2021 FOLA Team Meeting Agenda

[gigicobos]

Overview

This issue tracks the agenda for the product management community of practice and weekly roll calls for projects.

For meeting agendas before June 2021, please check the 2021 [FOLA] Team Meeting Agenda document.

Weekly Agenda

Thursday 01/20/22
Thursday 01/13/22
Thursday 12/30/21
Thursday 12/23/21
Thursday 12/09/21
Thursday 12/02/21
Thursday 11/22/21
Thursday 11/18/21
Thursday 11/11/21
Thursday 11/04/21
Thursday 10/28/21
Thursday 10/21/21
Thursday 10/14/21
Thursday 10/07/21
Thursday 09/30/21
Thursday 09/23/21
Thursday 09/16/21
Thursday 09/02/21
Thursday 08/26/21
Thursday 08/19/21
Thursday 08/12/21
Thursday 08/05/21
Thursday 06/24/21
Thursday 06/17/21
Thursday 06/10/21
Thursday 06/03/21

[gigicobos]

Thursday 06/03/21

1. Admin

• Check in at VRMS.io
• Add yourself to our team roster
• New joiners/Departures
• Reminder: Tracking outreach
• Google Drive

2. Weekly Round-Robin/Check-in - Weekly Q - Favorite Apple product?

3. Current issues

• Progress on new and In progress tickets

[gigicobos]

Thursday 06/10/21

1. Admin

• Check in at VRMS.io
• Add yourself to our team roster
• New joiners/Departures
• Reminder: Tracking outreach
• Google Drive

2. Weekly Round-Robin/Check-in - Weekly Q - Favorite animal?

3. Current issues

• Progress on new and In progress tickets
• Persona Update

4. Roadmap

• Agenda
• Action Planning

[gigicobos]

Thursday 06/17/21

1. Admin

• Check in at VRMS.io
• Add yourself to our team roster
• New joiners/Departures
• Reminder: Tracking outreach
• Google Drive
• New press mention - California.com

2. Weekly Round-Robin/Check-in - Weekly Q -x A surprising hidden talent? - postponed for time

3. Current issues

• Progress on new and In progress tickets

4. Roadmap

• Project prioritization exercise (Bryan) part 1/2

[gigicobos]

Thursday 06/24/21

1. Admin

• Check in at VRMS.io
• Add yourself to our team roster
• New joiners/Departures
• Reminder: Tracking outreach
• Google Drive
• New press mention - California.com

2. Weekly Round-Robin/Check-in - Weekly Q -? A surprising hidden talent?

3. Current issues

• Progress on new and In progress tickets
• Review backgrounds for landing page

4. Roadmap

• Project prioritization exercise (Bryan) part 2/2 - public-facing site

[gigicobos]

Thursday 08/05/21

1. Admin

• Check in at VRMS.io
• Add yourself to our team roster
• New joiners/Departures

2. Weekly Round-Robin/Check-in - Weekly Q -? A surprising hidden talent?

3. Current issues

• Progress on new and In progress tickets
• Review backgrounds for landing page
• Google Drive Organization

4. Roadmap

• Discuss milestones and prioritization

[gigicobos]

Thursday 08/12/21

1. Weekly Round-Robin/Check-in - Weekly Q: As a child, what did you want to be when you grew up?

2. Last week updates

• Changes on the board

3. Current issues

• Review: check issues that need to be reviewed with the team.

4. Project

• Board Maintenance: next steps on "Missing: Estimate" issues.
• Prioritizing issues: by Feature or WIP?
• Next steps on issues with labels: "WIP" and "Review".
• Discuss if we need to recruit new team members.

[gigicobos]

Recap: Thursday 08/12/21

• We'll prioritize issues by features: Volunteers, Organizations and Admin.
• We're looking for new members on UX design (with experience on B2B app and customer service) and also a Usability / Research person to audit our website.

[fancyham]

Thursday 08/19/21

Accelerated meeting due to broken zoom link — had to use a different zoom link with a 30 minute time limit.

• Quick catch up on in-progress issues
• Moved landing page background issue back to QA column — should probably have someone test items to confirm issue is solved.
• Gave Alice, a new UX volunteer, a quick tour of the kanban board, figma file, introduced her to a few possible starter issues. Gillian from same cohort may join next week.

Update:
_Clarified that ideally, we do QA before pushing things live that involves fresh eyes — someone outside the design and engineering team — perhaps a product manager?

