Next Collaboration Summit - May 4-5 2017, Berlin #39
Comments
|
There have been talks about an event in Japan in April. Without going into to many details regarding that event, as it is not yet confirmed, I do think that it would be interesting to offer a summit (and code and learn) in another part of the world |
|
There are several possible events to be attached on, including jsconfeu in May. |
|
@mcollina Great Suggestion! I'm going to be there but I just hadn't thought of pairing up with that one yet :) |
|
jsconf.eu at EUR 700 for a ticket is outrageously expensive, though. Maybe not a big deal for people with corporate sponsorship but for everyone else it's pretty steep. |
|
@bnoordhuis the summit would be detached from JSConf.eu so people attending the summit wouldn't need a JSConf ticket. The foundation would fit the bill for the venue and catering, we'd just be doing it the same week as JSConf so that people who were already traveling into Berlin for it could easily extend their trip to attend. |
|
jsconf.eu sounds extremely convenient, but then again I am based in Europe and was already planning to attend, so I might be a bit biased |
|
How about doing it in Moscow eventually? |
|
Moscow is a suboptimal choice logistically since most collaborators would need a visa to go there. P.S. Did some calculations. Out of 78 collaborators who have specified their location, 72 would need a visa to Russia, 10 to USA, 9 to Japan and 8 to the Schengen area (assuming they are citizens of the countries they live in, which is wrong in at least one case). |
|
Welcome to my world :) I need to get visa to practically every place except Russia and USA. |
|
Would an exotic country be of good choice? ;) India... Seriously, a code and learn session here would be extremely useful. |
Oh, I'm in! 😀 |
|
If it's in Berlin I probably wouldn't mind paying for the flight as it's pretty close (~$200) and would love to attend. |
|
I would be glad to attend this meeting (given that it would happen in 2017) =). |
|
@ChALkeR no matter where it's held? |
|
Going to make an effort for this meeting as well. Both Japan and Europe sounds like fun. |
|
This shouldn't be a thread about fun places to visit :) We are trying to co-locate with an event that is already drawing a lot of our contributors in order to reduce costs and maximize the number of contributors at the event. From experience, JSConf.eu pulls a lot of people in from all over Europe. While I have thoroughly enjoyed all my trips to Japan for NodeFest, it tends to pull in a local audience more than an international audience. That doesn't mean we can'd do something great in Japan alongside one of their events, but something like Code & Learn is probably more fitting than a Collab Summit :) Being that the last event was in the US I'd definitely like to see the next one located somewhere else to lower the barrier for our international contributors but we need to be strategic in where we put it in order to maximize participants and reduce costs. |
|
@seishun I think that travel+entrance+hotel prices would be the limiting factor for me in some of the cases, as I don't have corporate sponsorship (I don't expect problems with visas for Europe or USA), also I would like to avoid some places (but I don't think that we would have a conference in those). |
|
@mikeal sorry for the poor choice of wording, but I think it was good that you elaborated on rationale for choosing location. My comment was mostly about being able to do both locations. |
|
@jbergstroem I didn't mean for that to be directed at you, the whole thread was going in that direction :) |
|
@ChALkeR the foundation has travel stipends you can apply for. |
|
@mikeal Thanks, I will take that into an account (in fact, I was aware of that, but the reason why I didn't travel to conferences in 2016 was not financial and thus wasn't solvable by travel stipends). The main point of my previous message was that I would try to attend conferences in 2017 (unlike 2016), given that it would be feasable from the financial side (with or without travel stipends). It doesn't have to be in Moscow for that (though I would definitely attend an event in Moscow) =). |
|
For me, not joining is mainly financially driven. If one were to be hosted in Japan, definitely count me in :) |
|
@MylesBorins have there been any news about the event in Japan? Are the talks still ongoing? |
|
To the best of my knowledge, the event in Japan is not happening. We still need to start planning if we want a collaborator summit to happen in May/June, or flying people around is going to be costly. |
|
I hope we can do something in Berlin during JSConf EU. |
|
+1 to trying to arrange something in Berlin |
|
The possibilities are the 4th and 5th or the 8th and 9th of May. |
|
