Onboard & Offboard: Product #2688

ExperimentsInHonesty · 2022-01-16T22:16:13Z

Dependency

Onboarding a new pm

Overview

We need to have a checklist of items to do when a product manager onboard and offboards so that the process can be consistent and fast.

Action Items

Copy template to comment below
Add name of person
Check off as done

#### Onboard
- [ ] Google Drive
   - [ ] Add to drive as Manager
- [ ] Roster
  - [ ] Send link
  - [ ] Team member adds themselves
  - [ ] Check for Public
- [ ] GitHub Teams
     - [ ] Add GitHub Handle to read team
        - [ ] Change membership to maintainer
     - [ ] Add to GitHub Handle to write team
        - [ ] Change membership to maintainer
     - [ ] Add to GitHub Handle to PM team
        - [ ] Change membership to maintainer
- [ ] Figma
  - [ ] invite
  - [ ] acceptance
- [ ] 1password 
     - [ ] invitation
     - [ ] acceptance
     - [ ] add to vaults
       - [ ] hackforla.org website vault
       - [ ] Zoom vault
           - [ ] send them a link to the zoom spreadsheet and confirm that they have editing rights.  If they don't, add them to the project management community of practice drive.
- [ ] Train how to 
   - [ ] login to team email account
   - [ ] setup chrome extension shortcut (chrome profile for email account)
   - [ ] use zoom spreadsheet, vault and accounts
   - [ ] calendar invite
- [ ] Gmail
   - [ ] set up forwarder to add personal email address
   - [ ] set up filter to forward all incoming mail from website@hackforla.org to personal email
- [ ] HFLA Project team
   - [ ] Add to HFLA website project page https://www.hackforla.org/projects/website  by opening a new issue
- [ ] VRMS
   - [ ] Add PM Admin Access on VRMS

#### Offboard
  - [ ] 1password setup
    - [ ] remove from team vaults
       - [ ] hackforla.org website vault
       - [ ] Zoom vault
- [ ] Google Drive
   - [ ] demote to viewer
- [ ] Roster
  - [ ] mark as inactive
- [ ] GitHub
     - [ ] demote member to read only team and remove from write team
- [ ] Figma
  - [ ] remove from team
- [ ] Gmail
   - [ ] remove filter to forward all incoming mail from website@hackforla.org to personal email
   - [ ] remove forwarder to add personal email address
- [ ] HFLA Project team
   - [ ] Remove from HFLA website project page https://www.hackforla.org/projects/website
- [ ]  VRMS
   - [ ] Remove PM Admin Access on VRMS

Resources/Instructions

1password.com
HfLA Google Drive
Roster
Check for public on the people page (look up by GitHub handle)
Add to GitHub Teams
Figma
Hack for LA website Project Team page
Project Profile Card review and update on hackforla.org website
Forward-emails-to-team-members
link for opening a new issue to make changes to the Hack for LA website project page
Hack for LA website team WIKI page for new joiners
zoom setup spreadsheet
Product Management CoP drive
Add/Remove PM Admin Access on VRMS

to do things

Change someone to Maintainer on a GitHub Team

Select the person or people you'd like to promote to team maintainer.

Above the list of team members, use the drop-down menu and click Change role....

Select a new role, then click Change role.

The text was updated successfully, but these errors were encountered:

ExperimentsInHonesty · 2022-01-25T20:06:25Z

Perform offboarding to all people marked as inactive on roster

ExperimentsInHonesty · 2022-09-04T17:51:36Z

github-actions · 2024-03-08T07:06:56Z

@ExperimentsInHonesty

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

Progress: "What is the current status of your project? What have you completed and what is left to do?"
Blockers: "Difficulties or errors encountered."
Availability: "How much time will you have this week to work on this issue?"
ETA: "When do you expect this issue to be completed?"
Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Monday, March 4, 2024 at 11:06 PM PST.}

github-actions · 2024-03-15T07:06:56Z

@ExperimentsInHonesty

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

Progress: "What is the current status of your project? What have you completed and what is left to do?"
Blockers: "Difficulties or errors encountered."
Availability: "How much time will you have this week to work on this issue?"
ETA: "When do you expect this issue to be completed?"
Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, March 12, 2024 at 12:06 AM PST.}

github-actions · 2024-03-22T07:07:21Z

@ExperimentsInHonesty

Please add update using the below template (even if you have a pull request). Afterwards, remove the '2 weeks inactive' label and add the 'Status: Updated' label.

Progress: "What is the current status of your project? What have you completed and what is left to do?"
Blockers: "Difficulties or errors encountered."
Availability: "How much time will you have this week to work on this issue?"
ETA: "When do you expect this issue to be completed?"
Pictures (optional): "Add any pictures of the visual changes made to the site so far."

If you need help, be sure to either: 1) place your issue in the Questions/In Review column of the Project Board and ask for help at your next meeting, 2) put a "Status: Help Wanted" label on your issue and pull request, or 3) put up a request for assistance on the #hfla-site channel. Please note that including your questions in the issue comments- along with screenshots, if applicable- will help us to help you. Here and here are examples of well-formed questions.

