FOLA: Leads/PM Agenda #2227

MuthamilselvanG · 2024-09-25T01:11:23Z

Overview

This issue tracks the agenda for our weekly meetings

Issue Template

## [ Date ]  Meeting Agenda

### Prework to prep for meeting
- [ ] #

### Recurring items: Happens on the Thursday meeting
 - [ ] review any issues that are in the [new issue approval column](https://github.com/orgs/hackforla/projects/59/views/1)
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each Team member
       - [ ] [Robleh](https://github.com/hackforla/food-oasis/issues/assigned/farahrobleh)
       - [ ] [Bonnie](https://github.com/hackforla/food-oasis/issues/assigned/experimentsinhonesty)
       - [ ] [Sumit](https://github.com/hackforla/food-oasis/issues/assigned/sumit-sharma92)
       - [ ] [Muthamil](https://github.com/hackforla/food-oasis/issues/assigned/MuthamilselvanG)
       - [ ] [Nate](https://github.com/hackforla/food-oasis/issues/assigned/neom500)
       - [ ] [John Darragh](https://github.com/hackforla/food-oasis/issues/assigned/entrotech) 
       - [ ] [Qiqi Zheng](https://github.com/hackforla/food-oasis/issues/assigned/qiqicodes)
       - [ ] [Hannah](https://github.com/hackforla/food-oasis/issues/assigned/hanapotski)
       - [ ] [Bryan Wu](https://github.com/hackforla/food-oasis/issues/assigned/fancyham)
       - [ ] [Gigi P](https://github.com/hackforla/food-oasis/issues/assigned/GigiUxR)
       - [ ] [Shienny](https://github.com/hackforla/food-oasis/issues/assigned/Shienny1)
       
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label] and define how to break down further (if necessary)
- [ ] Review to see if there are any members to Onboard or Offboard 
      - [ ]  #

### New Items
- [ ] 
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items

Links to other agenda issues for your team

(so that you can easily post on their agendas items that come up at yours)

Agenda: FOLA: Design
Agenda: FOLA: PM Agenda (Google Doc - Deprecated) and FOLA: PM Agenda (GitHub Issue - Current)
Agenda: FOLA: Leads/PM (Google Doc - Deprecated)
Agenda: FOLA: UXR

Previous Meetings (link to each comment with the date)

The text was updated successfully, but these errors were encountered:

farahrobleh · 2024-09-26T00:49:03Z

2024-09-26 Meeting Agenda

Prework to prep for meeting

Ask John where open PRs are supposed to live on the project board. (Reference: https://github.com/orgs/hackforla/projects/59/views/1?filterQuery=is%3Apr)
Do they still need this column?: https://github.com/orgs/hackforla/projects/59/views/1?filterQuery=status%3A%22In+Development%22
add a link to the most recent label check to the agenda

Recurring items: Happens on the Wednesday meeting

New Items

FYIs

Notes from Meeting

We'll go to all the PRs in the board and remove them and prevent any from going on the project board in future.
"ready for dev lead" column is being used right now for any issues that are ready to new worked upon by the devs. Bryan says "In development" column will be helpful in future for the author of bug report/issues to update the status.
Reviewed all the issues with "ready for dev lead" label to clear the backlog. Below is a summary of work done.
- Feature: For old listings (such as >1 year old), add an indicator / warning that data may be old and out-of-date #2068 BW says: We need to update the approval date filter in the backend before the issue can be worked upon. Priority set to Could have
- Feature: A page that sets all analytics cookies at once to exclude FOLA volunteers from analytics #2072 Priority set to "Won't have this time"
- Bug: Microsoft Clarity isn't displaying our map correctly in its recordings #1908 BW says: it is big lift so getting priority to "Won't have this time"
- Bug: Entering a location into the map's address field doesn't re-center map on the new location. #2116 BW says: priority "MUST HAVE"
- Map: Move GPS button from top rows onto map for better usability #1725 priority "Could Have"
- Add missing 'use my current location'/GPS button on mobile screen #2187 priority "Should Have"
- Feature: add an accuracy radius to map for geolocated user location #1939 Dependency on Map: Move GPS button from top rows onto map for better usability #1725 , moved to icebox

