MoneroKon 2022 Planning Meeting: Sunday 27th March 2022 @ 18:00 UTC

[umma08]

Location


IRC: #monero-events
Matrix: #monero-events:monero.social (Instructions for joining the Matrix server)
Telegram: https://t.me/monerokon

Time: 18:00 UTC

Agenda:

1. Greetings
2. Invoices for community approval (DR)
3. Update on floor plan (G+H)
4. Exhibitor tent canopy update (ajs/G+H)
5. Graphics/design v4 (gnuteardrops)
6. Update on sponsor tiers (binaryFate)
7. Ticket prices (ajs)
8. CfP committee (midipoet/ajs)
9. Venue mural (G+H/chowabungaman/rotten)
10. Agree next steps
11. AOB
12. Confirm next meeting time and date

Please comment on GitHub in advance of the meeting if you would like to propose an agenda item.

[deedledea]

As we have signed the major contracts, can you please change #2 on the agenda to: 'Invoices for Community Approval'?
I expect this to be a constant on the agenda as we are receiving weekly invoices at this point. Thanks!

[ajs-xmr]

@umma08 could you add "ticket prices" to agenda

[umma08]

As we have signed the major contracts, can you please change #2 on the agenda to: 'Invoices for Community Approval'? I expect this to be a constant on the agenda as we are receiving weekly invoices at this point. Thanks!

Done. Thanks!

[umma08]

@umma08 could you add "ticket prices" to agenda

Added.

[michaesc]

Would you please insert between number four and five:

• Swag sales work (msvb)

Thank you.

[umma08]

Would you please insert between number four and five:

• Swag sales work (msvb)

Thank you.

missed this, but will add to next week's Agenda

[umma08]

