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feat: add Event link to Attendance table #7

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Merged
AlexVOiceover merged 1 commit into from
Dec 27, 2025
Merged

feat: add Event link to Attendance table #7

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11 changes: 8 additions & 3 deletions docs/schema.md
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Original file line number Diff line number Diff line change
Expand Up @@ -9,6 +9,7 @@ Schema mapping for Apprentice Pulse. Includes table and field IDs for API integr
```
Apprentices (tbl0HJM700Jmd5Oob) - primary learner record
├── Attendace - Apprentice Pulse (tblkDbhJcuT9TTwFc)
│ └── Event → Events - Apprentice Pulse
├── Weekly learning log (tblL2y5NRjyml8XU8)
├── Progress Reviews (Apprentices) (tblXMWiU6DmrrBAZ7)
├── Support log (tblWINmz4JDtVUucD)
Expand Down Expand Up @@ -53,15 +54,17 @@ Primary learner record for apprenticeship programme.

**Table ID:** `tblkDbhJcuT9TTwFc`

Attendance tracking using a junction table pattern (one record per apprentice per date).
Attendance tracking using a junction table pattern (one record per apprentice per event).

| Field | ID | Type | Purpose |
|-------|-----|------|---------|
| Id | `fldGdpuw6SoHkQbOs` | autoNumber | Record ID |
| Apprentice | `fldOyo3hlj9Ht0rfZ` | multipleRecordLinks | Links to Apprentices |
| Cohort | `fldn53kWDE8GHg2Yy` | multipleLookupValues | Cohort lookup |
| Date | `fldvXHPmoLlEA8EuN` | date | Session date |
| Event | `fldiHd75LYtopwyN9` | multipleRecordLinks | Links to Events |
| Checkin Time | `fldvXHPmoLlEA8EuN` | dateTime | When student checked in |
| Status | `fldew45fDGpgl1aRr` | singleSelect | Attendance status |
| Date Time (from Event) | `fldokfSk68MhJGlm6` | multipleLookupValues | Event date/time lookup |
| FAC Cohort (from Event) | `fldkc9zLJe7NZVAz1` | multipleLookupValues | Cohort lookup from Event |

---

Expand Down Expand Up @@ -216,6 +219,8 @@ Scheduled events/sessions for attendance tracking.
| Date Time | `fld8AkM3EanzZa5QX` | dateTime | Event start date and time |
| Event Type | `fldo7fwAsFhkA1icC` | singleSelect | Regular class, Workshop, Hackathon |
| Survey | `fld9XBHnCWBtZiZah` | url | Optional survey form URL |
| Attendance | `fldcPf53fVfStFZsa` | multipleRecordLinks | Linked attendance records |
| Name - Date | `fld7POykodV0LGsg1` | formula | Display name with date |

---

Expand Down
12 changes: 12 additions & 0 deletions src/lib/airtable/config.ts
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Expand Up @@ -9,6 +9,7 @@ export const TABLES = {
APPRENTICES: 'tbl0HJM700Jmd5Oob',
STAFF: 'tblJjn62ExE1LVjmx',
EVENTS: 'tblkbskw4fuTq0E9p',
ATTENDANCE: 'tblkDbhJcuT9TTwFc',
} as const;

// Fields - Cohorts
Expand Down Expand Up @@ -36,4 +37,15 @@ export const EVENT_FIELDS = {
DATE_TIME: 'fld8AkM3EanzZa5QX', // dateTime (combined date and time)
EVENT_TYPE: 'fldo7fwAsFhkA1icC', // singleSelect (Regular class, Workshop, Hackathon)
SURVEY: 'fld9XBHnCWBtZiZah', // url (optional survey form)
ATTENDANCE: 'fldcPf53fVfStFZsa', // multipleRecordLinks to Attendance (reverse link)
NAME_DATE: 'fld7POykodV0LGsg1', // formula (display name)
} as const;

// Fields - Attendance
export const ATTENDANCE_FIELDS = {
ID: 'fldGdpuw6SoHkQbOs', // autoNumber
APPRENTICE: 'fldOyo3hlj9Ht0rfZ', // multipleRecordLinks to Apprentices
EVENT: 'fldiHd75LYtopwyN9', // multipleRecordLinks to Events
CHECKIN_TIME: 'fldvXHPmoLlEA8EuN', // dateTime
STATUS: 'fldew45fDGpgl1aRr', // singleSelect (Present/Absent/Late)
} as const;