Task Items

ExperimentsInHonesty · 2024-09-27T02:05:51Z

Notes from 2024-09-26 meeting

removed the In Development column
removed the ready for dev lead label from all closed issues
prioritized all the issues in the new issue approval column into the ER / Epic ready to be made into issues column

ExperimentsInHonesty · 2024-10-04T01:04:28Z

farahrobleh · 2024-10-11T00:27:38Z

sumit-sharma92 · 2024-10-18T01:07:34Z

farahrobleh · 2024-10-25T00:42:11Z

farahrobleh · 2024-11-01T00:51:39Z

sumit-sharma92 · 2024-11-07T01:00:39Z

sumit-sharma92 · 2024-11-14T21:13:35Z

fancyham · 2024-11-20T00:37:37Z

We need to talk about the $5,000 KARST grant, which will expire in a few weeks if we don’t claim it. If we are not going to take it, we need to let them know.

sumit-sharma92 · 2024-11-20T18:56:48Z

jelenaUX · 2024-12-05T21:26:25Z

A question about FoodCycle / FOLA integration:

We have received a survey response from a person who is helping Food Cycle explore integration with FOLA website. This person left an email for follow-up: details in a Slack link.

Is anyone on the development team, project managers, leads, already in touch with Food Cycle? Should I try to get in touch with this person? I'd like to hear if they are experiencing any issues with the FOLA widget, and whether they want our pop-up survey to appear in FOLA widget.

fancyham · 2025-01-10T03:15:35Z

PMs, please add to the next meeting agenda:

FoodCycle wants to work with us to add their missing pantries (perhaps what they mean by 'integration').

We need to figure out how to

Work with them to get this a list of their pantries (probably a John D or PM-led thing), and then
how to filter their list for duplicates with existing data (possibly our volunteers? - they'd need additional training)
gather any missing info like 'eligibility requirements', etc. (possibly/likely with our volunteers — they'd need additional training)

@jelenaUX , John has been in touch with someone from Food Cycle about getting these new listings ('integration'), and I suspect that's what the person from the survey from was asking about.

fancyham · 2025-01-17T04:05:45Z

Talked about the hot-fix that manually added announcement to all pages re: ‘fire and some info may be outdated’. Doesn’t look great on mobile, but works for now.
Talked about long-term replacement for this and worked through designs and functionality.
- Bryan: Created issue: Feature: Announcement bar (for holidays, emergencies, etc.) #2326 (edited)

fancyham · 2025-01-23T22:56:02Z

Jan 23 2025 Meeting Agenda

Prework to prep for meeting

#

Recurring items: Happens on the Thursday meeting

New Items

Updates on connecting with LA foodcycle — last email was Jan 13 from Nancy Beyda asking for a meeting. Seems like FoodCycle wants to work with us to add their missing pantries (perhaps what they mean by 'integration'). (John leading this effort?
Updates on UCLA volunteers cohort — who is managing it? : Bonnie and Sumit are partnering on managing the UCLA volunteers
Updates on PMs and what they're working on?
Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Food Cycle Bonnie wrote to John (via emai in the info address) to ask him if he is going to meet with Nancy to discover what she has in mind for foodcycle integration
We need to add a tool tip to Category in the validation interface, and provide in the tool tip what the difference between food bank and food pantry is. Check to see if there is an issue for the tool tips and if not make one.
Discussed Feature: Add support for new social media URLs (TikTok, Bluesky, Mastodon, Threads, etc) to database and UI #2281
- probably need a freeform field so that we can learn new socials (see task item)
It was requested by Gigi that we try to change the meeting time since so many pms have rolled off. We also need to do it because it makes it impossible to recruit. We will put out a lettucemeet (see task item)
we think we should change the closed for covid to closed temporarily (see task item)
Bonnie and Sumit are co-managing the volunteers (see task items)
We have a need to be able to search freeform text fields on the site in order to find specific listings. At a minimum we need to be able to do this internally. But it might be helpful for users as well. Examples are:
- someone wrote to us asking for pantries that have a drive in feature (if we could search the notes, we know is at least one listing we validated Fall 2024 that was a drive in and that info got added.
- we will need it if we add the free form other field for socials, so that we can learn about new socials and add fields to the db as needed.