'''
[2022-03-27 19:00:03] It's MoneroKon planning meeting (summer)time. :-)
[2022-03-27 19:00:13] 1. Greetings
[2022-03-27 19:00:21] Hello.
[2022-03-27 19:00:56] <ajs_[m]> hi
[2022-03-27 19:02:03] hi
[2022-03-27 19:03:06] as we have a packed Agenda, let's get going.
[2022-03-27 19:03:10] 2. Invoices for community approval (DR)
[2022-03-27 19:03:36] hello
[2022-03-27 19:04:02] <deedledea[m]> hey
[2022-03-27 19:04:11] i think there is one invoice that has been presented for approval this week, is that right?
[2022-03-27 19:05:01] <deedledea[m]> that’s right, it’s linked in the KanBan for community review under invoices
[2022-03-27 19:05:37] <deedledea[m]> we received an invoice for the AV equipment rental and it’s under the estimated budget
[2022-03-27 19:06:40] Just in case. KanBan link: https://cryptpad.disroot.org/kanban/#/2/kanban/edit/dXRhQNnsd3eLZelrDTAyK-eZ/
[2022-03-27 19:07:28] the budget we had for a/v was €5000, and the invoice is €2366
[2022-03-27 19:08:11] Direct link to invoice file: https://cryptpad.fr/file/#/2/file/CULkGNkju+dyokdYag8kgtXi/
[2022-03-27 19:08:16] so should we vote to pay this? Approve+1, Disapprove=2, Abstain=3
[2022-03-27 19:08:29] looks good to me + I would trust AJ on judgement for that
[2022-03-27 19:08:37] <ajs_[m]> The rental includes:... (full message at https://libera.ems.host/_matrix/media/r0/download/libera.chat/e0838132c22a27f1a626447841d8d84b2f5e4dce)
[2022-03-27 19:08:39] *Approve=1
[2022-03-27 19:09:41] its a 1 from me, anyway.
[2022-03-27 19:09:58] looks good
[2022-03-27 19:09:58] <deedledea[m]> 1 from me as well
[2022-03-27 19:10:16] though keep in mind we may still need budget for projector and screen rental (we are still working out this item)
[2022-03-27 19:11:36] <ajs_[m]> also we have some outstanding items in the need to buy list for a/v
[2022-03-27 19:11:39] Approve.
[2022-03-27 19:11:44] ok, i think that is an approval. let's move on
[2022-03-27 19:11:54] 3. Update on floor plan (G+H)
[2022-03-27 19:11:55] I would ask them about a USB preamp that allows using the audio stream live
[2022-03-27 19:12:08] <ajs_[m]> projected to be around 2.5k euro
[2022-03-27 19:12:17] <deedledea[m]> great, DR will send the payment out for processing tomorrow
[2022-03-27 19:12:47] can be as simple as this: https://www.amazon.com/M-Audio-MobilePre-Mobile-Preamp-Interface/dp/B0000TP57E
[2022-03-27 19:13:24] geonic: yeah, that is a good point.
[2022-03-27 19:13:35] <ajs_[m]> geonic: yes. a USB audio interface is on the to buy list
[2022-03-27 19:13:41] ajs_[m]: do we have an audio interface for the streaming?
[2022-03-27 19:13:46] ah ok.
[2022-03-27 19:13:48] greta
[2022-03-27 19:13:51] *great
[2022-03-27 19:14:04] 3. Update on floor plan (G+H)
[2022-03-27 19:14:08] cool
[2022-03-27 19:14:17] the current floor plan is here
[2022-03-27 19:14:18] https://cryptpad.disroot.org/file/#/2/file/j76M0Igjp1wlN6Wq9R2daWwp/
[2022-03-27 19:14:35] sub-team worked on this last wednesday with @gramsdb and @manhuichi
[2022-03-27 19:14:42] https://miro.com/app/board/uXjVOCjaGzw=/
[2022-03-27 19:15:01] For those who choose to make a Miro account and edit the plan.
[2022-03-27 19:15:12] are there any questions or concerns on the floorplan?
[2022-03-27 19:15:56] <ajs_[m]> the is the old floorplan
[2022-03-27 19:15:58] <ajs_[m]> that
[2022-03-27 19:16:44] what if it rains?
[2022-03-27 19:17:25] ajs_[m]: which is the old floorplan?
[2022-03-27 19:17:48] <ajs_[m]> the image in disroot
[2022-03-27 19:19:06] I screen-shot it at the end of the meeting on Wednesday. the miro is probably more up to date.
[2022-03-27 19:19:47] I'm trying to export the image but it's not working very well. I never get the whole image with the legend.
[2022-03-27 19:19:58] binaryFate: i don't think we have a solid mitigation for rain yet
[2022-03-27 19:20:23] we have talked about awning/covers, but haven't explored it properly yet.
[2022-03-27 19:21:27] maybe versatility and possibility to re-organize for rain should be accounted for early enough. I liked the floor plan discussed last Wed but we didn't give this possibility any thought
[2022-03-27 19:23:32] do we want to explore temporary cover (tens/awning, etc) for rain, or have a back up plan of moving talks inside?
[2022-03-27 19:23:45] The parasols are about 2,5m wide. I can't find the exact dimension right now on magnezya.pt.
