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2022-12-13 working group meeting #751

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128 changes: 125 additions & 3 deletions TAGCS-Mentoring-WG/2022-meeting-minutes.md
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Expand Up @@ -34,6 +34,131 @@ https://zoom.us/my/cncftagcontributorstrategy?pwd=TnI0WU9Eb2I1RlRWdkl1R0k1WkZXUT
Passcode: 77777

# Upcoming Meetings
## Dec 13, 2022

21:00 UTC (1:00 PM PDT on 2022-11-22; 10:00 AM NZST on 2022-11-23)

### Attendance

* Nate W.
* Jay Tihema
* Riaan Kleinhans
* Josh Berkus
* Victor Lu
*


### Updates/reminders

*

### Agenda
* General Progress report
* Mentoring programs
* 2022 diversity data: https://github.com/cncf/workflow/issues/332 (please reach out to Nate W. if you don't have access to the document).
* Mentoring repo
* Outreachy engagement
* Possible alignment w/ Contributor.io
* Plans for 2023
* Goals
* What are our specific goals around diversity?
* do we want more folks from different places?
* do we want more non-male mentees?
* do we want a wider range of ages represented?
* reach out to LF Research team to participate and help us design
* discuss with LF privacy

### Notes
* Shared location previously, DE&I data has now been collated as well, meaning we can now potentially see patterns in engagement from past years
* Possible split between mechanical and informational content for Repo
* We can help develop Contributor-specific content for the site
* Mentoring stuff under 'Maintainer' or mentoring-specific;
* Where would the most beneficial place to host this; should be intertwined w/ Contributor focus in general
* Maintainers link - joining a program

Mentoring Uptake 2022
* General improvement in participation; unsure of what to attribute this increase to directly
* How to encourage more diversity in applications and selections?
* Specific goals/targets needed - more global reach, non-male mentees, career-changers vs. early students etc.
* Would be beneficial to gauge feedback from the community, LF research team etc.
* Should also be exposed to Mentors; navigate privacy etc. to help determine applicant diversity
General project numbers increasing
* Challenge to increase to 150 mentees in 2023
* Maintainers need to be considered throughout to avoid burnout; support health & wellbeing
Current LFX doesn't filter effectively
* More applications per project might be 'fatal'; grow from projects first to support maintainer evaluations
**What might be other good goals for 2023?**
* website alignment
* increasing diversity
* mentee numbers
* organised effort around CLOtributor including mentor availability - develop a template of what that could look like


---


## Nov 22, 2022

21:00 UTC (1:00 PM PDT on 2022-11-22; 10:00 AM NZST on 2022-11-23)

### Attendance

* Nate W.
* Jay Tihema
* Riaan Kleinhans
* Alexandre N.

### Updates/reminders

* n/a

### Agenda

* LFX Mentoring Term 3: Sept-Nov completing this week
* stipends are getting paid out
* mentee survey sent out (no responses yet)
* TODO:
* Update repo with new statistics/results
* reach out to CNCF marketing (Jesse)
* [GSoC 2023 Timeline](https://developers.google.com/open-source/gsoc/timeline)
* Outreachy
* Looks like OTel will be doing 2 projects (CNCF funding one), starts Jan 2023
* We should contact Outreachy and see if there is an org option for participation
* GSoD - still showing 2022 timeline, but we should keep an eye out for when they start their 2023 program.
* Mentoring Repo review
* [Moved archive info form readme to the archive file #744](https://github.com/cncf/mentoring/pull/744)
* [Next steps for Mentee section #737](https://github.com/cncf/mentoring/issues/737)
* [Next steps for Mentor section #736](https://github.com/cncf/mentoring/issues/736)
* https://hackmd.io/80wBLa5WSx6pTOUGXXleTg - draft mentee section

**Notes**
* GSoC deadlines critical - steps to be taken to meet these.
* **TODO** - Create a calendar for CNCF Mentoring; collect dates for mentoring Programs where timeline can be developed
* Nate may be able to action; will check w/ Amye - CNCF permission needed
* [Public Mentoring Calendar #741
](https://github.com/cncf/mentoring/issues/741)
* **Outreachy update** - Otel will be doing two projects; one is CNCF funded - volunteers from team should contact their team to learn more about the program.
* 'Research Round' needed prior to learn more about programme then reach out to request meeting
* **Repo:**
* Key notes first then look at refactoring ReadMe etc.
* Keep 2022 as a live file, as opposed to an archived file; keep a year's worth of content oepn for access/review
* Add a ticket to create a proper Readme for the front page once all links are finalised
* Archives should rigidly stay as they are to retain integrity of history e.g. program seasons; unless it becomes/is a security risk
* Establish some standard of record of changes to track/monitor analytics e.g. stats etc. for new work incoming.
* e.g. some sub-folders assigned 'per year' under project folders
* May be difficult with each Program running at its own cadence
* Detail to be re-populated in ReadMe (currently empty)
* Repo to be refactored to include new statistics e.g. project numbers
* Repo reorganised to downsize number of folders, key info outlined in ReadMe
* Nate to support with high-level detail
* Can this be used as a documentation framework - part of this purpose is to align with (likely) the Contributor.io website
* Once ready and approved by team we can contact w/ Chris Abrams to assess linking w/ site
* KubeCon Maintainer Track talks should still be available for submissions
* Alexandre to start Contributor Board match-making (C-S initiative); connect people wanting to contrib and build experience towards a system that links projects, maintainers etc. (not Mentoring-specific) - research, feedback etc.


# Past Meetings


## Nov 8, 2022

Expand Down Expand Up @@ -86,9 +211,6 @@ V2 branch and several issues in development.
***


# Past Meetings


## October 25 - at KubeCon (either in person or online)

20:00 UTC (1:00 PM PDT on 2022-10-25; 8:00 AM NZST on 2022-10-26)
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