with team)
• Check issues In Progress with no assignee

[JackHaeg]

Date: 2024-11-04

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/674
  • issues in Icebox with no dependency 0
  • issues in Prioritized Backlog that have an assignee 0
• Check issues In Progress with no assignee
• GitHub issues assigned to inactive team members: 0

[JackHaeg]

Date: 2024-11-20

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/674
  • issues in Icebox with no dependency 0
  • issues in Prioritized Backlog that have an assignee 0
• Check issues In Progress with no assignee
• GitHub issues assigned to inactive team members 0

[JackHaeg]

Date: 2025-01-13

• Did you have to update the 0/0 links above? YES - updated feature link with "feature: FAQ"
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/674
  • issues in Icebox with no dependency 0
  • issues in Prioritized Backlog that have an assignee 0
• Check issues In Progress with no assignee 0
• GitHub issues assigned to inactive team members 0

[JackHaeg]

Date: 2025-01-20

• Did you have to update the 0/0 links above? YES:
  • Updated "role" link by removing the following labels that displayed as "invalid values": role: Org Rep, role: data scientist, role: UX writer, & role: BA
  • Updated the "size" link by removing the following labels that displayed as "invalid values": size: 0.50pt, size: 0.5, & size: 0.25
  • PENDING update on "feature" link - plan to discuss feature labels that have been dropped: feature: account setup automation, feature: meeting time change ticket, Feature: Onboarding - p1 for label, Feature: Project Management for label, Feature: Recurring Events for label, feature: Users for label, p-feature: Profile for label, p-feature: Projects for label, feature: check in for label, feature: documentation for label, feature: add/remove PM access for label, feature: Brand for label, feature: dashboard for label, Feature: Onboarding for label, p-feature: Meeting management for label, feature: Account Setup Automation for label, feature: Add/Remove PM access for label, feature: Check In for label,feature: Dashboard for label, feature: Documentation for label, feature: Meeting Time Change Ticket for label, feature: Recurring Events for label, p-feature: Users for label, feature: Recruiting New Team Members for label, feature: Recurring Events for label
    • New "feature" label check link here.
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/674
  • issues in Icebox with no dependency 0
  • issues in Prioritized Backlog that have an assignee 0
• Check issues In Progress with no assignee 0
• GitHub issues assigned to inactive team members 0

Screenshot of Feature Label changes

[JackHaeg]

Date: 2025-02-03

• Did you have to update the 0/0 links above? YES - updated "feature" label check link with updated version that has dropped all removed feature labels mentioned in the previous label check above.
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/674
  • issues in Icebox with no dependency 0
  • issues in Prioritized Backlog that have an assignee: 1 (changed status to "In Progress", now)
• Check issues In Progress with no assignee 0
• GitHub issues assigned to inactive team members 0

[JackHaeg]

Date: 2025-02-13

• Did you have to update the 0/0 links above? NO
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/676
  • issues in Icebox with no dependency 0
  • issues in Prioritized Backlog that have an assignee 0
• Check issues In Progress with no assignee 0
• GitHub issues assigned to inactive team members - This was updated with the link to the Team Roster. Currently, there are 8 issues linked to inactive team members.

[JackHaeg]

Add complexity label in prep and label audit sections

[Jemimahosei]

Date: 2025-02-20

• Did you have to update the 0/0 links above? No
• Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • role, ending at 0/11
  • size, ending at 0/64
  • feature, ending at 0/0
  • milestone, ending at 0/673
  • issues in Icebox with no dependency 0
  • issues in Prioritized Backlog that have an assignee 0
• Check issues In Progress with no assignee 0
• GitHub issues assigned to inactive team members 8 issues, all have PR's submitted