[2022-03-27 19:24:07] So renting 50 of them could be a backup solution (if we can reserve that many.)
[2022-03-27 19:24:54] I don't think parasols would do it over the audience chairs, as even if you place them closely enough the water has to come in between
[2022-03-27 19:25:32] I put four air conditioning cool air machines in the floorplan, is that the correct amount? They are all inside the garage area.
[2022-03-27 19:25:57] I think we should have a better idea about tens/awning, then we can decide whether we need a plan B to move inside or not
[2022-03-27 19:26:06] Yes, so parasols can only be a backup plan that may work if the rain is very light and we don't have any other plan I guess.
[2022-03-27 19:26:54] binaryFate: ok. i will add an open question to G+H for the venue, to see if they have a suggestion/have dealt with the issue before.
[2022-03-27 19:27:09] and we can discuss at the next sub-meeting what the plan B will be
[2022-03-27 19:27:20] cool
[2022-03-27 19:27:38] Something else that is not on the floorplan is electricity, which may not belong on the floorplan anyway.
[2022-03-27 19:28:15] msvb-web: four air-con units seems quite a lot to me
[2022-03-27 19:28:36] It depends on the size, but I know nothing about how many are normal. Probably we need two?
[2022-03-27 19:29:19] msvb-web: i think usually the venue used fans, so it may be hard to know exactly. i know G+H thought that one large a/c would do.
[2022-03-27 19:29:36] ⇐ mfoolb quit (~mfoolb@user/mfoolb): Ping timeout: 240 seconds
[2022-03-27 19:29:53] i have the next item as 4. Exhibitor tent canopy update (ajs/G+H)
[2022-03-27 19:30:15] but i can't remember the context
[2022-03-27 19:30:47] so unless someone remembers, i think we should move on (as we have a lot to get through)
[2022-03-27 19:31:03] This is an old entry.
[2022-03-27 19:31:14] ok - great. let/s move onto 5. Graphics/design v4 (gnuteardrops)
[2022-03-27 19:31:22] Before we decided to place exhibitors inside, so they don't need canopies.
[2022-03-27 19:31:33] is gnuteardrops[m] here?
[2022-03-27 19:31:42] But I drew two canopies in the outside area. Unfortunately only those with Miro accounts can see them.
[2022-03-27 19:32:01] midipoet I saw them online at the beginning of the meeting, not currently. Hopefully the ping will wake them up.
[2022-03-27 19:32:04] I can ping them out of band.
[2022-03-27 19:32:12] ok, we can loop back if they arrive.
[2022-03-27 19:32:16] 6. Update on sponsor tiers (binaryFate)
[2022-03-27 19:32:19] Friendly reminder: they posted a v3 of the logos and nobody voiced a vote, as far as I can tell...
[2022-03-27 19:32:28] That is still pending feedback...
[2022-03-27 19:32:33] <gnuteardrops[m]> I am here.
[2022-03-27 19:32:35] <ajs_[m]> we are using an Avenger H1200M scrim, which measures 3.55m x 3.55m.. i added an image for reference in miro if anyone is interested in seeing how it looks
[2022-03-27 19:32:37] There we go.
[2022-03-27 19:32:46] <gnuteardrops[m]> XMPP bridge not working?
[2022-03-27 19:33:01] gnuteardrops: Post your last 3 images from last week, please. The v3 ones.
[2022-03-27 19:33:20] So everyone can see what you worked on last. Discuss.
[2022-03-27 19:33:24] [xmpp] Ping
[2022-03-27 19:33:31] [xmpp] It works
[2022-03-27 19:33:39] [xmpp] Yep.
[2022-03-27 19:35:06] Sponsors can be placed according to tier 1) Inside at a full 180cm table, 2) inside at a half table, 3) outside in a full/half 3M canopy, or 4) at a small high table.
[2022-03-27 19:35:12] → mfoolb joined (~mfoolb@user/mfoolb)
[2022-03-27 19:35:22] Those are all the choices available according to the current floormap.
[2022-03-27 19:36:09] i thought we were going to have three tiers?
[2022-03-27 19:36:12] FYI, downloading files manually. I can repost what gnuteardrops posted last week if you give me one or two minutes.
[2022-03-27 19:36:21] rottenwheel1: thanks
[2022-03-27 19:36:39] — rottenwheel1 uploaded an image: (99KiB) < https://libera.ems.host/_matrix/media/r0/download/nokyc.im/RLQyungNidGvJOBXIfWLfqXp/3.png >
[2022-03-27 19:36:43] — rottenwheel1 uploaded an image: (93KiB) < https://libera.ems.host/_matrix/media/r0/download/nokyc.im/PeTSNDIMCXqCqOLennuHUPlH/4.png >