Longer term: perhaps a real QA testing process (different devices, accessibility checklist, robust and secure, etc.) if we have QA resources._

[sameergautam]

Thursday 08/26/21

• Ice-breaker: What would you do if you found that your account was annonimously credited by $100,000? Funny answers only 😁
• What to do with the items in QA lane? What is it that we need to do to move them to Done?
• We do have 2 UX research issues/tasks high in priority in the Prioritized Backlog lane. Should we expedite on them? How?
• How do we know which of the bug should be prioritized against the feature issues? For eg. Issue Bug: Data Entry User can get acess to Admin Dashboard #769 seems serious but is low in priority. Can we have some sort of risk measure associated with the bug or can we together set priority for the bug against the features?

[gigicobos]

Recap Thursday 08/26/21

1. Q&A: PM's will double check issues in Q&A. Not too structured, we'll make sure the feature is working in different devices and systems. (Action, Device, System)
2. Recruiting: P1 a UX Designer, P2 a UX Researcher. All levels welcome.
3. Prioritizing Backlog:

• Read the PDF with answers from Jordan
• Create a document with issues / features we're trying to implement
• Schedule a meeting with Jordan to reprioritize.

4. Claiming Organization: For issue Allow Users to "Claim" a Pantry or Meal Program #906 , review first issues Implement Page for Admin to View Suggestions #679 , Design a self-service system for pantries to verify/update their own info #996 , Map Process to View Suggestions on Admin Dashboard #935 , Design Page for View Suggestions  #936

Updates:
How do we know which of the bug should be prioritized against the feature issues? For eg. Issue Bug: Data Entry User can get access to Admin Dashboard #769 seems serious but is low in priority. Can we have some sort of risk measure associated with the bug or can we together set priority for the bug against the features?
Read Food Oasis LA Website Idea Submit.pdf

[gigicobos]

Thursday 09/02/21

1. Review In Progress issues and changes on the board.
2. Prioritizing Backlog:

• Review document with issues / features for Volunteers to meet with Jordan.
• Talk about the next features we could prioritize.

3. Next Week: what issues we want to work on.

[gigicobos]

Thursday 09/16/21

1. Changes in the team.
2. Review In Progress issues, changes on the board, blockers.
3. Meetings: Jordan, Greg.
4. Issues for next week.

[gigicobos]

Thursday 09/23/21

1. Introduction to new members
2. Review In Progress issues, changes on the board.
3. Issues for next week

[gigicobos]

Thursday 09/30/21

1. Review In Progress issues, changes on the board.
2. Discussion: Roadmap documents
3. Meeting Greg Bloom

[gigicobos]

Thursday 10/07/21

1. Volunteers: follow up with Jordan
2. Marketing: next steps for video and restarting social media
3. 2021 Q4: Roadmap & Project Advisory Board
4. In Progress, changes on board
5. Introduction to new PM

[gigicobos]

Thursday 10/14/21

1. Check-in: news, updates from last week.
2. In-Progress: review changes on the board
3. Roadmap:

• Intro: where we are and where do we want to go?
• Review: Project Prioritization chart and current issues on board.
• Discussions: go over projects that need a discussion and what new members we will need to recruit.
• Next Steps: Proposed next steps to build roadmap and timeline.

[gigicobos]

Thursday 10/21/21

1. Check-in: updates from last week
2. Roadmap: Ask about the background of Outreach doc and the NC
3. Introducing Lissa Aguilar and the mapping she is preparing for Hack for LA's project relationships
4. Next steps: what to prepare for the next meeting.

[gigicobos]

Thursday 10/28/21

1. Check-in: updates from last week.
2. Discuss about the marketing video for Food Oasis: timeline and participants.
3. Meeting with Lissa Aguilar.
4. In-progress and Q&A: review issue 923, 996.
5. Volunteer Roadmap: Data Entry Volunteer feedback and board changes.

[Benbaillou]

Thursday 11/4/21

1. Introducing Fola's team members with UX researchers interested in joining
2. Quick overview of the UX/research issues (Food Seekers Interviews  #964, Organizations Interviews #963, UX Interviews for volunteer dashboard #903)
3. Check-in: updates from last week
4. In-progress and Q&A: quick overview of issues
5. Specific focus on:
6. Check-out: "Pick one issue" or "what I will focus on next week is..."

