Clearing and Forwarding Module Features

Master Data Management

• Airline & Airplane Records:
  • Airline Management: Maintain a detailed database of all airlines involved in your operations, including their contact information, flight schedules, and associated routes.
  • Airplane Records: Track individual aeroplanes, including model types, capacities, registration numbers, and maintenance schedules, ensuring seamless coordination for air cargo operations.
• Cargo Document Types:
  • Custom Document Types: Configure and store various cargo document types tailored to your business needs, such as Bill of Lading, Airway Bill, and Freight Invoice, enabling quick and accurate documentation processes.
• Clearing Agent Profiles:
  • Agent Directory: Keep comprehensive records of all clearing agents, including their licences, contact details, service areas, and performance metrics, to ensure the selection of the most suitable agents for each shipment.
• Clearing Charges & Documents:
  • Charges Configuration: Define and manage all types of clearing charges, including customs duties, port fees, and handling charges, ensuring accurate cost calculation and transparency.
  • Document Templates: Create and customise various document templates, such as clearance certificates, ensuring consistency and compliance with regulatory requirements.
• Risk Management:
  • Risk Identification: Identify potential risks associated with shipments, such as cargo damage, delays, and compliance issues.
  • Risk Assessment Tools: Implement tools to assess and quantify risks, enabling proactive mitigation strategies and reducing the likelihood of disruptions.
• Shipment Vessel & Shipper Details:
  • Vessel Records: Maintain detailed records of all shipment vessels, including their capacities, routes, and schedules, facilitating efficient sea freight management.
  • Shipper & Shipping Line Management: Keep comprehensive information on shippers and shipping lines, including their contact details, service terms, and historical performance, ensuring reliable partnerships and smooth operations.

System Settings Configuration

• Currency & Country Settings:
  • Global Currency Setup: Configure multiple currencies to handle international transactions seamlessly, including exchange rates and conversion tools.
  • Country-Specific Settings: Set up country-specific information, such as tax regulations, trade agreements, and customs requirements, ensuring compliance with local laws and facilitating international trade.
• Customer & Clearing File Management:
  • Customer Profiles: Store and manage detailed customer information, including their shipping preferences, payment terms, and transaction history, enabling personalised service and efficient operations.
  • Clearing File Management: Organise and manage clearing files, ensuring all necessary documentation is readily available for customs clearance and other regulatory processes.
• Sales Invoice & Document Types:
  • Invoice Customization: Configure sales invoices to reflect your business branding, tax requirements, and payment terms, ensuring clarity and professionalism in all financial transactions.
  • Document Type Configuration: Define and manage various document types used in your operations, such as shipping manifests, delivery notes, and inspection reports, ensuring all necessary documentation is accurately generated and easily accessible.
• Employee & Company Setup:
  • Employee Management: Set up and manage employee records, including roles, responsibilities, and access levels, ensuring that each team member has the necessary tools and permissions to perform their duties.
  • Company Information: Centralise your company’s operational details, including legal information, branches, and departments, facilitating streamlined management and reporting.
• Customs & Port Clearance:
  • Customs Clearance Settings: Configure customs clearance processes, including documentation requirements, duty calculations, and compliance checks, ensuring smooth and efficient clearance of goods.
  • Port Clearance Configuration: Set up port clearance settings to manage the logistics and documentation required for shipping goods through various ports, reducing delays and enhancing operational efficiency.
• Physical Verification & Risk Assessment:
  • Verification Procedures: Implement and manage physical verification processes, including booking, inspection, and reporting, ensuring that all shipments meet regulatory and quality standards.
  • Comprehensive Risk Assessment: Use the system to assess and mitigate risks related to physical verification, including potential delays, discrepancies, and compliance issues.

Training & Support

• Comprehensive User Training:
  • Clearing File Management Training: Detailed training sessions on how to effectively manage clearing files, ensuring that all necessary documentation is properly handled and stored.
  • Customs Clearance Training: Step-by-step training on customs clearance processes, including document submission, compliance checks, and duty calculations, ensuring a smooth and efficient clearance process.
  • Physical Verification & Booking Training: Training on how to manage physical verification and booking processes, including scheduling inspections, managing discrepancies, and generating reports.
  • Port Clearance Training: Guidance on the port clearance process, including documentation, coordination with port authorities, and handling unexpected challenges.
  • Shipment & TRA Clearance Training: Training on the clearance process for shipments and Tanzania Revenue Authority (TRA) requirements, ensuring compliance with local regulations and minimising delays.

This feature list provides a comprehensive overview of the key functionalities offered by the Clearing and Forwarding Module, highlighting the robust capabilities that will enhance your operational efficiency and compliance.