[2022-03-27 19:36:48] — rottenwheel1 uploaded an image: (98KiB) < https://libera.ems.host/_matrix/media/r0/download/nokyc.im/XKbCRInrKSMHlSzTjOIJlGqk/5.png >
[2022-03-27 19:37:16] Let me know if you need an alternative link or whatever. Should work on Matrix just fine.
[2022-03-27 19:38:42] of those, could use images 4. and 5. to distinguish between normal and vip tickets?
[2022-03-27 19:38:42] I like 1&2, 3 less.
[2022-03-27 19:38:55] yeah, 4.png or 5.png look good to me.
[2022-03-27 19:39:12] <deedledea[m]> my vote is for 4.png with the Monero logo at the centre of the tree and the conference date
[2022-03-27 19:39:25] <deedledea[m]> all look great gnuteardrops well done!
[2022-03-27 19:39:26] Rephrasing with proper numbers: I like 1&2 (prefer 2). I don't like 3 much.
[2022-03-27 19:39:41] Sorry I'm an idiot, I like 3&4, not 5
[2022-03-27 19:39:50] Gotta love whoever is behind that gnuteardrops nym. Love what they have been doing thus far.
[2022-03-27 19:40:08] good job gnuteardrops
[2022-03-27 19:40:09] I like 4.png.
[2022-03-27 19:40:10] binaryFate deedledea I can personally add my vote to 2 (4.png) as well.
[2022-03-27 19:40:22] yes thanks a lot, it's really nice to be able to iterate together
[2022-03-27 19:40:29] seems like 4.png is the consensus
[2022-03-27 19:40:37] ok, i think we have loose consensus on the image entitled 4.png
[2022-03-27 19:40:50] <gnuteardrops[m]> great lmk which size/formats you require
[2022-03-27 19:42:33] We probably need colour information for swag production. For spot and screens it can be RAL or pantone, for everything else CMYK.
[2022-03-27 19:42:34] question is, since 4.png doesn't have the keyhole image in the center, do we want to keep the keyhole for the small version of the logo (I assume that's the one at the very top)
[2022-03-27 19:43:11] or do you have another idea for the small logo if we're going with 4.png, gnuteardrops[m]?
[2022-03-27 19:43:23] Vector formats please, with both fonts and outlines (two files.)
[2022-03-27 19:44:48] ok. can we move on to 6. Update on sponsor tiers (binaryFate)
[2022-03-27 19:45:37] did the tier pricing get agreed at the sub-meeting? (i had to leave early)
[2022-03-27 19:45:53] I added a spreadsheet to the Kanban.
[2022-03-27 19:46:16] ⇐ mfoolb quit (~mfoolb@user/mfoolb): Ping timeout: 240 seconds
[2022-03-27 19:46:24] No, it is just a basis for discussion, but that leads to further questions like how to select sponsors, and what to do with the funds received
[2022-03-27 19:46:32] I started with general research about sponfor pricing for blockchain/crypto events but quickly stopped as I realized these events are so far off Konferenco because of scale and/or are scammy.
[2022-03-27 19:47:12] I added info about HCPP (Hacker conf in Prague) which is very comparable to Konferenco in terms of audience type and in terms of being not-for-profit. This info is very useful because I was sponsoring the conference via xmr.to and so I know their pricing and the specificities of the tiers. (See spreadsheet).
[2022-03-27 19:47:37] the sponsor sheet is here
[2022-03-27 19:47:38] https://cryptpad.fr/sheet/#/2/sheet/edit/LYvMcbsSwqdI-pK-PgDgch8G/
[2022-03-27 19:48:20] In the last tab there is a baseline for discussion but no numbers have been discussed. On Wed we agreed to reduce our number of tiers from 4 (as initially proposed by AJ few weeks ago) to 3. That's it for decisions.
[2022-03-27 19:49:09] we agreed to drop the "Media Sponsor" tier, right?
[2022-03-27 19:49:15] Yes
[2022-03-27 19:49:28] so we still need to agree on the prices for the remaining three tiers.
[2022-03-27 19:49:40] perhaps 10k, 4k, 2k?
[2022-03-27 19:50:19] Something like that, but I think it would be silly to pull some numbers without seriously judging sponsors interest and willingness first
[2022-03-27 19:50:43] Maybe we can privately reach out to some with some temptative numbers and see if they are interested?
[2022-03-27 19:50:51] binaryFate: Clicking on the links does not work I think, for example https://cryptpad.disroot.org/file/#/2/file/WWRKzUoiKXZIb8X7uVBwrrd7/
[2022-03-27 19:51:10] ...sponsor tiers, sponsor pricing, and the others.
[2022-03-27 19:52:07] msvb-web: you mean the pictures?
[2022-03-27 19:52:46] There is a section 'Potential sponsors' in the 'Todo' card of the kanban.
[2022-03-27 19:53:07] That is where the links are broken. I don't know what you mean about pictures.
