fix(polling): fixed gmail and outlook polling to respect disabled status

[waleedlatif1]

Summary

• fixed gmail and outlook polling to respect disabled status

Type of Change

• Bug fix

Testing

Tested manually

Checklist

• Code follows project style guidelines
• Self-reviewed my changes
• Tests added/updated and passing
• No new warnings introduced
• I confirm that I have read and agree to the terms outlined in the Contributor License Agreement (CLA)

[vercel]

The latest updates on your projects. Learn more about Vercel for GitHub.

1 Skipped Deployment

Project	Deployment	Preview	Comments	Updated (UTC)
docs	Skipped			Dec 4, 2025 7:19pm

[greptile-apps]

Greptile Overview

Greptile Summary

Fixed Gmail and Outlook polling services to respect workflow deployment status by adding an inner join with the workflow table and checking workflow.isDeployed = true in addition to webhook.isActive = true.

• Added workflow import to both polling service files
• Modified database queries to join webhook with workflow table using webhook.workflowId = workflow.id
• Added workflow.isDeployed = true condition to webhook filtering logic
• Removed unused pollingInterval field from config interfaces
• Cleaned up excessive code comments for better readability
• Improved error handling by throwing errors instead of silently returning empty results in fetch functions

Confidence Score: 5/5

• This PR is safe to merge with no risk
• The changes are straightforward and logically correct. The fix properly addresses the issue by adding the workflow deployment check, which prevents polling inactive/undeployed workflows. The implementation is consistent across both Gmail and Outlook services, and the additional cleanup (removing unused fields and comments) improves code quality without affecting functionality.
• No files require special attention

Important Files Changed

File Analysis

Filename	Score	Overview
apps/sim/lib/webhooks/gmail-polling-service.ts	5/5	Added inner join with workflow table to check isDeployed status, ensuring webhooks are only polled when both webhook is active and workflow is deployed. Also cleaned up comments and removed unused pollingInterval config field.
apps/sim/lib/webhooks/outlook-polling-service.ts	5/5	Added inner join with workflow table to check isDeployed status, ensuring webhooks are only polled when both webhook is active and workflow is deployed. Also cleaned up comments and removed unused pollingInterval config field.

Sequence Diagram

sequenceDiagram
    participant PS as Polling Service
    participant DB as Database
    participant WF as Workflow Table
    participant WH as Webhook Table
    participant API as Email API (Gmail/Outlook)
    participant TRG as Webhook Trigger

    PS->>DB: Query active webhooks
    DB->>WH: SELECT webhook
    DB->>WF: INNER JOIN workflow
    Note over DB,WF: Filter: webhook.isActive = true<br/>AND workflow.isDeployed = true
    DB-->>PS: Return active webhooks for deployed workflows
    
    alt No active webhooks found
        PS-->>PS: Log and exit
    else Active webhooks found
        loop For each webhook (with concurrency limit)
            PS->>DB: Get credential/userId from providerConfig
            PS->>DB: Fetch access token
            DB-->>PS: Return access token
            
            PS->>API: Fetch new emails (with filters)
            API-->>PS: Return emails
            
            alt No new emails
                PS->>DB: Update lastCheckedTimestamp
                PS->>DB: Mark webhook success (reset failedCount)
            else Emails found
                loop For each email
                    PS->>TRG: POST /api/webhooks/trigger/{path}
                    TRG-->>PS: Response
                end
                
                PS->>DB: Update lastCheckedTimestamp
                
                alt All emails failed
                    PS->>DB: Increment failedCount
                    Note over PS,DB: Auto-disable webhook<br/>if failedCount >= 10
                else Some/all succeeded
                    PS->>DB: Reset failedCount to 0
                end
            end
        end
    end

Loading

[greptile-apps]

_{2 files reviewed, no comments}

_{Edit Code Review Agent Settings | Greptile}