fix: Refactor active meeting dropdown to get rid of some edge case bugs

[Dschoordsch]

Description

Fixes #9272

Demo

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Testing scenarios

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• Scenario A

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• Scenario B

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Final checklist

• I checked the code review guidelines
• I have added Metrics Representative as reviewer(s) if my PR invovles metrics/data/analytics related changes
• I have performed a self-review of my code, the same way I'd do it for any other team member
• I have tested all cases I listed in the testing scenarios and I haven't found any issues or regressions
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• I added the label Skip Maintainer Review Indicating the PR only requires reviewer review and can be merged right after it's approved if the PR introduces only minor changes, does not contain any architectural changes or does not introduce any new patterns and I think one review is sufficient'
• PR title is human readable and could be used in changelog