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WEEKLY PM Meeting Agenda #70

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lrchang2 opened this issue Sep 17, 2021 · 54 comments
Closed

WEEKLY PM Meeting Agenda #70

lrchang2 opened this issue Sep 17, 2021 · 54 comments
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@lrchang2 @mxajPrice
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feature: administrative feature: agenda PBV: Product Management role: product management size: 1 pt 1 point = 6 hours or less

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@lrchang2
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lrchang2 commented Sep 17, 2021 •
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Overview

This issue tracks meeting agenda and summary for the Access the Data PM meetings.

Template for meeting Agendas

## [insert date] Meeting Agenda

### Prework to prep for meeting
- [ ] [Audit](https://github.com/hackforla/access-the-data/issues/33)
- [ ] Review the prioritized backlog and clear any issues possible.
- [ ] https://github.com/hackforla/access-the-data/issues/94

### Recurring items: Happens on the PM  Saturday meeting
 - [ ] review any issues that are in the [new issue approval column](https://github.com/hackforla/open-community-survey/projects/1#column-15476398)
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/access-the-data/issues/assigned/ExperimentsInHonesty) ([board by org](https://github.com/hackforla/access-the-data/projects/1?card_filter_query=label%3A%22role%3A+org%22))
       - [ ] [Lucy](https://github.com/hackforla/access-the-data/issues/assigned/lrchang2)
       - [ ] [Sarah](https://github.com/hackforla/access-the-data/issues/100)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label](https://github.com/hackforla/access-the-data/issues?q=is%3Aissue+is%3Aopen+label%3Aepic+) and define how to break down further


### New Items

### FYIs

Website PM meetings are on Mondays from at 2-4PM PST

Website PM Weekly Agenda and Summary

September 20, 2021
September 27, 2021
October 04, 2021
October 11,2021
October 18. 2021
October 25,2021
November 01, 2021
November 08, 2021

Website PM, Workshop PM and Bonnie meetings are on Tuesdays from 2-4PM PST

PM Weekly Agenda and Summary

September 21, 2021
September 27, 2021
October 05, 2021
October 12, 2021
October 19, 2021
November 02, 2021
November 09, 2021

February 08, 2022
@lrchang2 lrchang2 added this to the z - Continuous milestone Sep 17, 2021
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lrchang2 commented Sep 17, 2021 •
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September 20, 2021
Participants: Lucy and Alyssa

Things to discuss:

Things discussed:

Actions to take:

  • ask Bonnie about empowerLA survey
  • continue to work on website copy
  • develop broad research questions
  • develop section in wiki for progress so far

@lrchang2
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lrchang2 commented Sep 17, 2021 •
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September 21, 2021
Participants: Lucy, Alyssa, Bonnie, Melissa

Things to discuss:

Things discussed:

Actions to take:
Follow up meeting with Bonnie on September 22, 2021

@lrchang2
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lrchang2 commented Sep 21, 2021 •
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September 27, 2021
Participants: Lucy and Alyssa

Things to discuss:

Things discussed:

Actions to take:

@lrchang2
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lrchang2 commented Sep 27, 2021 •
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September 28, 2021
Participants: Lucy, Alyssa, and Bonnie

Things to discuss:

Things discussed:

Actions to take:

  • Bonnie will share with Julien during next meeting

@lrchang2
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lrchang2 commented Sep 30, 2021 •
edited by abryant35
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October 4, 2021
Participants: Lucy and Alyssa

Things to discuss:

Things discussed:

Actions to take:

@lrchang2
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lrchang2 commented Sep 30, 2021 •
edited by abryant35
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October 5, 2021
Participants:

Things to discuss:

Things discussed:

UX Lead meeting

  • Survey Blurb for newsletter
  • Survey was approved by Julien
  • Bonnie will need to approve presentation for Julien before team can meet with him
  • Newsletter for EmpowerLA was last sent out on the 3rd of last month
  • Roadmap
  • Team Figma
  • Get designers access to accessthedata@hackforla.org for survey
  • Add UX Researcher to team
  • Participant Recruitment

