Onboarding: AGBO IVEREN

[Evon081]

Overview

We need an unbiased review of the gather presentation so that we can improve it.

Additional Details

You will be working on guide during this issue, but the purpose of this issue is to evaluate and improve the Gather Examples and Interview Teams presentation. So any notes you have about the guide you will be making should be noted in the issue related to the Guide you choose.

Action Items

• Create a google doc, with the name GT: Notes on Gather presentation - YOUR NAME HERE in the Gather Examples folder (customize with your name)
• Add to the notes document as you go, with observations about the Gather Presentation. You will encounter some issues, such as font size or other types of formatting changes, what we are looking for though is material changes to the instructions. For instance, if something could use a screenshot to make it clearer, and it doesn't have one or when you try to follow the steps, something is missing.
• Review the Presentation for Gathering Examples
• Pick a guide
  • Note the Name of guide and URL of the guide in the comments below
• Use the presentation to work on the guide
  • Leaving comments in the presentation if you have a suggested improvement
  • Putting any notes about the guide either in the guide or in the issue for the guide (as appropriate)
• Clean up your presentation notes
• Present to the Guides Team

Resources/Instructions

• Guides Tracker
• Gather Examples and Interview Teams presentation
• PM Templates and Guides Project board
• Folder for Team notes and Guide Presentation: Gather Examples
• Your presentation notes document file: GT: Notes on Gather Presentation - IVEREN AGBO
• Guide you are working on
  • Name of guide : Managing your project's slack channel
  • URL of guide Issue : Create a Guide/Template: Managing your project's slack channel knowledgebase-content#83

[ExperimentsInHonesty]

Together we have identified that there are some guides that only have one way of doing things, so those need to live on the admin repository. Bonnie will review all the prioritized backlogs for all the CoPs and move all the those types of issues.

Ones that have been checked

• Product Management
• UI/UX

[Evon081]

currently working on gathering examples (GT) from different teams.
meaning, i am gathering examples on how different projects manage their slack channels.
i am currently going through the active project list and i have 6 project to go through in the list.
however, the list of the projects i have gone through are available in the resources above.

[ExperimentsInHonesty]

Please share the details about what you are find in your issue by annotating the issue, if you find that they have the practice or don't. Also think about how we might inform or improve the Slides for gathering examples to make it clear to guide creators what we expect them to do in the Gather examples phase.

[ExperimentsInHonesty]

Left my update in the issue hackforla/knowledgebase-content#83

[ExperimentsInHonesty]

@Evon081 Hi! Great question.

Blockers: i do not understand the next two task? what is the difference between "create draft template" and " create guide"?

The difference is that some guides need a template and a guide and some only need a guide. Your issue probably only needs a guide.

An example of an issue that requires a template is the Research Plan issue. The template is a Google doc with all the sections that need to be covered by a research plan, but no instructions on how to fill out the research plan. The guide gives you instructions and examples of how others have filled out the template.

• Guide: HOW TO - WRITE A RESEARCH PLAN
• Research Plan Template preview | copy

[ExperimentsInHonesty]

@Evon081 Please provide update

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

[Evon081]

I have started creating the guide on "HOW TO MANAGE YOUR TEAMS SLACK CHANNEL"

The link below-
https://docs.google.com/document/d/1-1XZiOajQfY1GRiq9f2CnWv3SsJo3iSseI5iO6tCYb8/edit

all i have now is the overview of what a slack channel is and im still putting together the table of content.

[ExperimentsInHonesty]

Ivy moved the file into the product management Google Drive, into its own folder in guides. Ivy will do an update on the issue to communicate that she has finished surveying and recording what she found on all the Slack channels, and will be moving on to reaching out to all the pms to find out what has worked and not worked about their slack management.

[SheIsBukki]

@Evon081 Please provide an update

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

[ExperimentsInHonesty]

@Evon081
Please provide weekly update

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

[ExperimentsInHonesty]

@Evon081 put a link to the other issue you are also working on. And let's figure out what kind of guidance we need to provide to people so that they understand if they made a sub issue, it has to be linked to the main issue.

[Evon081]

I have reached out to the team leads of the following projects as regards my issue:
hackforla/knowledgebase-content#83

VRMS
Open community project
lucky parking
home unite us
ESM triange
TDM calculator
hack website
Engage
Expunge Assist
Civic Tech Structure
Design Systems
Civic Tech Index
Civic Tech Jobs
Brigade Playbook
Civic Opportunity Project
Access the Data
100 automations
311 data

I got the following responses

• The team lead for the Hack website and we are yet to fix a meeting date and time.
• The team lead for Access-the-data, Lucy Chang has agreed for a meet next week tuesday 12-04-2022.
• the team lead for Design Systems, Yasaman, responded but we haven't fix a meeting date
• The team lead for 311 Data, Eric Cho, said he would be available to chat the week of April 18th.
• No response from all other teams.

