Create a Guide/Template: Consent Forms

[minar68]

Overview

We need to create a guide for consent forms so that volunteers can use it as a template

Action Items

The phases in the guide-making process are listed below. Each phase displayed in blue is linked to a wiki page with instructions on how to complete that phase. Open the wiki page in a new tab, copy the instructions for each part into the section labeled 'Tasks' at the bottom of this issue, and complete each task listed.

• Gather Examples Solo (open in a new tab)
• Gather Examples Collaboratively
• Create a Guide Draft
  • If needed, create a template
• Have your guide peer reviewed
• Present your guide for leadership review

Resources/Instructions

Google Drive Folder for this Guide’s documents and shortcuts (to documents in other locations)
0131 Consent Forms

Projects to Check

List of projects that have used some kind of consent process:

• Brigade playbook (Bonnie and Mari)

How the Brigade Organizer's Playbook (BOP) did consent on their project

BOP Consent process and interview instructions (with etiquette) for the interviews

1. Email

2. Calendly where when they are picking the date of their interview we tell them the interview is recorded unless they need a scribe and to select now.

3. Beginning of Interview using Form/Script
   

4. End of interview choices/confirmation using Form/Script
   

• Hack for LA's Website (Simone UX lead)

Click here for details

- No consent forms found. [These were the resources checked](https://github.com/hackforla/website/issues?q=is%3Aissue+is%3Aopen+consent).
- [Summary of communication](https://hackforla.slack.com/archives/C018FMQTWMT/p1653582950696439)

• GreenEarthOS (Bonnie will tell you who to ask)
• 311 Data (Dana Chen was the UX lead) *
• TDM Calculator (Shaeeka is the current UX lead but all the info about what was done when we interviewed users is here: https://github.com/hackforla/tdm-calculator/wiki/Usability-Testing-2021-05)
• BallotNav (Karen is a PM she can tell you who to talk to)
• Engage (Eli has been on the project longer than anyone, he is the tech lead) **
• Expunge-Assist (formerly known as Record Clearance) (Yumeng UX lead) **
• Youth Justice Nav (Ask Olivia who to ask on the team)

List of projects that MIGHT have used some kind of consent process:

• Open Community Survey (Ask JoAnne who to talk to)
  • Open Community Survey - EmpowerLA.org website (Bonnie) *
  • Open Community Survey - Neighborhood Councils (Amy Wilkins)
• Civic Tech Jobs (Ask Sharad who to ask)
• Civic Tech Index (Ask Levi who to ask)
• Internship project (Snigdha is UX lead)
• Food Oasis (Ask Gigi and Benjamin PMs who to contact)
• Access the Data (Ask Alyssa and Lucy PM who to contact)
• VRMS (Ask Adam PM who to contact or if they have done it)
• Design Systems (ask Hana PM who to contact)
• Lucky Parking (Ask Greg, who to talk to)
• 100 Automations (Ask Henry PM who to talk to)

Project that have not done user research yet

• Civic Tech Structure
• Guides
• HomeUniteUs

Tasks

• This is where you will copy instructions from the wiki page for the step you are currently on.

[minar68]

The projects include:
-BOP project
The projects that have research and they should have consent but we do not know they did:
-311-data
-BallotNav
-engage
-ExpungeAssist
-YouthJusticeNav
-HackforLA website
-TDM calculator
-Open Community Survey - EmpowerLA.org website

[ale22arevalo]

Projects contacted asking for information about their consent process (5/26):

• Hack for LA's Website
• 311 Data

[JesseTheCleric]

Prior version of issue

Overview

We need to create a guide for consent forms so that volunteers can use it as a template

Action Items

• Gather examples of how other Hack for LA projects or volunteers have done this (if applicable), adding each example as a link in the resources section below (check their repos for the word "consent")
  • Once done, remove the "Guide: Gather Examples" label and add the "Guide: Research" label
• Research existing information about [name of item] in [relevant resources, articles, etc.]
  • Once done, remove the "Guide: Research" label and add the "Guide: Draft Guide" label
• Create a draft guide, either in markdown format in this issue or a google doc in the ux/ui google drive
  • Once done, remove the "Guide: Draft Guide" label and add the "Guide: Review Guide" label
• Review the guide with UX/UI community of practice
  • Once done, remove the "Guide: Review Guide" label and add the "Guide: Leadership Review" label
• Present to the Hack for LA leadership team for sign off
  • Once approved, remove the "Guide: Leadership Review" label and add the "Guide: Place Guide" label

Resources

Update issue #97 with the name of item you are working on

How Code for America does consent

Consent form Template from Code for America

List of projects that have used some kind of consent process:

• Brigade playbook (Bonnie and Mari)

How the Brigade Organizer's Playbook (BOP) did consent on their project

BOP Consent process and interview instructions (with etiquette) for the interviews

1. Email

2. Calendly where when they are picking the date of their interview we tell them the interview is recorded unless they need a scribe and to select now.

3. Beginning of Interview using Form/Script
   

4. End of interview choices/confirmation using Form/Script
   

• Hack for LA's Website (Simone UX lead)

Click here for details

- No consent forms found. [These were the resources checked](https://github.com/hackforla/website/issues?q=is%3Aissue+is%3Aopen+consent).
- [Summary of communication](https://hackforla.slack.com/archives/C018FMQTWMT/p1653582950696439)

• GreenEarthOS (Bonnie will tell you who to ask)
• 311 Data (Dana Chen was the UX lead) *
• TDM Calculator (Shaeeka is the current UX lead but all the info about what was done when we interviewed users is here: https://github.com/hackforla/tdm-calculator/wiki/Usability-Testing-2021-05)
• BallotNav (Karen is a PM she can tell you who to talk to)
• Engage (Eli has been on the project longer than anyone, he is the tech lead) **
• Expunge-Assist (formerly known as Record Clearance) (Yumeng UX lead) **
• Youth Justice Nav (Ask Olivia who to ask on the team)

List of projects that MIGHT have used some kind of consent process:

• Open Community Survey (Ask JoAnne who to talk to)
  • Open Community Survey - EmpowerLA.org website (Bonnie) *
  • Open Community Survey - Neighborhood Councils (Amy Wilkins)
• Civic Tech Jobs (Ask Sharad who to ask)
• Civic Tech Index (Ask Levi who to ask)
• Internship project (Snigdha is UX lead)
• Food Oasis (Ask Gigi and Benjamin PMs who to contact)
• Access the Data (Ask Alyssa and Lucy PM who to contact)
• VRMS (Ask Adam PM who to contact or if they have done it)
• Design Systems (ask Hana PM who to contact)
• Lucky Parking (Ask Greg, who to talk to)
• 100 Automations (Ask Henry PM who to talk to)

Project that have not done user research yet

• Civic Tech Structure
• Guides
• HomeUniteUs

[JesseTheCleric]

Assignee, Labels, Project Board Placement, and Milestones for this issue in the UI/UX Repo:

[JesseTheCleric]

Files in this Issue:

Consent form Template from Code for America

• Unable to view this document while moving this issue

BOP Consent process and interview instructions (with etiquette) for the interviews

• This document looks like it has been deleted