Posted in slack by Shienny

Here are some updates from me:

BA team :
a. Tom and I have been meeting since January 7th. He has been busy with his two jobs and have not made much progress on the dashboard but would like to continue to build the FOLA dashboard.
b. Megh Dave still wants to participate but has not attend any meeting this year due to conflict of schedule. ..I am keeping an eye on this.
c. I have off-boarded Chenxi Wang today due to no response.
d. I would like to recruit 1 data scientist with Google LOOKER skill.
VERY BASIC Dashboard Mock-up in FIGMA @bonnie - if you are interested, this is the basic data dashboard I asked the BA team to build first. Please feel free to add your comments/suggestions. https://www.figma.com/design/9hPmNSsyaH2VMGNz5mffmI/FOLA-Design-%232?node-id=640-133&t=wJQgSwVuGOcHXvnK-1
FOLA Instagram Campaign: @bryan Wu Per our conversation last week, I have started a quick spreadsheet to plan out the content of our IG Posts. Please feel free to give input/ comments / suggestions. I would like to recruit the ux-designers to help create some graphics for this please. https://docs.google.com/spreadsheets/d/1g9NrYxN00nmQRlSboHHgtF1UKouRG-9J3PeNO9cC8ZA/edit?usp=sharing

Task Items

Bonnie/Rabia to handle students
- check their status
- get them to onboard
- once their accounts are set up
- assign them 5 listings
look for issues related to closed for covid, if there is no issue to change it, create one for product/dev discussion. Add that issue to next leads agenda.
look at #2881 and see if we want to expand it, or make a new issue to have a freeform field for other socials, so that we can learn about them and eventually add fields.
Bonnie/Rabia will make a LettuceMeet to find out peoples availabilities so that we can reorganize the meetings before we start recruiting new pms. Goal, to move the meeting to a time that research can be involved (day time / morning). https://hackforla.slack.com/archives/CMER3R1RD/p1737740584841129

channel if you are currently on the Food Oasis team, please fill this LettuceMeet out with your general availability. It has the dates Feb 1-7, but just treat it as a sample week.

Why we are asking you to do this?
We are trying to reschedule our meetings so that all the teams (design, research, dev, pm) could meet at a time that works for everyone currently on the project.
Right now, we have some meetings that happen early afternoon, some that happen in the evening, and its making it really hard to recruit new team members as well as accommodate and coordinate across practice areas, because people are generally available in the daytime or night time but not both. This is time sensitive.

Rabia2219 · 2025-01-24T17:32:27Z

LettuceMeet Link

https://lettucemeet.com/l/0MNAJ

GigiUxR · 2025-02-06T23:15:59Z

Please add this to today's agenda. Please see the rest of this message in our Leads and PM slack channel.

/////////////////////////////////////
TIME SENSITIVE
//////////////////////////////////

Subject: Prioritizing Data Validation for “No Known Eligibility Requirements” Listings

GigiUxR · 2025-02-06T23:58:48Z

Please add to agenda (I repeated this message from the Leads and PM slack channel)

@sumit-sharma92 @bonniewolfe

Earlier today I started an analysis of our eligibility data and identified a data consistency issue in our directory related to eligibility information. Currently, eligibility details are intermingled with intake requirements and service notes, leading to inconsistencies in how information is structured and presented.

Key Issues Identified
Blurring of Critical Categories:

Eligibility (who qualifies) is frequently mixed with intake requirements (what must be provided upon arrival) and service notes (miscellaneous information, e.g., appointment needed).
This inconsistency makes it difficult to ensure we fully capture all necessary details for each category, which could lead to incomplete or misleading information for users.

Broad vs. Granular Information:

Some listings use general terms like “proof of income,” while others specify exact documents like a W-2 or pay stub.
Without standardization, it’s unclear whether “proof of income” means any form of documentation is accepted or if specific documents are required.
This inconsistency can result in missing key details, making it harder for users to determine whether they qualify for services.

Proposed Solution: Volunteer Training & Decision Support Tools
To improve data accuracy and usability, I propose developing:

A Standardized Checklist for Volunteers

A few new slides to educate volunteers on the distinct broad categories and the most frequent eligibility and intake subcategories based on current data trends.
It will ensure each category is captured distinctly and guide volunteers on where more specificity is required (e.g., listing exact types of accepted documents under proof of income).