[Evon081]

have reached out to the team leads of the following projects as regards my issue:
hackforla/knowledgebase-content#83

VRMS - Josh Bubar
Open community survey - Kaylani
lucky parking - Greg Pawin
home unite us - Regan Hutson
ESM triage - skip projects that are closed
TDM calculator - kevin Howley
hack website - Providence
Engage - Bryon Hart
Expunge Assist - Tom Demoner
Civic Tech Structure - skip / no active channel
Design Systems - Yasaman
Civic Tech Index - Sean Sada
Civic Tech Jobs - Danish or Sharhad
Brigade Playbook - signup for code for america (slack slack.codeforamerica.org) #organizers-playbook
Civic Opportunity Project - skip
Access the Data - Lucy or Aj Price
100 automations - Henry Latourrette
311 data - Eric Cho

I got the following responses

-The team lead for the Hack website and we are yet to fix a meeting date and time.
-The team lead for Access-the-data, Lucy Chang has agreed for a meet next week tuesday 12-04-2022.
-the team lead for Design Systems, Yasaman, responded but we haven't fix a meeting date
-The team lead for 311 Data, Eric Cho, said he would be available to chat the week of April 18th.
-I am having a chat with the team lead of Expunge Assist, Thomas Demoner, on Tuesday.
-No response from all other teams.

[ExperimentsInHonesty]

@Evon081 I added this comment to the PM agenda for Providence hackforla/website#2212 (comment)

[ExperimentsInHonesty]

@Evon081 Please provide update

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

[SheIsBukki]

@Evon081 Please provide an update

Progress: "What is the current status of your project? What have you completed and what is left to do?"
Blockers: "Difficulties or errors encountered."
Availability: "How much time will you have this week to work on this issue?"
ETA: "When do you expect this issue to be completed?"
Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

[SheIsBukki]

@Evon081 Please provide an update

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

[ExperimentsInHonesty]

@Evon081 Sean is off the project now. There is no longer any pm on the civic tech index project

[Evon081]

I have successfully had meetings with the following teams and have annotated my findings.

VRMS - Josh Bubar
Open community survey - Kaylani and Ambareen
lucky parking - Greg Pawin
hack website - Jessica Cheng
Expunge Assist - Tom Demoner
Design Systems - Yasaman
Civic Tech Jobs - Danish
Access the Data - Lucy
100 automations - Henry Latourrette
311 data - Eric Cho

[SheIsBukki]

@Evon081 Please provide an update

Progress: "What is the current status of your project? What have you completed and what is left to do?"
Blockers: "Difficulties or errors encountered."
Availability: "How much time will you have this week to work on this issue?"
ETA: "When do you expect this issue to be completed?"
Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

[Evon081]

@Evon081 Please provide an update

Progress: "What is the current status of your project? What have you completed and what is left to do?" Blockers: "Difficulties or errors encountered." Availability: "How much time will you have this week to work on this issue?" ETA: "When do you expect this issue to be completed?" Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

UPDATE:
Id like to believe i have finished gathering examples, as i have had meetings with the various active teams i could find on slack, with exception of the civic tech index which bonny stated that there is no active PM.
However, after that information Kevin Phan reached out to me from the civ tech index slack channel but stopped responding to my messages when i replied.

[SheIsBukki]

@Evon081 Please provide an update
Progress: "What is the current status of your project? What have you completed and what is left to do?" Blockers: "Difficulties or errors encountered." Availability: "How much time will you have this week to work on this issue?" ETA: "When do you expect this issue to be completed?" Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

UPDATE: Id like to believe i have finished gathering examples, as i have had meetings with the various active teams i could find on slack, with exception of the civic tech index which bonny stated that there is no active PM. However, after that information Kevin Phan reached out to me from the civ tech index slack channel but stopped responding to my messages when i replied.

So, since you said Bonnie already told you that there's no active PM in the project, you can go ahead to conclude the Gather Example phase, and move to the next stage.

[SheIsBukki]

@Evon081 Please provide an update

Progress: "What is the current status of your project? What have you completed and what is left to do?"
Blockers: "Difficulties or errors encountered."
Availability: "How much time will you have this week to work on this issue?"
ETA: "When do you expect this issue to be completed?"
Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

[SheIsBukki]

@Evon081 We did not hear from you last week after we reached out, please provide the following update in this issue.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

If we do not hear from you in the next week, you will be removed from the project, until you are ready to come back.

[Evon081]

@Evon081 We did not hear from you last week after we reached out, please provide the following update in this issue.

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

If we do not hear from you in the next week, you will be removed from the project, until you are ready to come back.

Apologies for the late response and update.
I do not have any update as i do not know next steps after gathering examples.
Spoke to Bonnie about it at the last PM CoP meeting i attended and she said wed talk about it when next she's in our meeting.

[Evon081]

UPDATE:
i am still waiting for instructions on next steps.

I have finished gathering examples for the issue hackforla/knowledgebase-content#83
I have had meetings with the various active teams i could find on slack, with exception of the civic tech index which bonny stated that there is no active PM.

[ExperimentsInHonesty]

@Evon081 I left you a comment on hackforla/knowledgebase-content#83

[Evon081]

UPDATE: i am currently working on the summary that Bonnie talked on
hackforla/knowledgebase-content#83 about 5 days ago.
will have it ready by friday.

[edwardsarah]

Closed due to inactivity. If you'd like to rejoin the guides team please reach out in the slack channel.