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on-concentration.slide
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On Concentration
and why I hate Slack
29 Mar 2019
Ben Cheng
Oursky
bencheng@oursky.com
* Why talk about Time Management
- Bad time management/low producitivty = Stress
- Life advice
* Consider this a "Time Management Trilogy"
- [[https://go-talks.appspot.com/github.com/oursky/slides/inbox-zero.slide][Inbox Zero]]
- [[https://go-talks.appspot.com/github.com/oursky/slides/timelog-and-pomodoro.slide][Timelog and Pomodoro]]
- On Concentration
* How many hours per day you wasted time on...
- Can't concentrate?
- Can't find a documents, browser tabs, etc?
- Late appointment, unprepared meetings?
* Can't concentrate
* How to concentrate better?
- Find your good time, defend it ruthlessly alone, even work remotely
- Find your bad time, schedule meetings, calls, etc
- Use a todo list and calendar so you don't keep think about next thing
- *Find* time for important tasks that need your concentration
.caption Tips 1: you can do it by [[https://go-talks.appspot.com/github.com/oursky/slides/timelog-and-pomodor.slide#4][timelog]] for a few weeks
.caption Tips 2: Apple Watch Infograph Watchfaces always show your next appointment
.caption Tips 3: I recommend [[https://culturedcode.com/things/][Things]], [[https://todoist.com/][Todoist]] for task management
* E.g.
.image on-concentration/cal.jpg 400 _
.caption Red = random tasks. e.g. check Developer Pre-screen interview results
.caption Green = tasks require mental capacity, e.g. review a document
* Why interruption is bad?
- 5 mins interruption, 5 mins recovery; SIX interruptions = ONE hour
.image on-concentration/focus.png 500 _
* Prof. Will Ng: "Trun Push into Pull"
* Reduce frequency of interruptions at all cost
- The magic is turn everything push into pull
- Turn phone calls into emails
- No push notification/Mute your phone/Only allow important numbers.
- Some people unplug from Internet or use tools like [[https://chrome.google.com/webstore/detail/stayfocusd/laankejkbhbdhmipfmgcngdelahlfoji?hl=en][StayFocused]] (browser plugins)
- Check your phone / notifications only when you finished ONE thing (usually 10 - 40 mins)
- All of the above avoid push, what about pull?
* Pull: make yourself comfortable
- Easy to trakc what was read/unread, so no worry of missing a thing
- Allow time to respond
- Easy to reference in future
* How good are these tools for pulling?
- Gmail: Good, inbox zero, snooze; Spam @@
- Mobile Push: Good if you control the privacy carefully
- Discourse: Good if you use the Unread tab
- Quip: So-so, better now but it used to mark all notification as read once you touch it
- Slack: Bad
- Phone: Bad
* Why Slack is bad for pull
- Impossible to know what was read (except Thread) hence easy to miss
- People expect real time respond, constant interruption on Slack / physically
- Can't reference by link (mainly used in Todo for follow up)
- Fragmented discussion compared with emails / discourse messages, impossible to reference neither
* Improve how we use Slack
Turns out a quick search realize many people hate Slack as I do. Buffer has [[https://open.buffer.com/slack-agreements/][the 10 Slack Agreement]] internally which I think we should reference.
Rules on [[https://oursky.quip.com/fSWPAB60FJLZ/How-Ourskyers-Communicate][How Ourskyers Communicate]]
* Slack Agreement at Oursky
Use Slack only for
- Social conversations, interesting links, chit-chat
- Questions / requests that need a urgent response (with @mention)
- Real-time quick discussions
- Share quick praise, love, achievements
Slack should not be used for: (use Github, Discourse, or Basecamp for these)
- High-level discussions
- Making big decisions
- Message that does not require immediate attention
- Assign tasks to others
Other Rules
- Use public channel whenever possible
- Mention the person if it is urgent
- Use Thread whenever possible
- Don't keep checking messages constantly
- Default you should set your notification to “Direct messages, mentions & keywords” only
* Can't find a document
- How many browser tabs you keep opened?
- Keep a reading list, and read when you are walking / waiting (Mobile Browser Tabs/Safari Reading List/Pocket)
- Clutter = Death, Focus on one thing at a time
- Good file system is essential
- Touch each piece of information once (INBOX ZERO)
* Meetings
- Calls during transist / move
- Schedule meeting before lunch / before end of work
- Schedule meeting at your bad time
- e.g. Ben is bad at morning, so my meetings are always scheduled at morning; Group at Mon&Wed.
- For Clients: "I have next meeting..."
* Other Tips: Always ask yourself...
- Have I planned each day and weeks? (you can always change your plan)
- What happens if I choose not to do it?
- 80/20 rule - critical few and the trivial manay
- Break things down into small steps