IS22: Search for UCLA as a potential partner

[priyatalwar]

Overview

We need to reach out to UCLA to find out if we can avail of their internship opportunity offerings since we are listed on their site and if it's not too late to be included.

Action Items

• Find appropriate contact
• Send Email

Resources/Instructions

External Links

UCLA listing

Notes

• Some opportunities require students to receive course credit. Please note that Brentwood School does not offer course credit. Students are eligible to receive community service hours if interning at a non-profit organization. College students must check with their university’s registrar to verify internship course credit.
• Resource with explanation of the above statement.

[priyatalwar]

Sample email from UCLA student:

---------- Forwarded message ---------
From: CHARLOTTE KEHINDE ADETOUN <kennycharlotte@g.ucla.edu>
Date: Mon, Feb 28, 2022 at 2:43 PM
Subject: Internship Opportunity
To: <bonnie@hackforla.org>

Hello Bonnie,
I am seeking an internship position in one of the various internship roles available at Hack for LA. Please find my resume attached to this email. Thank you.

Best,
Charlotte Kehinde

[priyatalwar]

Another sample internship req letter:

---------- Forwarded message ---------
From: VINCENT HA <vincentha@g.ucla.edu>
Date: Thu, Feb 24, 2022 at 7:10 PM
Subject: Hack for LA Internship UCLA Psych 195B Internship
To: <bonnie@hackforla.org>

Hello Ms. Wolfe,

I'm Vincent: a 4th-year cognitive science student at University of California, Los Angeles. I found your listing through the Fieldwork in Cognitive Science page on the UCLA Psychology website. I wanted to express my interest in interning at Hack for LA for the Spring 2022 quarter.

I'm required to complete 1 more quarter of internships for graduation and would be doing this internship for course credit via Psych 195B: Fieldwork in Cognitive Science. I have had minimal exposure to Web Development, UX/UI, and Video Production through small internships but am eager to learn. I'm happy to accept an unpaid internship, I just want experience.

Additionally, I have taken courses in conducting research and statistical modeling using R.

I have attached my resume below. Please let me know if you have any questions. I look forward to hearing from you!

Cheers,
Vincent Ha

[ExperimentsInHonesty]

https://www.psych.ucla.edu/undergraduate/fieldwork/ is where Hack for LA appears
Direct link to page with listing

[gracieama]

Found these two emails on their site as possible contacts:
contractcourses@psych.ucla.edu
dsarnowski@psych.ucla.edu
undergraduate@psych.ucla.edu

Email sent:

Hi Fieldwork Dept.,

I hope this email finds you well.

My name is Grace Amaogu. I am reaching out to you on behalf of HackforLA's Internship Program. We partner with schools in LA as sponsors for summer internship programs. The internship proves to be an excellent learning experience for all our interns and 100% of them said that they would recommend our program to their peers.

We were once mentioned on your website, for fieldwork internship positions and have received applications from UCLA students who are seeking internship placements.

We would like to know:

• if there is still time for HackforLA to officially sign up as a sponsor?
• what is the process to do so?

I look forward to hearing from you soon.

Regards,
Grace Amaogu

[bilkishgautham]

This is the link where Bonnie's information is being picked by UCLA students.
I had spoken to Candice Carpio who provided me the email address undergraduate@psych.ucla.edu.
Her phone number is (310) 825-2898
The email would have the below questions.

"Below are the questions we would like answers to.
Is the internship program only for the school year or is can it be done in the summer as well?
What are the requirements for calling it an internship?
What qualifies for it to be an internship v/s volunteering?

Also can we get Bonnie's personal phone number and email address removed and instead get internship@hackforla.org added to contact info in this link?

It would be wonderful if we could quickly get on to a zoom meeting and discuss this or we can have correspondence through email as per your convenience."

[ExperimentsInHonesty]

Hi Fieldwork Dept.,

I hope this email finds you well.