[gigicobos]

Thursday 11/11/21

1. Intros: Gigi Patel, UX Researcher.
2. Check-in: meetings or updates from the last week.
3. In-Progress: Issues that need feedback and changes in the board.
4. Roadmap: Goals and Objectives breakdown.
5. Check-out: Issues and goals for next week.

[Benbaillou]

Thursday 11/18/21

1. Check-in: meetings or updates from the last week.
2. In-Progress: Issues that need feedback and changes in the board.
3. Weekly Meeting w/c Thanksgiving - confirm the date and slot
4. Check-out: Issues and goals for next week

[Benbaillou]

Monday 11/22/21

Priorities ​

• 1.Weekly meeting time change: Ben's suggestion to reschedule the weekly meeting to a time that works for all team members (see picture below - do not mind the dates)

• Suggestion 1: Meeting on Thursdays at 2 PM Pacific Time (preferred)

• Suggestion ​2​: Meeting on Thursdays at ​3​ PM Pacific Time

• Suggestion 3: Alternate every week between current meeting slot (6 PM Pacific Time) and Suggestion 1

2. UX onboarding:

• Meeting to be scheduled with UX R + Leads + PMs to prepare onboarding and first research works

• Team's question files to be created

• 3. Goals: Last PM updates of the roadmap goals this week => decide a process for a last revision by Leads

4. Issues

• Suggestion: Feedback on issue Fix broken time entry for Business Hours on Organization Edit page #1104
• - Suggestion: improvement follow-up on Ning's issue Show distances from location searched (not just center of map) #926
• - Suggestion: embedding issue for FOLA website on Hack for LA regarding small screens stacking (eg: iphone 6)

​Want to discuss​

• 1. NEW - weekly meeting follow up Post
• 2. Gigi's and Ben's work split
• 3. 3. New PM recruitment

[gigicobos]

Thursday 12/02/21

1. Check-in: Share anything new you've learned or news you've heard/read about food insecurity in the last week. (Voluntary)
2. Discussion: approval of new PM job description (posted on slack).
3. In-Progress: Issues that need feedback or comments from the team.
4. Check-out: Issues and goals for next week.

[ExperimentsInHonesty]

please post the pm volunteer opportunity here https://github.com/hackforla/product-management/projects/8#column-12752036
the Food Waste Working Group is a great place to network in the food recovery space. The meeting time is 2pm pst. Here is the link https://www.goodfoodla.org/food-waste

[Benbaillou]

Thursday 12/02/21

• Ice breaker: What is your favourite movie?
• House Keeping: Christmas and New Year eve Meetings => confirm everyone’s availability => poll to be done

Research

• Overview of the heuristic evaluation and schedule a walk-through of them
• Quick brainstorm exercise on the questions we want to target for the research

Issues

• Display Walk-Ins Accepted and Business Hours Notes to Food Seekers #1068 (Display Walk-Ins Accepted and Business Hours Notes to Food Seekers)
• Embedded Footer wording and discuss short and long-term requirements (Bryan) Design footer of embedded map Design footer of embedded map #1130 Design footer of embedded map #1130

Bug issues created

• Bug: stacking in the tab list - map page Bug: stacking in the tab organization list-map view #1116
• Bug - 'open' and 'Closing in x mins' tags are linked to device time setting rather than Los Angeles time zone Bug - 'open' and 'Closing in x mins' tags are linked to device time setting rather than Los Angeles time zone #1132

Gigi C.

• won’t be able to attend for the next 2 weeks meetings
• will have fixed mockups for review this Saturday and I will tag the team for comments.

[gigicobos]

Thursday 12/23/21

1. Check-in: changes from last week.
2. Heuristic Evaluation: presentation by Gigi and Jieun.
3. Future research and FOLA questions brainstorm.
4. Check-out: next week's schedule and review of issues to work on.

[gigicobos]

Thursday 12/30/31

1. Check-in: changes from last week.
2. Heuristic Evaluation: analysis to move suggestions to board. Document: Heuristic Evaluation to Features
3. Check-out: next week's schedule, issues to work on.