[2022-03-27 19:54:27] I only added the link under "Sponsor Pricing", the others are not from me
[2022-03-27 19:54:33] binaryFate: should we approach sponsors with a rough/estimate price for each tier?
[2022-03-27 19:54:46] But I can open the one you just gave as an example ok, btw
[2022-03-27 19:55:09] The 'sponsor pricing' link replies 302 with https://sandbox.cryptpad.disroot.org/bounce/#https%3A%2F%2Fcryptpad.fr%2Fsheet%2F%23%2F2%2Fsheet%2Fedit%2FLYvMcbsSwqdI-pK-PgDgch8G%2F
[2022-03-27 19:55:13] binaryFate: should we approach sponsors with a rough/estimate price for each tier? <-- I would say those close enough that we can do it in a friendly manner and they understand it's not final, yes
[2022-03-27 19:55:20] msvb-web: sometimes with links from the kanban you have to right-click and open in new tab
[2022-03-27 19:55:21] ...which is an empty page. I don't know what the problem is.
[2022-03-27 19:55:38] its a cryptpad glitch
[2022-03-27 19:55:54] Yes midipoet, you are right. That solved the problem for me, to right click the link instead of left.
[2022-03-27 19:55:57] Thank you.
[2022-03-27 19:56:02] ok. let's move on.
[2022-03-27 19:56:11] 7. Ticket prices (ajs)
[2022-03-27 19:57:21] <ajs_[m]> so what should price should the tickets be set to for GA and VIP?
[2022-03-27 19:58:45] what does VIP get that GA doesn't?
[2022-03-27 19:58:49] i threw out estimate numbers of €30 (students and oap), €50 (normal ticket) €150 (VIP)
[2022-03-27 19:58:54] What was the ticket price for the ETH conference that Provenance managed?
[2022-03-27 19:59:16] ...in Lisboa, same city with similar topics?
[2022-03-27 19:59:18] msvb-web: i don't know - i think around 150-200
[2022-03-27 19:59:38] <ajs_[m]> geonic: TBD
[2022-03-27 19:59:40] I'd guess it was a for-profit event
[2022-03-27 19:59:43] ?
[2022-03-27 20:01:00] ok. we are out of time, so lets add the remaining agenda items to next week
[2022-03-27 20:01:40] in the mean time we will think about what ticket prices should be, and also approach sponsors with estimate prices (10k, 6k, 2k) and gauge interest
[2022-03-27 20:02:22] i will raise a question with G+H to the venue about how they have dealt with rain for past events
[2022-03-27 20:02:26] if you approach sponsors please insist these are very temptative numbers and will be adapted depending on interest
[2022-03-27 20:03:25] does anybody have any urgent items that need to be discussed today?
[2022-03-27 20:03:30] → mfoolb joined (~mfoolb@user/mfoolb)
[2022-03-27 20:03:30] 8. AOB
[2022-03-27 20:03:50] Swag decisions, but we will postpone that until next week.
[2022-03-27 20:04:08] msvb-web: ok - i will add the item to next week's agenda
[2022-03-27 20:04:13] Do we want to change meeting time to follow summer time?
[2022-03-27 20:04:27] change to 5pm UTC?
[2022-03-27 20:04:47] Would make sense for people in EU, Canada (and US?) at least
[2022-03-27 20:04:59] any objections to changing?
[2022-03-27 20:05:03] Just proposing, I don't mind personally
[2022-03-27 20:05:18] Yes, let's change to 17UTC.
[2022-03-27 20:05:35] ⇐ mfoolb quit (~mfoolb@user/mfoolb): Remote host closed the connection
[2022-03-27 20:05:45] ok. let's do that. we will meet next Sunday at 17 UTC
[2022-03-27 20:06:23] I can't remember anymore why we changed meeting days from Saturday to Sunday.
[2022-03-27 20:06:24] Was it so that the people who do not attend Saturday meetings would begin attending on Sundays?
[2022-03-27 20:06:42] msvb-web: yes. but i think i prefer Sundays anyway
[2022-03-27 20:06:57] so unless someone has an urgent reason to move back to Saturday, let's keep it
[2022-03-27 20:07:06] No reason to change the day I think.
[2022-03-27 20:07:43] if any other things come up during the week, please add an item to the kanban
[2022-03-27 20:07:54] which is here
[2022-03-27 20:07:55] https://cryptpad.disroot.org/kanban/#/2/kanban/edit/dXRhQNnsd3eLZelrDTAyK-eZ/
[2022-03-27 20:08:37] ajs_[m]: HCPP costs about 200 EUR, I think.
[2022-03-27 20:08:41] The entrance price.
[2022-03-27 20:09:26] meeting officially adjourned - but please feel free to chat away if required
[2022-03-27 20:09:39] <ajs_[m]> thanks midipoet
[2022-03-27 20:09:54] thanks all, thank you midipoet
[2022-03-27 20:10:04] <deedledea[m]> thanks everyone
'''