How to: run your own Huddle and Webinar

How to: run your own Huddle and Webinar

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Introduction

The Digital.gov team wants you to always be prepared to support your Community, even when we are not available. Please find below a simple guide to hosting your own meetings. In addition, make sure to read up on our Event Best Practices to set yourself up for success.

How to: run your own Huddle and Webinar

Step 1: Understand the difference between the two

First things first, what’s the difference between the two? Please find a quick summary below. Want more details? Read up more in our Wiki.

Community Huddles: Some communities hold regular community meetings or “huddles” to improve connections, increase knowledge-sharing, and gather inputs from members. These meetings are on a monthly or quarterly basis with a limited agenda focused on letting the community members discuss their work, challenges, a news topic, or ask questions among the group.

Community Webinars: Digital.gov communities often host Webinars to highlight innovations, case studies, solutions, and resources related to the technologies and innovations that people in government need most. These meetings are also on a monthly or quarterly basis but have a structured agenda, presentation, and goals.

Both Huddles and Webinars are held on online platforms, can be recorded, and valuable content can be posted on Digital.gov.

Please note that any Huddles or Meetings that communities want to turn into Digital.gov resources must follow our Event Process guidelines and GSA TTS Guidance.

Step 2: Decide on your platform

When running your own meeting, you want to reach the most people possible and use an agency approved platform.

For GSA CoP Managers

You have some options including Zoom for Government, Webex and Google Meet. Each will provide you with a platform and a phone number (for those who cannot access the platform). Use Zoom for Government or Webex to reach the most participants.