Since I am living in Berlin I am happy to support with organising, logistically or even financially. Just let me know. |
|
Who would be the group of people deciding whether we do this or not? @nodejs/tsc? I’m adding the label but feel free to modify that if I’m mistaken… Also /cc @williamkapke because he probably knows the actual answer to that question |
|
Indeed @hackygolucky! Many people ended up looking at that TV to figure out what was happening & where. It was a fairly low-tech solution, but I think it worked fine. Here's the previous schedule BTW: #38 @Qard, the TSC has a travel fund you (and everyone else!) should ask about. We have the money set aside for this- we should use it! |
|
Depending on what WG's we have represented at the event, it would be excellent to have a structured plenary session with a 20-30 minute presentation and discussion from each WG to update everyone on recent activities, current objectives, etc. Then, of course, open time for each of the WG's to get together. The structured plenary could come at the end of the collaborator summit event so if the WG's want, they could present what was discussed / planned at the summit itself. Rough sketch schedule: Day 1: Morning: Day 2: Morning The WG Sessions would be unconference open schedule type things kind of like what we did in Austin. |
|
Thinking about it further, it would be beneficial during the plenary session to include an update presentation from @mikeal or @hackygolucky about what is happening on the Foundation side of things along with an update on the Community Committee. |
|
@jasnell Cool. Sounds good to me. |
|
@williamkapke Yeah, I used it for Austin. I don't really like asking for foundation money when there's probably plenty of other people more in need or more deserving of that money than I though. It'd also be quite an expensive trip from Vancouver to Berlin! I'd love to be more involved again, but I've just been doing contract work for awhile and it's not awarding me the time and financial ability to be as involved as I'd like in the community. 😔 |
|
How about having a quick plenary at the beginning for all WGs to give a quick intro and mentioned what needs to be worked on (I'm thinking 2 minutes each)? I think this could help people decide which sessions to sit on in the case that they want to be in more than one. Then at the end, we could have the longer plenary to discuss what was accomplished and what the next steps are. |
|
Is it confirmed that the summit will take place at co.up? Trying to find a hotel nearby... |
|
@targos I’d say that’s a reasonable assumption to make. The funds should get approved in tomorrows board meeting, that’s the only thing we’re waiting for. |
|
excellent. I'm going to be there |
|
I can be there pending funding, talking to my work to see if they can cover all or (more likely) some of the cost and will put in a funding request based on that. |
|
Anyone attending interested in discussing some website issues? |
|
I'm going to try and make it. |
|
Funding for the Berlin venue was approved in today's board meeting. |
|
Can someone modify the description to include up-to-date date/time/venue information? I'm trawling the thread, trying to confirm its Thursday/Friday May 4th and 5th. |
williamkapke
changed the title
williamkapke
changed the title
|
Is the venue fixed already? |
|
Don't know... makes it hard to book hotels. |
|
Yes, this will be happening at http://co-up.de/ (google maps). |
|
Thanks @addaleax - I don't have edit rights, do you? could you add that to the issue description? |
|
@sam-github Done. Does anybody here mind if I give the collaborators team write access here? It only seems reasonable to do that… (edit: did that. yell at me if you disagree. :)) |
|
Yes, given that its a collaborators summit, seems like collaborators should have write access. |
|
Is this the planning issue or #41? I'm wondering which is a better place for everyone to be going for further details as we're all helping out. |
|
I’ll just close this out, this thread is simply too long for newcomers to oversee. Let’s move things to #41. |
and others
The days together in Austin, both at the conference and in the Summit afterwards, were IMO great at helping us reach consensus on some issues, review current and recent work, and make some short-term plans; not to mention strengthen our personal relationships! 🍻 Although we communicate informally in many ways, I think it may be good for us to hold "official" Collaboration Summits more than once per year. @nodejs/collaborators what do you think?
When and where might we hold the next Collaboration Summit? Perhaps alongside a conference in the spring or summer?
EDIT:
Confirmed! May 4-5 2017, Berlin
-Wm
Location: http://co-up.de/ (google maps).
/cc @mikeal @nodejs/tsc
The text was updated successfully, but these errors were encountered: