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Planning: Reference price quotes #1625
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More context from Chile (although it is still TBD if they are willing to publish this information) In Chile, they open a separate process (before the actual process is created) that they call Request for Information, that is, they ask potential suppliers in a market, and it is like market research (how to buy, the price is seasonal, would you be willing to offer under X conditions, etc.). Example. In this case, they are disclosing the information about the market consultation as structured data, but the response from the suppliers can vary (see the attached PDF in the last response in the example). The structured information about the responses is the name of the person who submitted an answer, the company name, and a description. The market consultation process and the resulting contracting process are not currently linked (but sometimes, the result is added as a document as part of the contracting process, as in Paraguay, but I couldn't find an example). They may want to start linking the market consultation process and the actual process with their new procurement law. |
Chile sounds more like a typical market consultation – where, as you note, we mostly are only able to model this as documents. |
Note that we will have a "marketEngagementNotice" document type as part of OCDS 1.2 #1453 |
Split from #599
Examples
As an example from Mexico, see the issue description of #599. (Note: the term "request for quotes" should not be used for this concept, because that term is commonly used to mean a type of invitation to bid.)
Paraguay gathers this information via emails to suppliers (before the tender notice), requesting to fill out a form which then is published as a document within the tender. Email text example: "This quote will be used to average the reference price to be used in the tender process, it will not be taken into account as a bid in the tender process, nor does it represent any commitment for your company." Example (see "Antecedentes de Estimación de Costos")
This might also be relevant to Chile.
Model
In terms of modelling, we'll want to align with existing
tender
andbids/details
models where possible. We should also be informed by what information multiple potential publishers can actually release.Paraguay uses the (machine-translated) terms "cost estimation background" and "background for calculating referential prices".
Paraguay has the fields name, identifier (RUC), date issued (submitted), amount, currency, VAT included (see #817).
Noting that in #1522 there was a question (bullet 3) about adding a role for tenderers who participate in and/or submit to market consultations.
Additional context
A reference price can be determined based on multiple sources.
Here's a list of sources from a guide for medical device procurement:
the buyer and not bundled with the price of the device) prices for medical devices are manufacturer quotes and published lists of ex-factory prices. Procurement teams across states, districts, or counties within a country can be called upon to assist in obtaining these manufacturer quotes.
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