_{You are receiving this comment because your last comment was before Tuesday, March 19, 2024 at 12:06 AM PST.}

ExperimentsInHonesty · 2024-04-01T20:48:15Z

ExperimentsInHonesty · 2024-06-05T18:56:54Z

ExperimentsInHonesty · 2024-07-02T19:39:31Z

ExperimentsInHonesty · 2024-08-07T21:08:51Z

mayankt153 · 2024-08-19T19:09:29Z

mayankt153 · 2024-08-19T19:42:49Z

Samhitha444 · 2024-08-19T20:11:48Z

mayankt153 · 2024-09-15T16:20:22Z

ExperimentsInHonesty · 2024-10-28T23:24:36Z

GilbertQ · 2024-10-28T23:56:59Z

ExperimentsInHonesty · 2024-11-17T18:24:54Z

ExperimentsInHonesty · 2024-11-24T17:04:30Z

github-actions bot added Feature Missing This label means that the issue needs to be linked to a precise feature label. role missing size: missing labels Jan 16, 2022

ExperimentsInHonesty added size: 0.5pt Can be done in 3 hours or less role: product Product Management Feature: Onboarding/Contributing.md and removed Feature Missing This label means that the issue needs to be linked to a precise feature label. role missing size: missing labels Jan 16, 2022

ExperimentsInHonesty added this to the 08. Team workflow milestone Jan 16, 2022

ExperimentsInHonesty removed the Feature: Onboarding/Contributing.md label Jan 18, 2022

Providence-o self-assigned this Jan 23, 2022

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ExperimentsInHonesty mentioned this issue Jan 25, 2022

HfLA: PM Weekly Meeting Agenda #2212

Open

2 tasks

ExperimentsInHonesty added Feature Missing This label means that the issue needs to be linked to a precise feature label. Feature: Onboarding/Contributing.md and removed Feature Missing This label means that the issue needs to be linked to a precise feature label. labels Mar 1, 2022

github-actions bot added the 2 weeks inactive An issue that has not been updated by an assignee for two weeks label Mar 18, 2022

hackforla deleted a comment from phuonguvan Mar 27, 2022

ExperimentsInHonesty assigned ExperimentsInHonesty and unassigned Providence-o Sep 4, 2022

hackforla deleted a comment from github-actions bot Sep 4, 2022

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ExperimentsInHonesty removed their assignment Apr 2, 2024

ExperimentsInHonesty added Dependency An issue is blocking the completion or starting of another issue and removed 2 weeks inactive An issue that has not been updated by an assignee for two weeks labels Apr 2, 2024

ExperimentsInHonesty added the manual dependency release label Jun 9, 2024

ExperimentsInHonesty added this to P: HfLA Website: Project Board Jun 23, 2024

ExperimentsInHonesty moved this to Ice box in P: HfLA Website: Project Board Jun 23, 2024

Tusharachada1406 closed this as completed Aug 19, 2024

github-project-automation bot moved this from Ice box to QA in P: HfLA Website: Project Board Aug 19, 2024

ExperimentsInHonesty reopened this Sep 8, 2024

github-project-automation bot moved this from QA to New Issue Approval in P: HfLA Website: Project Board Sep 8, 2024

ExperimentsInHonesty moved this from New Issue Approval to Ice box in P: HfLA Website: Project Board Sep 8, 2024

t-will-gillis mentioned this issue Oct 21, 2024

HfLA: Dev/PM Agenda and Notes #2607

Open

2 tasks

GilbertQ self-assigned this Oct 28, 2024

GilbertQ moved this from Ice box to In progress (actively working) in P: HfLA Website: Project Board Oct 28, 2024

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Onboard & Offboard: Product #2688

Onboard & Offboard: Product #2688

ExperimentsInHonesty commented Jan 16, 2022 •

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Onboard & Offboard: Product #2688

Onboard & Offboard: Product #2688

Comments

ExperimentsInHonesty commented Jan 16, 2022 • edited Loading

Dependency

Overview

Action Items

Resources/Instructions

to do things

This comment was marked as outdated.

ExperimentsInHonesty commented Jan 25, 2022

ExperimentsInHonesty commented Sep 4, 2022 • edited Loading

Onboard Akram 2022-09-04

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Onboard 2024-04-01 Kelly Chuang

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Onboard 2024-06-05 Yugma

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Onboard Eleftherios 2024-07-02

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Onboard Mayank Tibrewal 2024-08-07

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Onboard Eleftherios Christou 2024-08-19

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Onboard Samhitha Kamma 2024-08-19

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Onboard Venkatasai Poorna Tushara Chada 2024-08-19

mayankt153 commented Sep 15, 2024 • edited by ExperimentsInHonesty Loading

Onboard Sofiat Ajide 2024-09-15

ExperimentsInHonesty commented Oct 28, 2024 • edited Loading

Onboard 2024-10-28 Gilbert Quinonez

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Onboard 2024-10-28 Priyanka Jujjavarapu

ExperimentsInHonesty commented Nov 17, 2024 • edited Loading

Onboard 2024-11-17 phalguni K

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Offboard 2024-11-10 Samhitha

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