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Managing Editor Handover

Anisa Hawes edited this page Jan 3, 2024 · 17 revisions

Notes on: responsibilities, recruitment, onboarding, and handover for Managing Editors


Each of our journals benefits from the leadership of a Managing Editor. The Managing Editor is a first point of contact for prospective authors and collaborators, and a source of guidance and support for their editorial team.

Key details:

Salary: Voluntary
Hours: ~0.5 days per fortnight
Place: Remote home-working
Time: ideally no less than 2 years, including ~6 months handover

Responsibilities:

  • Receiving lesson proposals, coordinating feedback, directing selection
  • Overseeing the editorial process: from submission, through peer-review to publication
  • Facilitating and supporting the work of editorial team
  • Championing the project's community values of openness, inclusivity and achievement through collaboration

Recruitment (internal):

  • It is advised that ~6 months before a Managing Editor's active term ends, they email their team to seek expressions of interest in becoming Assistant Managing Editor and later Managing Editor
  • If there is one person interested/available:
    • Seek agreement from the team to elect that person for the role
  • If there are two (or more) people interested/available:
    • Devise a system for voting within the team to elect one person for the role
  • If there is no-one interested/available:
    • Set the process for an external call for applications into motion

Recruitment (external):

  • We publish vacancies on our website [/en/vacancies, /es/vacantes, /fr/postes-vacants, /pt/vagas] in the language appropriate to the vacant position.
  • A recent Call for applications: Editors which can be used as a template is available here
  • A recent Call for applications: Managing Editors which can be used as a template is available here
  • We publicise vacancies using our social media channels (Twitter: @ProgHist and Mastodon: @proghist@hcommons.social).
  • We encourage the editorial team to work together to receive, process and evaluate applications then organise interviews.
  • Decisions about who to appoint should be made in consultation with the whole team, and in alignment with our commitments to accessibility and diversity.
  • We ask Managing Editors to join us for no less than 2 years. A timeframe of 2-3 years is ideal, as it can include a handover period of ~6 months beyond the initial 2-year commitment.

Onboarding:

  • A recent Onboarding Issue which can be used as a template is available here.

Handover:

Our key objectives in the handover phase is to support continuity of practice, and to create space for the transfer of knowledge.

  • Share the team email credentials: so incoming Managing Editors can review the dialogue/discussions that are ongoing and begin to participate
  • Organise 1-to-1 training with our Publishing Assistant
  • Invite incoming Managing Editors to shadow key workflows
  • Outgoing Managing Editors should try to complete tasks and close or re-assign the Issues they are responsible for

Sabbatical:

  • Outgoing Managing Editors are encouraged to take a 3-month sabbatical from the project following their active term.

Off-boarding:

  • Outgoing Managing Editors can choose whether or not to remain on the team as an editor
  • If they choose to step down entirely, a recent Off-boarding Issue which can be used as a template is available here.

Administration

Upon handover, our Publishing Assistant will support the incoming Managing Editor to complete the following administrational tasks:

  1. Update the field team_roles: in ph_authors.yml as follows:
  team_roles:
    - managing
  1. Update the name provided on the appropriate line of the field managing_editor: in snippets.yml as follows:
managing_editor:
  en: Forename Surname
  es: Forename Surname
  fr: Forename Surname
  pt: Forename Surname
  1. Update the name provided on our Lesson Query forms:
  1. Update the Managing Editor's name across our Wikipedia entries:

Contacts

The following people have acted as Managing Editor in the past and may be consulted for advice:

English:

  • Adam Crymble (2012-2015)
  • Ian Milligan (2015-2016)
  • Jeri Wieringa (2016-2017)
  • Jessica Parr (2017-2018)
  • Anandi Silva Knuppel (2018-2019)
  • Sarah Melton (2019-2022)
  • Alex Wermer-Colan (2022-Present)

Spanish:

  • Antonio Rojas (2017-2018)
  • Maria José Afanador-Llach (2018-2019)
  • Riva Quiroga (2019-2023)
  • Jennifer Isasi (2023-Present)

French

  • Sofia Papastamkou (2018-2022)
  • Marie Flesh (2022-Present)

Portuguese

  • Daniel Alves (2021-2024)
  • Eric Brasil (2024-Present)

Current Managing Editors' contact information is available on the Project Team pages across EN, ES, FR and PT.

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