SLACK

GOVOPS POLICY MEMO Date Issued: November XX, 2019 Expires: Until Rescinded or Amended

TO: All GovOps Employees SUBJECT: ALPHA SLACK Implementation & Administration Policies & Guidelines ALPHA SLACK Implementation & Administration Policies & Guidelines

Purpose and Intent The purpose of this document is to provide practical, applicable policies and guidelines for the creation, implementation, long-term administration and every day use of SLACK for the Alpha SLACK Tool Administrator. This document is tool specific.

Table of Contents Overview Policies Guidelines

Overview Name of Tool: SLACK Project Tool is being used for: Alpha.CA.gov Tool instance/Workspace Name: cadotgov Tool Owner Name: Justyn Howard Title: Agency/Department: GovOps Email: Phone: Tool Administrator Name: Angie Quirarte, Chad Bratton Title: Project Manager Agency/Department: Email: Phone:

Policies Records’ Retention Requirements Security Privacy Acceptable Use Code of Conduct - per Gov Ops Code of Conduct

Day-to-Day Use Adding New Users Only the Administrator will add new Users Administrator will process and reply to all requests for new Users via the #Admin channel External Collaborators An External Collaborator is defined as: A member of the public who uses a Collaboration Tool Multi-Channel Guests have access to only the channels you specify. They're billed as regular members and can be added to an unlimited number of channels. Single-Channel Guests are free and can only access one channel. For every paid active member in your workspace, you can add up to 5 guests. For example, if you have 10 members, you can invite up to 50 Single-Channel Guests. Removing Users Users shall be removed when they are no longer working on the project or when they leave state service Users shall be removed if they abuse or fail to comply with User Expectations Creating New Channels Channel Naming Protocol Project Specific Channels can be created to minimize distractions in other channels