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Add client reference to all historical invoices #506

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rub1e opened this issue Nov 19, 2018 · 4 comments
Closed
2 tasks done

Add client reference to all historical invoices #506

rub1e opened this issue Nov 19, 2018 · 4 comments
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blocker bug Suspected or confirmed bug (defect) in the code chore a tedious but necessary task often paying technical debt finance priority-1 Highest priority issue. This is costing us money every minute that passes. T1d Time Estimate 1 Day

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@rub1e
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rub1e commented Nov 19, 2018

Per #373 (comment), invoices from before Jan 2018 are missing client references, and therefore don't appear in P&L reports we need to run.

There is no easy solution - just a matter of going into each invoice and adding a client ref line by line.

  • Add client refs to receivable invoices
  • Add client refs to payable invoices
@rub1e rub1e self-assigned this Nov 19, 2018
@rub1e rub1e added bug Suspected or confirmed bug (defect) in the code priority-1 Highest priority issue. This is costing us money every minute that passes. chore a tedious but necessary task often paying technical debt T4h Time Estimate 4 Hours finance labels Nov 19, 2018
@rub1e rub1e added T1d Time Estimate 1 Day and removed T4h Time Estimate 4 Hours labels Nov 20, 2018
@rub1e
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rub1e commented Nov 20, 2018

I might have been a bit optimistic with my half-day estimate... 😕

Honestly, I didn't realise how little work our previous accountants had done - they've reconciled every single transaction without putting a client reference (sometimes any reference at all), even though this info is usually available on the bank feed (that's how you reconcile the payments!)

But the upside of this is that we'll be able to use Xero reports with confidence, and all of our historical finances will be in order. More of a hygiene factor than a #win, but still.

@iteles
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iteles commented Nov 20, 2018

@rub1e Let’s start with just FY17/18 (which were not in the previous accountants’ purview - that should have been done correctly by us from the start)

@rub1e
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rub1e commented Nov 21, 2018

Progress update: FY17/18 now has client references on each transaction. (I'm collecting a list of ones where it wasn't obvious, or I have queries, and I'll check with @iteles at the end of the process)

Cracking on with the rest now.

@rub1e
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rub1e commented Nov 28, 2018

Done.

Unfortunately, as I said there's no helpful process arising from this, because it's totally manual and not relevant going forward (because we've been diligently putting client refs on invoices since the end of 2017)

However I did notice an option to automate reconciliation of items on the bank feed, which will be useful for recurring payments like phone bills, subscriptions etc. - which I'll document if I end up using it.

@rub1e rub1e closed this as completed Nov 28, 2018
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blocker bug Suspected or confirmed bug (defect) in the code chore a tedious but necessary task often paying technical debt finance priority-1 Highest priority issue. This is costing us money every minute that passes. T1d Time Estimate 1 Day
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