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2017-events: add governance notes from 2017 leadership summit
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| # SIG Governance and Check-in | ||
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| **Identify the following before beginning your session. Do not move forward until these are decided / assigned:** | ||
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| - **Session Topic: SIG Governance and check-in** | ||
| - **Topic Facilitator(s):** brendandburns@ | ||
| - **Note-taker(s) (Collaborating on this doc)**: jbeda@ | ||
| - **Person responsible for converting to Markdown & uploading to Github:** philips@ | ||
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| ### Session Notes | ||
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| - Core discussions about SIG leadership | ||
| - Is the SIG lead role more like an on-call position or a team lead? | ||
| - There are 2 parts of the role: facilitation and management of the owners files | ||
| - authority comes from commits? | ||
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| #### Conclusions | ||
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| #### Key Takeaways / Analysis of Situation | ||
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| Recommendations & Decisions Moving Forward (High-Level) | ||
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| Specific Action Items (& Owners) | ||
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| | **Action Item** | **Owner(s)** | | ||
| | --- | --- | | ||
| | SIG starter kit: Gather constructive feedback from SIGs; Create a summary of that feedback | Bob Wise | | ||
| | How should SIG lead/governance work? Figure out a lot of this stuff. Everyone should share with the steering committee and get that ready for the full committee. | Steering Committee | | ||
| | Schedule SIG lead office hours to coordinate around PRs and getting stuff done. | Jason DuMars | | ||
| | SIG-architecture? | Steering Committee | | ||
| | SIG consolidation? | Steering Committee | | ||
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| #### Purpose | ||
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| - Michelle | ||
| - What is your format? | ||
| - How is it going? | ||
| - Are there things that you are struggling with? | ||
| - Do we need to formalize about forming/running/governing a SIG? | ||
| - Joe | ||
| - How do we pick SIG leads? What type of leadership? What are the responsibilities? Is this the same across the project or per SIG? | ||
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| #### Discussion | ||
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| - Rob: Cross cutting sig concerns? Venn diagram? Common concerns get lost. SIG-cloud is similar. | ||
| - What other types of horizontal/project? | ||
| - Ops, testing, etc. | ||
| - Bob: Would it be useful to draw connection map and formalize communication channels | ||
| - Eric: Staff and line position? Line = line of business. Staff = centralized responsibility. | ||
| - Q: Where would you put SIG-testing? A: staff? Testing guidance for all the SIGs. | ||
| - Technical area (LoB) vs. staff (shared service and expertise) | ||
| - Brendan -- there are technical staff groups vs. non-technical staff groups. Example testing vs. contrib-x. | ||
| - Joe: without some sort of automated mechanism that forces people to communicate it won't happen. Perhaps having the SIGs own code will force discussions at time of PR | ||
| - If we have a forcing function there requires more planning up front. Example is the rush to a release. | ||
| - Scrum of scrums? Have the leads get together and hash over that. | ||
| - Focus on visibility with accountability. | ||
| - Luke: perhaps have sig leads do offline sync ups? Bring in others as necessary. | ||
| - Vish: Sig leads may not know what is going on. | ||
| - Quinton: have identified people in the SIG that owns relationship with specific other SIGs. | ||
| - Bob: Getting better definition of what the sig lead job is would help. | ||
| - Make SIG-PM be made up of SIG-leads | ||
| - Brendan: SIG lead should be a thankless position. Very little power. Should be obligation. Somewhat like an on-call rotation vs. TL. | ||
| - Quinton: Is there a TL position? Who is driving the overall technical direction of an area. Separate from the lead position. | ||
| - Brendan: SIGs own directories. Approvers in those directories are TLs. | ||
| - Bob: current model SIG leads are volunteer thing and so it is optimistic to expect too much. Do we want to have elections. | ||
| - Brendan: worry about gaming with the openstack model wrt elections. | ||
| - Rob: in OpenStack -- SIGs were project groups. The usage of SIG to mean project is confusing. | ||
| - Eric: If people are going to be SIG leads -- too much power for too much responsibility. Should we solve by adding responsibility. | ||
| - Do sig leads have power now? It is mostly influence? | ||
| - **¦¦** Code vs. talk. | ||
| - Bob: You can say "code talks" but getting code in and earning that position can be super frustrating. "Code == influence" just isn't true right now. | ||
| - Adding code is easy. Reviewing code, curating tests, etc. That is the hard thing. | ||
| - What are the expectations to put on a SIG. Keep track of issue response times? | ||
| - Jason: What is the job of SIGs? How do we identify that and make sure it gets done? There isn't that one thing to test against. | ||
| - Leadership follows from this mission. | ||
| - Eric: As a governing board do we care how a sig does it as long as it does it well? I think the answer is we don't care. Doubts around template. | ||
| - Luke: That seems fine -- but we need to share what works and what goes poorly. | ||
| - Brendan: others said cross sig stuff is hard. Also poor communication across dependencies. | ||
| - What is success? Depends on the SIG. Lay out a plan and then accomplish it. | ||
| - SIG have obligations to release and own thing. Example is tests for that thing. Need to define interfaces | ||
| - Michelle: what are the best processes for governing and monitoring a SIG. What are the best processes? | ||
| - Aaron: Qs: Do SIG updates and recording help with communication. | ||
| - Joe: What we discussed through bootstrap is that we should have a starter kit for the SIGs; we don't really have strong opinions on how it actually works in practice though. | ||
| - Dalton: Clear lines of ownership for SIGs would be appreciated. Would welcome more guidance. SIG on-prem struggles with what they are responsible for today | ||
| - Challenge for horizontal SIGs include membership (especially technical) and influence. | ||
| - Brendan: focus on fewer larger SIGs. Not enough people with smaller SIGs. Consolidation may make things more efficient. | ||
| - Aaron: SIG updates at community seem to help tell what the SIGs are focusing on but it doesn't help on a week to week or release wide process. | ||
| - Does SIG-PM coordinate a snapshot of what is going on. But it isn't enough communication. | ||
| - Ihor: Almost meeting have reports from SIGs. | ||
| - How do we push people to write code in the right direction. What tools do we have to guide things. | ||
| - Hope from the steering committee is that if SIGs aren't doing something they should be doing there is an escalation. Example is SIG-testing is empowered to stop queue until things change. | ||
| - Joe: Eng reviews/SIG-architecture | ||
| - Advise to who and where to get sign off. | ||
| - Bob: alleviate frustrations that we had | ||
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| Lots of discussions on how to drive communication and when things get escalated. Help SIGs coordinate between themselves. | ||
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| Up to steering committee to help define what the requirements are on a SIG. Still unsure what that'll look like. | ||
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| Jason: rename SIG-lead to SIG-facilitator | ||
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| Good Practices | ||
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| Kind of like a starter kit for SIGs? Needed and recommended? | ||
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| - Notes and videos help | ||
| - Focusing bi-weekly for PRs vs. design discussion. |