Actions to take:
Update Milestones

@abryant35
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abryant35 commented Oct 7, 2021 •
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October 11, 2021
Participants: Lucy and Alyssa

Things to discuss:

  • update milestones
  • Info arch
  • review new issue approval column

Things discussed:

Actions to take:

@abryant35
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abryant35 commented Oct 12, 2021 •
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October 12, 2021
Participants: Lucy, Bonnie and Alyssa

Things discussed:

Actions to take:

PM/UX Lead Meeting

Participants: Lucy, Melissa, Bonnie and Alyssa

Things discussed:

  • Julien Feedback presentation
  • Review Brand
    • Create Mood board and clean up current logo until workshop content is complete
  • Clean up issues
  • Thursday meetings will become a UX/UI working meeting and PM's will attend when requested
  • Review blurb for newletter

Actions to take:

@abryant35
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abryant35 commented Oct 19, 2021 •
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October 18, 2021
Participants: Lucy and Alyssa

Things to discuss:

Website content writing

Things discussed:
hackforla/product-management#77

Actions to take:

@abryant35
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abryant35 commented Oct 19, 2021 •
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October 19, 2021
Participants: Lucy, Bonnie, Sarah and Alyssa

Things to discuss:

  • Meeting with Julien on Friday
  • Organize project board
  • Create milestones

Things discussed:

Actions to take:

  • Schedule meeting with Sarah, Lucy and Alyssa to work on milestones
  • Update roadmap

PM/UX Lead meeting
Participants: Lucy, Andrew, Melissa, Elizabeth, Joanna and Alyssa

Things to discussed:

Actions to take:

@abryant35
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abryant35 commented Oct 25, 2021 •
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October 25, 2021
Participants: Lucy and Alyssa

Things discussed:

Actions to take:

Get the team's opinion on the brand

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abryant35 commented Nov 1, 2021 •
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November 01, 2021
Participants: Lucy and Alyssa

Things discussed:
Website copy hackforla/product-management#87

Actions to take:
Ask Bonnie about Style Guide

@abryant35
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abryant35 commented Nov 2, 2021 •
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November 02, 2021
Participants: Lucy, Bonnie, Sarah and Alyssa

Things discussed:

Actions to take:

  • Need to complete branding exercise with team (find new tagline instead of "Grow Smart with Data")

@abryant35
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abryant35 commented Nov 8, 2021 •
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November 08, 2021
Participants: Lucy and Alyssa

Things discussed:

  • how to promote website (social media)
  • Possibly have footer, nav bar and button done by end of week
  • Taglines
  • Developers (?)
  • Make agenda for team meeting during PM meeting 11/9

Actions to take:

@abryant35
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abryant35 commented Nov 9, 2021 •
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November 09, 2021
Participants: Lucy, Bonnie and Alyssa

Things discussed:

  • Holiday schedule for meetings
  • Review workshop journey map
  • set up social media (Twitter, Instagram, Facebook) for Access the Data
  • dept of neighborhood empowerment and mayor's office will help with marketing the project
  • Workshops have meetup with hfla
  • How to setup Facebook account (team will need to like page to ensure page won't get deleted)
  • Code for America more likely to retweet tweets from Access the Data instead of HFLA

Actions to take:

@lrchang2
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lrchang2 commented Nov 17, 2021 •
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November 30, 2021

Prework:

Participants:

Things to discuss:

Actions to take:

@ExperimentsInHonesty
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ExperimentsInHonesty commented Dec 7, 2021 •
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2021-12-07

Prework:

Participants:

Things to discuss:

Actions to take:

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ExperimentsInHonesty commented Dec 23, 2021 •
edited by lrchang2
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2021-12-28 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the PM Saturday meeting

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further

New Items

FYIs

  • I have added the following item to the workshop meeting agenda
    • Malak is the only person who has not moved their files. Please have her move her files at the next meeting she attends. Her files are in this folder