My name is Grace Amaogu. I am reaching out to you on behalf of HackforLA's Internship Program. We partner with schools in LA as sponsors for summer internship programs.

We are currently listed on your website, for fieldwork internship positions, and have received applications from UCLA students who are seeking internship placements.

We are in the process of restructuring how we take in new intern applications and would like to find out the following information in order to improve the student experience.

1. Is the internship program only in the school year, or summer as well? Please provide dates.
2. What are UCLA's requirements for unpaid experiential work to be an internship? Please provide details (supervisory hours, reporting to UCLA - frequency and method, etc.)
3. Does UCLA have a service requirement/volunteer requirement that you are aware of, or who should we talk to find out what UCLA's service requirements are? If UCLA has a service requirement, how does a UCLA internship differ from a service requirement?

It would be wonderful if we could quickly get on to a Zoom meeting and discuss this, or we can have correspondence through email as per your convenience.

Also, can we replace

Contact: Bonnie Wolfe
E-mail: bonnie@hackforla.org
Address: Remote
Phone: 310-740-1161

with

Contact: Internship Team
E-mail: internship@hackforla.org
Address: Remote
Phone: N/A

Regards,
Grace Amaogu
Hack for LA Internship Team

[bilkishgautham]

@gracieama This issue is time sensitive so Please let me know if you will be able to send this email today. If not please let me know ASAP and I will go ahead and send it across.

[gracieama]

@bilkishgautham you can go ahead and send it

[ExperimentsInHonesty]

responsibilities range from developing instructions for developer teams to writing open source automations.

[bilkishgautham]

Hi Fieldwork Dept.,

Thank you for your response.It looks like we are currently listed on the Psych195B for fieldwork internship positions, and have received applications from UCLA students who are seeking internship placements.

We have changes we would like to make. Should we resubmit the form, or is detailing them here sufficient?

Replace

Contact: Bonnie Wolfe
E-mail: bonnie@hackforla.org
Address: Remote
Phone: 310-740-1161

with

Contact: Internship Team
E-mail: internship@hackforla.org
Address: Remote
Phone: N/A

Also, can we replace the part in bold here

Description of Fieldwork Project and Responsibilities of Intern:

We are looking for interns of all different skill types, levels, and civic interests. Depending on your interests and skills, responsibilities range from testing and conducting interviews with stakeholders to writing open source automations.

with the part in bold

Description of Fieldwork Project and Responsibilities of Intern:

We are looking for interns of all different skill types, levels, and civic interests. Depending on your interests and skills, responsibilities range from developing instructions for developer teams to writing open source automations.

Additionally, we are in the process of restructuring how we take in new intern applications and would like to find out the following information in order to improve the student experience.

You have given us the summer internship start date, is there an end date?

Can you provide us with the schedule for the school year internship as well?

What are UCLA's requirements for unpaid experiential work to be an internship? Please provide details (supervisory hours, reporting to UCLA - frequency and method, etc.)

Does UCLA have a service requirement/volunteer requirement that you are aware of, or who should we talk to find out what UCLA's service requirements are? If UCLA has a service requirement, how does a UCLA internship differ from a service requirement?

It would be wonderful if we could quickly get on to a Zoom meeting and discuss this, or we can have correspondence through email as per your convenience.

Regards,

Grace Amaogu
Hack for LA Internship Team

[bilkishgautham]

Email to the UCLA psych dept. has been sent. Once we get a response issue will be updated and closed.

[bilkishgautham]

Dropped a follow up email since I did not receive any response yet.

Hi,
Dropping in a quick follow up to make sure you saw this email. Appreciate a quick response to this since it's a matter of urgency.

Your response will help us plan on the internship in alignment with your schedule.We could also do a zoom call to get this going.

