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Board change
Dirk Doesburg edited this page Sep 5, 2023
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Every year when the board changes a couple of things need to be modified. These instructions should give you enough information to make these changes.
-
Change the old board
- Change the mailing list
-
Create a new board
- Set mailing list
- Add members
- Change the 'bestuur'/'board' mailing list
- Change the board permissions
- Transfer Apple Developer account ownership.
- Update mailinglists
- Open the administration panel and select the old board.
- Add
board<xx><yy>@thalia.nu
to the contact email field and remove the mailing list. - Save.
- Open the administration panel and add a new board.
- Enter the name 'Bestuur 20xx-20yy'/'Board 20xx-20yy' (nl/en).
- Write a short description about the new board. If you don't have a description enter something like 'This board has not written a description yet'.
- Select the 'bestuur'/'board' mailing list as contact address.
- Enter the right years in the
Founded in
andExisted until
field. For example01-09-2017
and31-08-2018
. - Add all board members using the membership form.
- Make sure the 'Member since' value is equal to the
Founded in
field.
- Save.
- Open the administration panel and select the 'bestuur'/'board' mailing list.
- Unselect the old board in the
Member Groups
field. - Select the new board in the
Member Groups
field. - Change the yearly board archive email address in the 'verbatim addresses' section.
- Save.
If you're a board member and you want to do this, then make sure that you're changing your own profile LAST.
- Open the administration panel and open all users of the new board.
- Add the 'Board permissions' group to the 'Chosen groups'.
- Open the administration panel and open all users of the old board.
- Remove the 'Board permissions' group from the 'Chosen groups'.
- Change mailinglists on the website. Set new member/address on the board function mailinglists, and clean up anything that looks wrong.
- For each moderated mailinglist, change the managers (on admin.google.com). For most of them, the previous secretary has to be removed or turned into a normal member, and the new secretary has to be made manager.
- It's also a good idea to check access to all shared drives.