Code & Learn NI NA lead teacher travel fund request: Rich Trott

[hackygolucky]

Travel fund request for Rich Trott

Event: Node Interactive NA
Location: Austin, TX, United States

Code & Learn--Rich will lead and organize event for welcoming folks to contribute to Node.js by walking through setup, supporting session time with mentors, and providing tasks that are beginner-friendly

Stipend request size: $1500
Stipend would cover flight and lodging for the duration of NI NA, which includes the Code & Learn.

I have opened this as part of discussions that occurred after the NI EU Code & Learn where it was realized that this is a really awesome effort that needs solid support and more preparation. I will be assisting with organizing(@hackygolucky) but I believe that by having both @Trott and @addaleax leading this event, we are setting it up for success.

[nebrius]

I'm in favor of this request.

[jasnell]

+1 from me as well.

[rvagg]

+1 but is $1.5k going to be required for someone in the US? I assume we'd just be setting the max here and it may not be required but I wouldn't mind understanding what the costs might look like for someone who is in the country.

[jasnell]

$1.5k seems reasonable for flights + hotel for travel within the U.S. (unfortunately).

[Trott]

My total travel costs will be approximately $1800.

My initial airfare for Node Interactive was $546 but I have to pay $200 to change the flight so I can stay for the last two days when Code & Learn and the Collaborators Summit are happening. (I initially booked my flight before those were announced.)

The hotel rate according to the conference website is $229 a night. I will arrive Monday and depart Friday, so that's four nights for a total of $916. There will be slightly more than 15% taxes and fees on top of that for a total exceeding $1053.

So my travel costs will be approximately $1800.

If the TSC decides that it should only cover the difference between my original plans and the cost of having me stay for Code & Learn and the Collaborators Summit, then the total is approximately $727 ($527 for the 2 additional nights at the hotel and $200 for the flight change).

[jasnell]

I'm +1 for covering the full amount.

[mikeal]

Just a quick point of process:

• The board didn't pass this with a cap, so the TSC can exceed $1,500.
• The board did stipulate that the TSC would own and follow it's own process.
• The current process has a cap of $1,500, so someone should alter that before approving an expense that exceeds that amount.

[Trott]

Hi! Was there resolution on this in the last meeting? Or is this still an open issue?

[addaleax]

The resolution here was that this was passed with a cap of $2,000 for you and $3,000 for me, iirc.

[rvagg]

approved