Please let us know.
Thank you,
Grace Amougu and Bilkish Gautham

[bilkishgautham]

Got the following reply from UCLA (Sender : Dylan Sarnowski)

Hope all is well. My apologies for the delay in responding to your inquiry – the first two weeks of the quarter are always incredibly busy for our office. I have updated your Psych 195B listing with your desired changes. Please see my answers to your questions below:

1. Summer Session A (6 weeks) ends on July 29, 2022. The 10-week Summer Session A begins on the same date and ends on August 26, 2022. Summer Session C begins on August 1, 2022 and ends on September 9, 2022.

2. Fall 2022 internships start on September 26, 2022 and end on Friday, December 9. Winter 2023 starts on Monday, January 9, 2023, and ends on Friday, March 17, 2023. Spring 2023 begins Monday, April 3, 2023 and ends on Friday, June 9, 2023.
   Fall 2022 internships start on September 26, 2022 and end on Friday, December 9. Winter 2023 starts on Monday, January 9, 2023, and ends on Friday, March 17, 2023. Spring 2023 begins Monday, April 3, 2023 and ends on Friday, June 9, 2023.

3. Please see the following for information on the organization’s responsibilities: The fieldwork supervisor will train and supervise the student. The supervisor will provide an initial orientation that includes an explanation of the organization’s overall purpose and operations and how they relate to the student. The supervisor will give feedback as to what is expected in order to give credit for the course, as well as conduct the one-hour weekly meeting. The supervisor will also evaluate the student’s performance halfway through the quarter as well as upon completion of the course confirming that all course requirements have been fulfilled.

4. UCLA does not have a service or volunteer requirement.

[Rabia2219]

• Possible roles for Psychology:
  • QA (Specifically identifying the barriers to people understanding what needs to be done)
  • BA
• We will fill out the form on Monday
• The UCLA interns can start the internship program at the same time as our other interns

[gracieama]

Follow-up email sent.

Hi Dylan,

Thank you for responding and making the changes on the Psych 195B listing. We will work on putting together the necessary materials needed and fill out the Psych 195A form as well.

Also, we would like to clarify the part in the third answer that says -"The supervisor will give feedback as to what is expected in order to give credit for the course, as well as conduct the one-hour weekly meeting". Can there be multiple interns in the one-hour weekly meeting or is it one-on-one with each intern?

We look forward to your reply.

Regards,
Grace and Bilkish

[gracieama]

Hi Grace & Bilkish,

The meeting does not have to be a one-on-one with each intern separately. The weekly meeting can be with multiple interns at once.

Thanks

Dylan Sarnowski
Undergraduate Advisor
Student Programs Coordinator
UCLA | Department of Psychology
Undergraduate Advising Office, 1530 Pritzker Hall
M/W 8:30AM-5:30PM Remote, T/R/F 8:00AM-5:00PM Campus

[ExperimentsInHonesty]

Send the following to UCLA students

Thanks for your interest in the Hack for LA Internship.

• Please See HfLA: workforce development opportunities for UCLA- 2022-05-04 for additional details about the internship and other UCLA/Hack for LA opportunities
• Apply for Internship before the deadline (May 15th for first round consideration)

We will review the applications on May 16th and send invite letters (with Calendly link) to the candidates we wish to interview. If you are not selected for an interview, you will receive notification that we are not moving forward.

We will be conducting first round interviews the week of May 17-22 and will close the internship opportunity if we select an intern from the first round of applicants.

We look forward to receiving your application or questions that our documentation does not yet answer.

Best

p.s. You asked about the difference between regular volunteers and interns.

• It's best visualized by a graphic on the Meetings Summer 2022 for Software Engineers WIKI page, where the Interns receive a higher level of coaching/mentoring and services like LinkedIn workshops and Resume crafting that volunteers do not get.
• Volunteers put in a minimum of 6 hours a week
• Interns put in 30 hours per week

[Rabia2219]

2022-06-03

Emailed Dylan at UCLA to have our posting removed from their website as the deadline for intake has passed. Find the full page grab of the listing page with Hack for LA's posting below.

UCLA posting of our internship