A Decision Tree to Guide Validation Calls

A structured decision tree will help volunteers systematically ask the right questions when validating pantry listings.
This will ensure we capture missing details, prevent assumptions, and standardize how we collect eligibility and intake data.

Automated Timestamping of Data Entries

Implementing field-level timestamps would allow us to track when each piece of information was last validated.
This would improve data quality assurance and help prioritize outdated listings for review.

I can execute on the first two items (standardized checklist and decision tree) and have it ready before Wednesday. The third item will take a bit longer to achieve.

fancyham · 2025-02-07T00:36:57Z

ExperimentsInHonesty · 2025-02-07T02:15:35Z

notes john will call nancy or bonnie will email next week
gigi needs to redo her hours in the lettucemeet because right now it shows 7:30 pm only on two days https://lettucemeet.com/l/0MNAJ

sumit-sharma92 · 2025-02-14T02:53:57Z

Wednesday 2pm - time decided for All team meeting starting 25th February

github-project-automation bot added this to P: FOLA: Project Board Sep 25, 2024

github-project-automation bot moved this to New Issue Approval in P: FOLA: Project Board Sep 25, 2024

MuthamilselvanG assigned MuthamilselvanG, sumit-sharma92 and farahrobleh Sep 25, 2024

MuthamilselvanG added size: 1pt The lift to complete this user story 1-2hrs Role: Product Management Feature: Agenda Related to meetings agenda and recaps. labels Sep 25, 2024

MuthamilselvanG added this to the Project Organization milestone Sep 25, 2024

MuthamilselvanG assigned fancyham, neom500, GigiUxR, ExperimentsInHonesty, entrotech and hanapotski Sep 25, 2024

farahrobleh mentioned this issue Sep 26, 2024

FOLA: PM/Org Agenda #2228

Open

ExperimentsInHonesty changed the title ~~FOLA: Leads/PM~~ FOLA: Leads/PM Agenda Sep 26, 2024

farahrobleh assigned qiqicodes Sep 26, 2024

farahrobleh modified the milestones: Project Organization, 04. Project Setup Oct 9, 2024

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FOLA: Leads/PM Agenda #2227

FOLA: Leads/PM Agenda #2227

MuthamilselvanG commented Sep 25, 2024 •

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sumit-sharma92 commented Feb 14, 2025

FOLA: Leads/PM Agenda #2227

FOLA: Leads/PM Agenda #2227

Comments

MuthamilselvanG commented Sep 25, 2024 • edited by ExperimentsInHonesty Loading

Overview

Links to other agenda issues for your team

Previous Meetings (link to each comment with the date)

farahrobleh commented Sep 26, 2024 • edited by ExperimentsInHonesty Loading

2024-09-26 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

New Items

FYIs

Notes from Meeting

Task Items

ExperimentsInHonesty commented Sep 27, 2024

ExperimentsInHonesty commented Oct 4, 2024

2024-10-03 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Thursday meeting

New Items

FYIs

Notes from Meeting

Task Items

farahrobleh commented Oct 11, 2024 • edited by sumit-sharma92 Loading

2024-10-10 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Thursday meeting

New Items

FYIs

Notes from Meeting

Task Items

sumit-sharma92 commented Oct 18, 2024 • edited by ExperimentsInHonesty Loading

2024-10-17 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Thursday meeting

New Items

FYIs

Notes from Meeting

Task Items

farahrobleh commented Oct 25, 2024 • edited by ExperimentsInHonesty Loading

2024-10-24 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Thursday meeting

New Items

FYIs

Notes from Meeting

Task Items

Items for next agenda

farahrobleh commented Nov 1, 2024 • edited Loading

2024-10-31 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Thursday meeting

New Items

FYIs

Notes from Meeting

Task Items

Items for next agenda

sumit-sharma92 commented Nov 7, 2024

2024-11-07 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Thursday meeting

New Items

FYIs

Notes from Meeting

Task Items

sumit-sharma92 commented Nov 14, 2024 • edited by fancyham Loading

2024-11-14 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Thursday meeting

New Items

FYIs

Notes from Meeting

Task Items

fancyham commented Nov 20, 2024

sumit-sharma92 commented Nov 20, 2024 • edited by fancyham Loading

2024-11-21 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Thursday meeting

New Items

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