Notes from meeting

  • Lucy will
    • Make a new label for Design and Research
      • Add item to appropriate agenda to Review with the UI/UX team all the issues with the UI/UX label, and have them change labels as appropriate
  • This issue does not have a milestone yet. Review milestones in a future meeting Player Map for Access the Data's Ecosystem #43
  • This issue has a dependency but the issue it talks about has not been made Neighborhood Council Member Survey #12
    • Add item to the UI/UX team meeting to find out if they have started a visualization of relationships or if they don't find that valuable.
  • We need a google doc with the User Stories from the figma and use this OCS: Website Audience and Personas as an example to create a new google doc which has User Journeys
  • We sent this issue to Sarah for more details Research Plan: Council Member #98
  • Website meeting is the UI/UX meeting right now.

Task Items

  • Lucy will move relevant items to the website team meeting
  • Lucy will cleanup the two issues in the new issue approval colum

@fchan218 fchan218 mentioned this issue Oct 7, 2024
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@ExperimentsInHonesty ExperimentsInHonesty self-assigned this Dec 28, 2021
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ExperimentsInHonesty commented Dec 28, 2021 •
edited by lrchang2
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[2022-01-04] Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the PM Saturday meeting

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further

New Items

FYIs

Notes from meeting

Task Items

  • PM put "presentation for julien" on team agenda
  • create ad for new workshop PM

@mxajPrice mxajPrice reopened this Jun 13, 2022
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mxajPrice commented Jun 13, 2022 •
edited by lrchang2
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2022 June 14 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

  • Mariana recently expressed a concern that "community activist" may be too broad a persona. Should we be more specific? Like start with homelessness activists or such?

Notes from meeting

Task Items

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mxajPrice commented Jun 21, 2022 •
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2022 June 14 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

  • @mxajPrice will be sending out an invite for a Virtual House Party for 1 July 5pm.

Notes from meeting

Task Items

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mxajPrice commented Jun 23, 2022 •
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2022 June 28 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

@mxajPrice mxajPrice removed this from the z - Continuous milestone Jun 28, 2022
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mxajPrice commented Jul 5, 2022 •
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2022 July 05 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

  • aj to mock up July objectives and share with Lucy for review tomorrow morning before planning meeting with leads.
  • aj to update gantt chart with in progress issues

Task Items

  • Add all-time participants back to github as 'read only'
  • Eevin needs to be offboarded, go through issues and see what needs to be deleted or reassigned

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mxajPrice commented Jul 5, 2022 •
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2022 July 12 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

  • Partnership inquiries are better directed to relevant CoP
  • Lucy to reach out to them and inquire about partnering next year.

Task Items

@mxajPrice mxajPrice changed the title ATD: PM Meeting Agenda and Summary WEEKLY PM Meeting Agenda Jul 8, 2022
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mxajPrice commented Jul 26, 2022 •
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2022 July 26 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 14:00 - Prep for Demo Day
  • 14:20 - Prep Planning week
  • 14:40 - PM issues

FYIs

Notes from meeting

Task Items

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mxajPrice commented Aug 2, 2022 •
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2022 August 16 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 14:00 - aj travel and last week updates
  • 14:10 - @ExperimentsInHonesty, Who manages HfLA LinkedIn account? Can we post recruitment outreach on there?
  • 14:20 - Prep for persona planning meeting
  • 14:40 - PM issues

FYIs

Notes from meeting

Bonnie says we can post on LinkedIn, but the post has to suggest that this is just one of many projects. Bonnie can make posts to the HfLA LinkedIn.

  • suggestion: do polls on LinkedIn and ask questions. See who responds and then reach out to those folks. start with easy question before asking for an interview.

