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Update CoCo transition checklist on transferring Gsuite ownership #506

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Update CoCo transition checklist on transferring Gsuite ownership #506

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a59df9c
Add instructions on adding Gsuite owners/astropy.org accounts
dhomeier Nov 11, 2025
2a4f4df
Add address for NF tickets; fix formatting
dhomeier Nov 15, 2025
1d12a4c
Reorganise ownership transition tasks
dhomeier Nov 21, 2025
e52f9c3
Add note about Password admin invitation
kelle Nov 21, 2025
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9 changes: 8 additions & 1 deletion policies/coco-transition-checklist.md
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Expand Up @@ -11,20 +11,27 @@ as needed.
- Organization-wide ownership
- Team: [coordinators](https://github.com/orgs/astropy/teams/coordinators)
- [ ] Passwords access
- Should be invited by a current Password admin
- [ ] Coordinators mailing list(s)
- Privacy policy regarding Coordinators email list
- Add to coordinators Google group
- [ ] Slack: Make new Coordinators channel and invite new CoCo
- [ ] Update CoCo Operating Policies with current CoCo membership
- Example: [astropy-project#323](https://github.com/astropy/astropy-project/pull/323)
- [ ] Project mailing list(s); Add as owners of the
- [ ] Project mailing lists; Add as owners of the
- astropy-core-maintainers Google group
- astropy-dev Google group
- [ ] Add to the Astropy Gsuite group
- Check if (after the transition) at least 2 current CoCo members have astropy.org accounts;
if necessary, add incoming member(s) (not to be used for email!)
- Open ticket with NumFOCUS to add those accounts as required:
send email to help@numfocus.org
- [ ] Update NumFocus on change of leadership; send them the new names

### For outgoing CoCo member(s), remove from:

- [ ] Google Shared Drive
- [ ] Astropy Gsuite group
- [ ] GitHub permissions (org owner, coordinators team)
- [ ] Passwords access
- [ ] coordinators Google group
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