[Benbaillou]

Thursday 01/13/22

• Ice breaker: What sport do you practice on a regular basis?
• House Keeping: Gigi C’s poll on Thursday meeting time change
• Other updates

New Items

• All: feedback on the preparation of the score card exercices - Volunteer Dashboard
• Gigi C & Ben: Meeting with Jordan Smith
• Gigi P: Consolidation: Links (e.g. figma), files, prior suggestions (e.g., Hide FoodOasis logo bar when mobile user scrolls up and lock filer bar to top  #756) relevant to card sorting activity
• Ben: Heuristic Evaluation Analysis V2 - Food Seekers Side
• Ben: Set up a meeting to define metrics / success of new features to be released
• Others

General Notes

• Heuristic Evaluation Analysis - Food Seekers: we discussed several questions raised by the researcher that we will turn into issues.
• We agreed that no issue created prior to the heuristic evaluation will impact the latter

Task Items

• Ben: Heuristic Evaluation Analysis V2 => create the 3 issues discussed during the meeting + edit categories
• Ben: Draft an email for Bonnie to meet Point of Contact at LA Work
• Ben: Set up a meeting to define metrics / success of new features to be released
• Jieun: To record her screen for issue nb 1 in - Tab: Food Seekers - File: Heuristic Evaluation

Items for next meeting

• Heuristic Evaluation Analysis V2 - Food Seekers Side - targeting to discuss 3 issues max
• Present issue for Volunteer dashboard: an automatic classification of the issues per date of revision

[Benbaillou]

Thursday 01/13/22

• Ice breaker: What recipes/ ingredients do you hate the most?
• Quick introduction: Seiko meets Fola's team
• Team updates

New Items

• Gigi P: Food Oasis email address - Old and New
• Others Items?
• Ben: Heuristic Evaluation - Food Seekers | Part II
• if time
  • Automation of (org) status change - Admin Panel #1150
  • Record history of user logins to a table in the database #834
  • Can we track what is typed in the search bar of the website?

General Notes

[gigicobos]

Thursday 01/27/22

1) Housekeeping

• Introduction of the team
• Questions for Bonnie: Figjam trial access, research recording's permissions

2) Team Progress
a. Organizationedit Form #320 :

• Research Design Card Sorting exercise for the redesign of the Organization Edit Form #1143
• Recruiting
• Tooltip design Redesign tooltip for Organization Edit Form #1148 : (Any other parts of the form we should redesign? Possible to link to Add history for verification notes and for organization edits #1139)

b. Verification Notes and Status Log
#1148
#1139

c. Mock-up overview

• Design a self-service system for pantries to verify/update their own info #996
• Redesign the Suggestions Administration board and modals #1131 (Jordan)
• Automation of (org) status change - Admin Panel #1150 (Jordan)
• Record history of user logins to a table in the database #834 (Jordan)

d. Heuristic Design Analysis / Food Seeker side next steps

3) Next Week

• Placeholder meetings: Design and research
• Onboarding and the issues to start working on for Shweta and Seiko (Aligned to progress)

4) Other

• Meetings and milestones

[gigicobos]

Hi @Benbaillou ,
I think we can close this issue if that is ok with you and create a new one for 2022.
Please find below the priority action items for the next meeting:

• Send meeting poll for [Placeholder] FOLA Design Weekly Meeting
• Send meeting poll for [Placeholder] FOLA Research Weekly Meeting
• Create onboarding issue for Shweta
• Create onboarding issue for Seiko

[Benbaillou]

Sure ! Good idea. I'll do it

…

On Tue, 1 Feb 2022 at 05:43, gigi ***@***.***> wrote: Hi @Benbaillou <https://github.com/Benbaillou> , I think we can close this issue if that is ok with you and create a new one for 2022. — Reply to this email directly, view it on GitHub <#1014 (comment)>, or unsubscribe <https://github.com/notifications/unsubscribe-auth/AV2V5DT6UHKWYECAED2HFWTUY5QGRANCNFSM5BHAR7QA> . You are receiving this because you were mentioned.Message ID: ***@***.***>

-- Benjamin Baillou +44 7983 575253

[fancyham]

• We went over a couple issues
• Agreed to ask Jordan for volunteers for the card sort exercise (Design Card Sorting exercise for the redesign of the Organization Edit Form #1143)
• Talked about how to add issues, and finally,
• Added a new issue for the filter button colors (which was mentioned in the Heuristic Evaluation) which Seiko picked up. Improve Pantry and Meal programs filter buttons #1173)

[ExperimentsInHonesty]

Please add this to this week's agenda and get it done during the meeting

• Taking a picture of the team CTA Instructions