Task Items

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mxajPrice commented Aug 23, 2022 •
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2022 August 23 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 14:00 - Introductions: Bailey Kong, new PM
  • 14:10 - Welcome to Access the Data
    • What is Access the Data?
    • Projects: Personas, Data Catalog, Website
    • GitHub tour
    • Communications: Slack, Meetings, issues, blogs
    • Meeting Cadence and agenda templates
    • Applications: GitHub, Google Apps, Slack, Figma, CKAN
    • Documentation: quick tour of Google Drive
    • Team Leads Overview: Mariana, Kevin, Judson
    • Work on onboarding Validate and Update UX role descriptions product-management#212
  • 14:40 - AtD next steps and aj's availability

FYIs

Notes from meeting

Task Items

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2022 September 13 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 14:00 _ Go over last couple weeks

FYIs

Notes from meeting

Task Items

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mxajPrice commented Sep 20, 2022 •
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2022 September 20 - PM Meeting

Prework
Meeting Attendance

AGENDA (Bonnie stopped in so this agenda wil

Timezones listed as PDT.

  • 14:00 20 min Review open PM tasks
  • 14:20 10 min Issues clean-up
  • 14:30 10 min Prep tomorrow's meeting agenda
  • 14:40 5 min Roster clean-up
  • 14:45 5 min AOB

FYIs

Notes from meeting

  • Bonnie joined to ask that when we submit forms, we be more gracious with the urgency (a form was submitted saying it needed a one day response when it could have been a week)
    • Maybe try Data for good and other activist groups with a focus on data
    • d4g.community
    • DataCon
    • DataKind - Bonnie has a connection, only for PMs to reach out to see if we can have access to groups

Task Items

  • @ExperimentsInHonesty to reach out to:
    • DataCon contact
    • DataKind contacts (first to meet with just Bonnie, and later to meet with AtD PMs)
  • @ExperimentsInHonesty to schedule a meeting with PM and orgs to discuss partnerships with Access the Data
  • @ExperimentsInHonesty to reach out to student friend who knows Python to see if they are available to help
  • @ExperimentsInHonesty to reach out to GitHub colleague who coordinates volunteers to see if she knows any Python folks who can help us

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mxajPrice commented Sep 22, 2022 •
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2022 September 27 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 14:00 20 min Review open PM tasks
  • 14:20 10 min Issues clean-up
  • 14:30 10 min Prep Demo Day agenda
  • 14:40 5 min Roster clean-up
  • 14:45 5 min AOB

FYIs

  • Kevin's last day was 21 September, aj is waiting for a response on his availability for Friday for offboarding
  • Mariana's last day is today, she is scheduled for an offboarding meeting tomorrow at 3pm
  • Paul has officially let aj know he is no longer able to work on the project

Notes from meeting

  • Invite research to the next steps planning meeting
    • Can do this on the Wednesday meet time

Task Items

@mxajPrice mxajPrice mentioned this issue Oct 7, 2022
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mxajPrice commented Oct 14, 2022 •
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2022 October 13 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

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mxajPrice commented Oct 26, 2022 •
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2022 October 27 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

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mxajPrice commented Nov 18, 2022 •
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2022 November 17 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

  • Bonnie stopped by the last team meeting to say she is connecting us with DataKind

Notes from meeting

  • All PMs to give datakind.org a read-through to prepare for Bonnie's introduction
  • PMs shared the A/B test link on their social

Task Items

  • All PMs to give datakind.org a read-through to prepare for Bonnie's introduction

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mxajPrice commented Dec 2, 2022 •
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2022 December 1 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

FYIs

Notes from meeting

Task Items

@mxajPrice
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2022 December 15 - PM Meeting

Prework
Meeting Attendance

AGENDA

Timezones listed as PDT.

  • 14:00 10 min - Meeting times 2023
  • 14:10 40 min - AOB

FYIs

Notes from meeting

Task Items

@elimarietta elimarietta mentioned this issue Feb 13, 2023
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@mxajPrice mxajPrice mentioned this issue Mar 21, 2023
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I have moved all 2023 agendas to hackforla/product-management#258 and will retire this issue.

@mxajPrice mxajPrice unpinned this issue Mar 22, 2023
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feature: administrative feature: agenda PBV: Product Management role: product management size: 1 pt 1 point = 6 hours or less
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